Under the supervision of the Director of Special Education with additional direction from the Special Education Program Specialist, the Secretary provides a variety of responsible and complex secretarial and clerical services in support of the Special Education office; responsible for daily placement of Instructional Assistants throughout the District; performs clerical duties in relation to payroll and absence reporting, purchasing procedures; provides information and assistance to parents, administrators and staff.  

Education and Experience

• Graduation from high school or G.E.D. equivalent
• Minimum of two years of responsible secretarial and clerical experience
• Secretarial experience in a school setting is highly desirable

Knowledge and Abilities 

Knowledge of: functions and activities of a professional office environment; computer equipment and related software applications, including knowledge of word processing and spreadsheet applications; modern office practices, procedures and equipment; office organization and management techniques; electronic mail and calendar management; customer service techniques and etiquette; financial and statistical record keeping methods; policies and objectives of assigned program and activities; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; oral and written communication skills.

Ability to: operate a computer and related software, including word processing and spreadsheet applications at an advanced level; learn new software related assigned duties; perform a variety of secretarial and clerical support services, including scheduling appointments and meetings and regular maintenance of calendars; provide information and assistance to staff, parents, administrators and the public in a professional and courteous manner; type at 60 words net per minute from clear copy; work confidentially with discretion; compose correspondence, reports, bulletins, etc. independently or from oral instructions; perform duties effectively with demands on time and interruptions; read, interpret, apply and explain rules, regulations, policies and procedures; establish and maintain cooperative and effective working relationships with others; work independently with little direction; meet schedules and timelines; maintain accurate records and prepare reports.

Representative Duties 

Perform duties related to placement of Instructional Assistants in assigned classroom/with assigned student, either via telephone and/or automated software; Provide clerical support as needed to the Special Education Department; maintain payroll and purchasing and supply ordering records; perform other related duties as assigned.