Staff Secretary - Job No. 326 at Vacaville Unified School District
About the Employer
VUSD works to achieve the mission of graduating all students by providing academic excellence and CHOICES that encourage unique and individualized learning experiences. We place precedence on imparting a sense of belonging and commitment to community. Fostering lifelong learning lays a foundation for character, work ethic, collaboration and confidence to aspire and achieve. VUSD students are exposed to college and career readiness opportunities that give direction and purpose after graduation. We believe the outstanding talent and dedication of our teaching and support staff enables our students to accomplish great things. At Vacaville Unified School District, we provide an environment that promotes equity, diversity, and inclusion. We value and embrace diversity and believe that it is critical to achieving educational excellence. We are intentionally enhancing an inclusive culture that supports the diverse needs of all we serve. We are dedicated to working together to create a district where everyone feels seen, heard, and supported. We welcome and value the contributions of every member of our community, including students, families, staff, and community partners.
Job Description / Essential Elements:
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VACAVILLE UNIFIED SCHOOL DISTRICT
SUBJECT: Staff Secretary
CLASSIFICATION: Classified Personnel
DESCRIPTION OF BASIC FUNCTION AND RESPONSIBILITY
To perform a variety of secretarial and stenographic duties and to assist in the operations of special projects as they relate to assigned operational unit. Employees in this classification receive general supervision from a departmental administrator or his or her designate within a framework of standard policies and procedures. Employees in this classification may supervise student assistants or subordinate personnel.
ESSENTIAL JOB FUNCTIONS
Types a wide variety of materials including complex reports, statistical and tabular forms, finished copies from rough notes or oral instructions.
Takes and transcribes dictation from notes and/or machine.
Composes correspondence, memos, reports, newsletters, brochures, etc. from basic oral or written instructions.
Answers inquiries by telephone or in person; attempting to resolve complaints whenever possible, referring callers to appropriate sources as necessary.
Schedules appointments and maintains operational unit's calendar exercising considerable discretion in the commitment of time.
Maintains general and confidential files.
Screens reports for completeness and accuracy.
Arranges and coordinates meetings, notifying participants.
Maintains routine bookkeeping records; transfers and deposits monies as necessary.
ADDITIONAL JOB FUNCTIONS
Receives visitors, students, employees, and faculty.
Acts as information source regarding operational unit's policies and procedures.
Assembles, checks, and reviews a variety of data for completion and conformance with established regulations and procedures.
Maintains time sheets.
Coordinates travel arrangements.
Receives, opens, and routes mail; using discretion in prioritizing and initiating responses.
Orders supplies and equipment.
Coordinates work flow with unit personnel.
Maintains expenditure records.
Performs related duties as required.
EMPLOYMENT STANDARDS
Requires possession of:
Passing score on District clerical test.
Requires knowledge of:
Efficient office methods and procedures including receptionist and telephone techniques, business correspondence, and report writing.
Proper English usage, grammar, spelling, vocabulary, and punctuation.
Computer technology and programs.
Requires ability to:
Understand and carry out complex instructions in both oral and written form.
Learn to interpret and apply administrative and departmental policies, laws, and regulations.
Type accurately at 45 words per minute.
Operate a variety of office machines and equipment including adding machines, calculators, copy machines, dictaphone, computer terminals.
Maintain complex records, collect data, and prepare reports.
Communicate in both oral and written form.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Prioritize and supervise the work of students or subordinate personnel.
PHYSICAL DEMANDS
The physical requirements indicated below are examples of the physical aspects that this position must perform in carrying out essential job functions. A full job profile of the physical demands is available in the Personnel Office. Reasonable accommodation may be made to enable a person with a disability to perform the essential job duties.
Sufficient vision to read printed material.
Sufficient hearing to hear conversations in person and on the telephone.
Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation, on the telephone, and in addressing groups.
Ability to exert up to 20 pounds of force to lift, carry, push, pull, or otherwise move objects.
This type of work requires occasional or frequent standing, walking, sitting, twisting, and reaching for extended periods of time.
Sufficient manual dexterity and/or mobility to grasp and/or manipulate objects and move about the work area.
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Requirements / Qualifications
Please see link to district application.
Applicants must pass a Basic Clerical Skills test taken at Express Professionals (info below) and obtain a typing certificate showing a minimum of 45 NET words per minute. The typing certificate must be dated within twelve months of the date of application and may be obtained from any reputable organization. Proof of typing test and passing Basic Clerical Skills test must be submitted with your application. Testing at Express Professionals is by individual appointment at one of the locations below. Applicants must call to schedule their own appointment. The Basic Clerical Skills test is $5.00; the typing test is $15.00. 863-8200 5071 Business Center Dr. Fairfield, CA 94534 224-9252 2201 Jefferson St. Napa, CA 94558 Please submit proof of passing Clerical Skills Test (at least 70% in each area) and typing certificate when you submit your application.
Requirements / Qualifications
Please see link to district application.
Applicants must pass a Basic Clerical Skills test taken at Express Professionals (info below) and obtain a typing certificate showing a minimum of 45 NET words per minute. The typing certificate must be dated within twelve months of the date of application and may be obtained from any reputable organization. Proof of typing test and passing Basic Clerical Skills test must be submitted with your application. Testing at Express Professionals is by individual appointment at one of the locations below. Applicants must call to schedule their own appointment. The Basic Clerical Skills test is $5.00; the typing test is $15.00. 863-8200 5071 Business Center Dr. Fairfield, CA 94534 224-9252 2201 Jefferson St. Napa, CA 94558 Please submit proof of passing Clerical Skills Test (at least 70% in each area) and typing certificate when you submit your application.
Application Deadline
1/12/2018 5:00 PM Pacific
Date Posted
1/8/2018
Number of Openings
1
Salary
Add'l Salary Info
$3,056.94 - $3,900.02 per month
Length of Work Year
12 months per year
Employment Type
Full Time
Hours
Full time: 8 hours per day, 12 months per year
Location
Special Education Department
Probationary Period
12 months