Account Clerk II at Palo Alto Unified School District
Job Summary
Job Summary
Under general supervision of the Fiscal Services Manager in the Business Office, perform complex and responsible work in the keeping of financial and statistical records; and to do job-related work as required. Specific Duties Include: • oversee the receipt, auditing, date stamping and routing of incoming invoices, billing statements and claims for district funds. • prepare input for invoice processing; reconciles vendor statements and conducts research for discrepancies. • receive financial documents, screens for accuracy and adherence to legal and procedural requirements • independently maintain a complete set of financial records, such as budget ledgers, trust funds, or cafeteria accounts • carry out procedural steps to obtain authorization from appropriate personnel to pay invoices received. • post all school and department expenditures, and checks and balances totals • make computations of financial data • assist auditors by providing support and documentation • may contact other agencies, districts, schools, and district employees to discuss financial records and transactions • give authoritative information on records maintained • may conduct routine correspondence independently • order, receive, prepare and route warrants for payment; maintain files, mail warrants; prepare and route items for district courier delivery • complete and file required reports to agencies • customer service and team work • performs related duties as assigned. Essential Skills Include the Ability To: • perform difficult clerical work without continuous supervision • make arithmetical calculations with speed and accuracy • prepare accurate financial summaries and reports • demonstrate skill on a variety of computer applications, including word processing, database, spreadsheet, and communication software • operate modern office appliances such as adding and calculating machines and computer terminals • understand and carry out oral and written instructions