ELEMENTARY SECRETARY

DEFINITION

Acts as secretary to the principal of an elementary school; assists the principal by handling all school clerical duties; performs a wide variety of responsible and confidential clerical work.

EXAMPLES OF DUTIES

• Acts as liaison between principal and staff, students, parents and community
• Prepares correspondence independently on matters not requiring personal attention of principal
• Prepares and prints a variety of materials for distribution, both within and outside of the school
• Types all school purchase orders
• Maintain inventory of equipment and furniture
• Obtains substitute teachers
• Prepare and maintain payroll reports and records
• Supervises student office assistants
• Prepares confidential letters and reports for the principal
• Performs bookkeeping duties necessary to maintain student body accounts
• Distributes all school mail
• Schedules facility use which may include distribution of keys
• Maintains inventory of equipment and furniture
• Keeps accounting records regarding expenditures of district monies
• Administers first aid to students
• Schedules meetings for staff
• Performs other related duties as assigned by administrative personnel

REQUIRED QUALIFICATIONS

Experience:

• Two years of varied and progressively responsible clerical work, requiring frequent contact with the public

Education:

• High school diploma or equivalent to the completion of the twelfth grade (GED).

Other:

• Timed 5 minutes typing or keyboarding certificate

DESIRABLE QUALIFICATION

 Knowledge of:

• Basic methods and practices of financial record keeping
• Modern office methods, procedures and equipment
• Correct English usage, spelling, grammar and punctuation
• Bilingual/Spanish
• Computer knowledge
• Attendance procedures and accounting
• Bookkeeping experience 

Ability to:

• Work independently without supervision
• Make decisions, when necessary, in the absence of the principal and other certificated personnel
• Type or keyboard accurately
• Deal effectively with students, staff and public
• Understand and carry out oral and written directions in English
• Prepare and maintain accurate records and reports;

SUPERVISION

Works under the direct supervision of the administrative personnel

 Board adopted:  September 25, 2006