Secretary II Maintenance & Operations at Palo Alto Unified School District
Job Summary
Job Summary
RESPONSIBILITIES: Under direction, to serve as secretary to the Manager of Maintenance, Operations and Transportation, relieving him/her of clerical and routine administrative details; to perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability. Assist with daily operation of Maintenance and Transportation offices. Specific Duties Include: • Compose correspondence and memos from brief verbal instructions or notes; • May take dictation that includes a substantial amount of technical terminology exercising judgment in taking verbatim minutes; • Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor; • Work with the public answering questions involving and understanding of policies, procedures and regulations; • Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information; • Manage many of the details of the office including making decisions based on established policy and procedure; • Compile reports from a wide variety of sources, and transmit to other offices or agencies; • Type/keyboard difficult financial and statistical reports, budgets, contracts, etc.; • Keep detailed and accurate record of budget expenditures involving a variety of departmental budgets and produces periodic summary statements of individual accounts; • Converse with and furnish information to principals, consultants, coordinators, directors, assistant superintendents, and other personnel throughout the district at all levels and with the public in general; • Maintain security of confidential information. Essential Skills Include the Ability to: • Learn and interpret specific rules, laws and policies and apply them with good judgment while independently carrying out a variety of technical procedures; • Take responsibility and use tact and good judgment in fulfillin