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School Office Manager Villa Park Elementary (OPEN TO DISTRICT EMPLOYEES ONLY) at Orange Unified School District

IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY

This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.

Application Deadline

2/21/2016 12:00 AM Pacific

Date Posted
1/28/2016
Contact
Number of Openings
1

Add'l Salary Info

$3,400.00 - $4,349.00 (6 STEPS)
Length of Work Year
10 months 8 hours Range 37
Employment Type
Full Time

About the Employer

About Us The Orange Unified School District serves approximately 28,000 students in grades kindergarten through 12th, and encompasses all or part of the cities of Anaheim, Garden Grove, Orange, Santa Ana, and Villa Park. In 1953, the citizens of the area voted to form a “unified” school district, combining the original five elementary districts with the high school district into one unified district, now known as the Orange Unified School District. The District has a long history of excellence that continues to grow and be enriched by the accomplishments of its students, teachers, staff and community. VISION - Our Commitment Inspiring our learners of today to be purposeful leaders of tomorrow. MISSION - Our Intention In partnership with our community, we will provide a safe, equitable, and innovative culture of learning for each scholar to have a competitive EDGE as a leader. CORE VALUES - Our Foundation * Integrity - We embrace a culture of ethical and transparent decision making and actions. * Equity - We promote inclusive and culturally relevant environments by supporting the social-emotional and intellectual needs of all. * Respect - We advocate for strong, compassionate relationships that appreciate the unique qualities of our diverse community. * Excellence - We strive for the highest standards in all endeavors by deliberately pursuing continuous growth and innovation.

Job Description / Essential Elements:    Print   
ORANGE UNIFIED SCHOOL DISTRICT SCHOOL OFFICE MANAGER DEFINITION The School Office Manager position is unique, primarily because of the range of activities handled in an atmosphere of continual interruptions and pressure. Under general supervision of location administrator, serves as office manager, performs a variety of organizational and secretarial duties including those responsibilities of a confidential nature dealing with personnel matters, confidential student and employee information and files and payroll. Duties performed are designed to relieve the administrator of office and routine responsibilities by planning, organizing, and participating in the school office administrative operation. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Performs diverse managerial responsibilities within areas and limits of authority as delegated by school principal. • Handles emergencies concerning employees and/or students, making decisions independently or recommending action as appropriate. • Performs a wide variety of secretarial work, including typing/word processing, proof reading, filing, recording information, and processing and distribution of all correspondence, much of which is of a confidential nature. • Maintains a high degree of confidentiality regarding all aspects of the school site operation. • Manages office personnel, organizes and expedites the work flow of the school site, and offers guidance and direction to other school personnel as needed. • Serves as a major program information resource person, acting as liaison between schools, department, district office, and other locations. Dispenses pertinent information and direction to students, parents, staff, and visitors. • Establishes, maintains and insures proper use of confidential files, which may include student, personnel, and payroll records. • Composes independently or in accordance with general instruction, correspondence on a wide range of subjects requiring knowledge of procedures and policies of the school, district, or assigned area. • Takes and transcribes dictation (or uses dictation equipment) for letters, memos, and reports including information of a confidential or sensitive nature. • Screens correspondence and telephone calls for administrator and staff. Maintains multiple calendars. Organizes appointments and staff meetings, and makes arrangements for school visitations and facility use. • Exercises diplomacy in answering questions and resolves situations involving students, parents, volunteers, public, site staff and district personnel through knowledge of school policies and general district rules and regulations. • Performs first aid and cares for injured/ill students, taking responsibility for student welfare in the absence of school nurse or administrator. Dispenses medicine to students according to physician’s orders. • Maintains and retrieves financial records, such as school budget, student body accounts, or other school accounts. • Compiles, develops, and designs reports, handbooks, newsletters and special projects from a variety of sources. QUALIFICATIONS GUIDE Knowledge of: Correct English usage, spelling, grammar, punctuation, and fundamental mathematical calculation. Current office methods, procedures, and equipment, including receptionist and telephone techniques. District policies, rules and regulations applicable to the school site. Numerical, alphabetical and subject matter filing systems. First aid, CPR, and emergency preparedness. Safe working methods and procedures Ability to: Perform a variety of secretarial work involving use of independent judgment, accuracy, speed, and confidentiality. Relate well to a variety of individuals, including students, parents, staff, volunteers and the community. Proficiently operate and maintain office equipment. Perform secretarial work without continuous supervision and coordinate the work of others. Maintain a professional demeanor at all times. Understand and carry out oral and written instructions. Maintain cooperative working relationships with those in the course of work, maintaining confidentiality of specified information. Keyboard a net corrected speed of 50 words per minute, take dictation and transcribe it accurately, or use dictation equipment with proficiency. Set up and maintain filing systems. Training and Experience: Equivalent to the completion of the 12th grade, supplemented by additional training in office organization and secretarial skills. Three years of experience in increasingly responsible secretarial experience which has included the exercise of independent judgment, preferably including experience in a public school system, or any combination of training and experience that could likely provide the desired knowledge and abilities. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stand, sit, and taste or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Requirements / Qualifications

Requirements / Qualifications

Must SCAN on edjoin Orange Unified typing certificate for 50 wpm by deadline. If you need to schedule test please call (714) 628-5522 to make appointment.

ONLY OUSD TYPING TESTS ACCEPTED. MUST HAVE PASSED PROBATION IN A REGULAR CLASSIFIED POSITION.

  • Typing Certificate

    Must SCAN on edjoin Orange Unified typing certificate for 50 wpm by deadline. If you need to schedule test please call (714) 628-5522 to make appointment.

    ONLY OUSD TYPING TESTS ACCEPTED. MUST HAVE PASSED PROBATION IN A REGULAR CLASSIFIED POSITION.

    • Typing Certificate

      Comments and Other Information

      Notice to all applicants: Assembly Bill 1610 prohibits the employment of any person in any classified position (to include Substitute and Temporary Personnel) until the Department of Justice/FBI completes a criminal background record search. The provisions of this bulletin do not constitute a contract, express or implied; and any of the provisions contained herein maybe modified or revoked without notice. The Orange Unified School District must be notified no later than five working days of the scheduled interview date. The Orange Unified School District does not discriminate on the basis of race, religion, color, sex, age, ancestry, national origin, marital status, or disability. Equal employment opportunity will apply to all personnel actions, including, but not limited to recruitment selection, training, transfers, promotions, evaluation, compensation, discipline, layoffs, terminations and rehires. The Orange Unified School District is an Affirmative Action, Equal Opportunity Employer, with Drug-Free and Tobacco-Free workplace policies. In accordance with Board Policy, discrimination in any form including Sexual harassment, of or by any employee, applicant contractor, and /or student will not be tolerated. If offered employment, you will be required to provide proof of work eligibility in accordance with Public Law 99-983.

      Comments and Other Information


      Notice to all applicants: Assembly Bill 1610 prohibits the employment of any person in any classified position (to include Substitute and Temporary Personnel) until the Department of Justice/FBI completes a criminal background record search. The provisions of this bulletin do not constitute a contract, express or implied; and any of the provisions contained herein maybe modified or revoked without notice. The Orange Unified School District must be notified no later than five working days of the scheduled interview date. The Orange Unified School District does not discriminate on the basis of race, religion, color, sex, age, ancestry, national origin, marital status, or disability. Equal employment opportunity will apply to all personnel actions, including, but not limited to recruitment selection, training, transfers, promotions, evaluation, compensation, discipline, layoffs, terminations and rehires. The Orange Unified School District is an Affirmative Action, Equal Opportunity Employer, with Drug-Free and Tobacco-Free workplace policies. In accordance with Board Policy, discrimination in any form including Sexual harassment, of or by any employee, applicant contractor, and /or student will not be tolerated. If offered employment, you will be required to provide proof of work eligibility in accordance with Public Law 99-983.