Purchasing Technician at Palo Alto Unified School District
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
Job Summary
Job Summary
BASIC FUNCTIONS: Under general supervision of the Purchasing Supervisor, makes purchase of supplies, services, materials, and equipment in accordance with District standards and policies. Also responsible for data entry into the purchasing/warehouse systems software of the district and performs other clerical duties as required. TYPICAL DUTIES AND RESPONSIBILITIES: The duties listed in this section are representative of this classification; however, no one position is likely to perform all of the duties listed, and positions may be assigned related duties and responsibilities which are not specifically listed as follows: • Processes purchase orders and requisitions, maintains vendor files and purchasing records. • Reviews requisitions to ensure completeness and accuracy. Contacts schools or District staff to clarify or obtain additional information: assigns vendors; makes corrections as needed. • Follow-up on purchase orders and resolves account discrepancies. • Reviews stock status reports to determine purchase of warehouse supplies, and communicates with the warehouse about stock transactions. • Assists in developing specifications for these items, maintains a vendor supplier list for their purchase. • Invites and accepts bids, evaluates products and their prices and other bid considerations, makes awards on these bids; prepares purchase orders; follows up purchase orders to assure receipt of commodities as ordered. • Contact with department/school representatives concerning their needs. • Inputs and maintains data records of warehouse transactions, prepares reports of warehouse activities, updates warehouse catalogue. • Operates automated office equipment, such as copiers, scanners and personal computers Perform advanced automated records processing using word processing, spreadsheets, and records management software. • Provides information regarding established purchasing policies and procedures to staff and vendors. • Assists with training Dis