Summary: 

Under general supervision, performs a wide variety of clerical tasks including answering phones, maintaining files, including confidential material, and does other projects as required by the Executive Director or her designee.

Essential Duties and Responsibilities: include the following.

• Receptionist: Warmly greet families coming into the learning center.  Answer basic school questions, give out charters, enrollment forms, informational flyers, etc., and refer questions on to the responsible person.

• Answer the telephone:  Check messages and return calls.  Give out basic school information.  Mail out enrollment and other forms as necessary. Refer questions on to the responsible person.

• Classes: Opens and closes building for the instructors. Supervise students before and after classes while they are waiting for their parents.  Collect all necessary Contract Class approval forms and forward to the instructor.

• Learning Center Activities: Maintain a master calendar of all center activities. Keep a current posting available of area activities.  Distributes activity information to all ESs from parent groups and individual ESs.

• Supervise use of learning center by parents and students:  Schedules usage of center items (computers, classes, and videos) and make sure items are used correctly and not abused.

• Resource Library: Check materials in and out in accordance with established procedures.

• Receive Materials: Make sure that materials shipped are all received as listed, notify the ES of their materials arrival and store in designated area.

• Check out supplies: Check out supplies to the families in accordance with established procedures.

• Run errands when needed for school business to:  Staples, Costco, etc.

• Other duties as may be assigned by either the Executive Director or Learning Center Coordinator  

Coordinator Responsibilities:                                      

This job has no coordinator responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Civility:

Incumbent shall work well under pressure; meeting multiple and sometimes competing deadlines. The incumbent shall at all times demonstrate cooperative behavior with colleagues and the Executive Director.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.  Ability to type at a speed of 50 wpm.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10-50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 The noise level in the work environment is usually moderate.