Job Opening:     Office Manager

Reports To:         Principal

Status:                Exempt, Full Time

Bright Star Schools is a non-profit charter management organization that currently operates five high-performing charter schools in the Los Angeles neighborhoods of West Adams, Koreatown, Westchester, and Panorama City.  This position will be based out of Valor Academy Elementary School in Panorama City. 

Performance Responsibilities:

• Greeting and signing in all visitors and controlling access to the school
• Answering phone calls, directing calls, taking messages, placing outgoing calls, and making public address announcements
• Collecting and maintaining forms and other records, securing missing forms, and ensuring the confidentiality of all student records
• Ensuring that students leave only with authorized parents or guardians
• Ensuring student attendance is taken daily and generating weekly/monthly attendance reports to district and home office
• Receiving and distributing incoming mail and deliveries, and preparing outgoing mail and deliveries
• Ensuring that the school's physical environment is at all times neat and orderly, including but not limited to the reception/administrative area, waiting area, copier room, supplies closet, and teacher center
• Planning and preparing for school events and activities
• Performing supervision support, including breaks, arrival/dismissal, and meals
• Assess student injuries/health concerns, seek/provide appropriate treatment and process injury reports
• Attending all professional development sessions, as appropriate
• Maintenance of school database with Illuminate (student information system) including but not limited to enrollment, student scheduling, attendance, demographic information, staff, and grade reporting tables.
• Ensure student data accuracy by developing and implementing standardized process around data entry and reporting of student information
• Generate and distribute quarterly student progress reports to parents
• Maintain student assessment accounts/profiles (Illuminate, Reading Counts, Study Island, etc)
• Assist and coordinate in distribution of data to schools and home office departments
• Maintenance and safe guarding of student cumulative records (including requesting missing documents from students’ previous school)
• Assist and coordinate with yearly tests (SBAC, CELDT, etc)
• Create quarterly/yearly district and state reports (CALPADS, SARC)
• National School Lunch Program – Process applications and verify accuracy
• Assist in translating projects
• Perform other duties as assigned

Qualifications/Requirements:

• Bachelors Degree

• Minimum 1 year customer service experience

• Excellent phone etiquette

• Bilingual (Spanish/English)

• Excellent verbal communication skills

• Good attendance and punctuality

• Able to work in a fast paced environment and meet deadlines with minimum supervision

• Should be customer service driven

• Knowledge of MS Office (Word, Excel, Outlook, Access)

• Able to multi-task

• Professional appearance

Salary/Benefits:

Salary:                  Negotiable, DOE

Status:                  Full Time

Location:             Panorama City, CA

Benefits:              Health, dental, vision, life insurance,  personal time off (PTO), 403b Sponsored Plan, Disability Insurance, Paid Holidays.

Application Process:

Applications should include the documents listed below.  Applications will be accepted on a rolling basis.  All applications should be submitted via the “JOIN OUR TEAM” section on brightstarschools.org.

Complete applications include: 

• Online Application
• Cover letter
• Resume (1 page maximum)

**Only complete applications will be reviewed.