School Business Operations Manager

About KIPP LA Schools

KIPP LA Schools is a non-profit organization that operates free, open-enrollment, college-preparatory public charter schools. Our schools, which serve elementary and middle school students in East and South Los Angeles, are part of the national KIPP (Knowledge Is Power Program) network of 162 schools in 20 states and DC. KIPP schools are dedicated to preparing students in underserved communities for success in college and in life.

KIPP LA’s mission is to teach the academic skills, foster the intellectual habits, and cultivate the character traits needed for our students to thrive in high school, college, and life. Through the success of our students, the KIPP LA team and family will serve as a model of excellence and collaborate with others to raise the quality of education in Los Angeles.

KIPP LA’s schools feature a “no shortcuts, no excuses” philosophy and a strong culture of achievement. Our curricula are designed to provide students a well-rounded education, with sufficient time dedicated to academics, the arts, enrichment, and physical education. KIPP LA’s educators are committed to continually improving their teaching skills, and to giving students the support and motivation they need to excel in school and beyond.

KIPP LA operates eleven schools – five elementary and six middle – and serves approximately 4,000 students. KIPP LA is currently expanding; over the next five years, we will more than double the number of students we serve and will grow to 20 schools in our region by 2020.

Job Overview

The School Business Operations Manager (SBOM) is critical to the successful and efficient operation of KIPP LA’s schools. The SBOM manages all non-instructional functions of the school, allowing the School Leader and other instructional staff to drive superior student achievement. Responsibilities include managing the School Nutrition Program, Student Information and Attendance Reporting, Health and Safety, Enrollment, Emergency Preparedness, Purchasing, Budget Management, Facility Maintenance and Janitorial Services.  The SBOM will also partner with the School Leader to ensure that the school is in compliance with all local, district, state and federal laws and regulations. S/he will receive support and guidance from the School Success Team to successfully carry out these responsibilities.  The SBOM will manage operations staff, including an Office Manager and/or Office Associate and will report to the School Leader.

Essential Functions

• Team Management: Manages all operations staff at the school-site; sets goals for the operations team and leads/supports team members toward achieving both performance and developmental goals through regular check-ins and the implementation of KIPP LA’s performance management systems; works and collaborates with the broader KIPP LA operations community, including other School Business Operations Managers, to help drive operational best practices across our region;
• Finance and Purchasing: School-site partner of the regional Finance & Accounting Team, with responsibility for procurement, cash receipts, deposits,  effective implementation of financial policies, and assistance to the School Leader with budget management;
• Student Information and Reporting: Manages the student information system; attendance reporting; generates report cards, progress reports, and schedules; and coordinates with KIPP LA’s School Success Team with regard to all data analysis and reporting; Ensures confidentiality and security of files and all information pertaining to students, parents, staff, and community;
• Facilities: Manages and oversees the upkeep of the school’s facilities and coordinates with the School Success Team to implement school facility projects; Ensures that maintenance, janitorial and pest control services are properly carried out manages and vendor relationships; Develops and maintains facility maintenance plans and schedules in partnership with the School Success Team;
• Nutrition Program: Manages the School Nutrition Program and implements processes and procedures that result in high quality, compliant and cost effective food services; coordinates with food vendor, implements accurate counting and claiming procedures, submits meal reimbursement claims, and ensures compliance with applicable laws and regulations;
• Enrollment and Lottery:  Manages the enrollment cycle at the school site with support from the School Success Team, including student recruitment, lottery management, waitlist management, and parent/student orientations.
• Trip Planning and Event Coordination: Plans and coordinates logistics for school events and activities as needed, including, Saturday school, parent meetings, concerts, special events, fundraisers and field lessons;
• Compliance: Coordinates with the School Success Team to ensure that compliance requirements and reports are completed on time;
• Other duties as assigned.

Qualifications and Desired Characteristics

• Bachelor’s degree from an accredited college or university required
• Minimum 2 years of professional experience; 4 preferred with at least one year    experience managing others or multiple large scale projects
• Spanish language fluency a plus
• Prior school experience preferred
• Strong analytical, critical thinking and problem solving skills
• Flexibility and willingness to tackle mundane and unpleasant tasks alongside complicated and prestigious assignments
• Ability to multi-task, adapt to changing priorities and meet deadlines
• High attention to detail & enthusiasm for managing compliance
• Ability to communicate and interact effectively with multiple constituencies, including parents, faculty, staff and students
• Highly proficient in Microsoft Excel, PowerPoint, and Word. Familiarity with Google Apps a plus
• The ability to work autonomously
• Demonstrated initiative, leadership, and tenacity
• Focus on results and willingness to go above and beyond to serve our school and students
• Strong commitment and passion for KIPP LA’s mission and values

Salary & Benefits

This is a full-time, exempt position. We offer a competitive salary depending on experience and qualifications.

To Apply

Please visit https://na14.salesforce.com/a0Xd0000005LHXE to complete a job application. You will be asked to include your resume and a detailed cover letter demonstrating your interest in working for KIPP LA.

KIPP LA is strongly committed to hiring a diverse and multicultural staff, and we encourage applications from traditionally under-represented backgrounds. KIPP LA does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, national origin, ethnic origin, or any other reason prohibited by state or federal law.