EL MONTE CITY SCHOOL DISTRICT POSITION DESCRIPTION Position: Administrative Clerk I-Registration Department: School Sites FLSA: Non-Exempt Reports To: School Principal Pay Grade: 9 SUMMARY Performs clerical and statistical record keeping duties related to the recruitment, enrollment, placement, and attendance of school and special programs such as pre-school or Head Start. As assigned, conducts outreach visitations to special populations for the purpose of enrolling students or program attendees. Serves in the generalist Administrative Clerk capacity as required. DISTINGUISHING CHARACTERISTICS This is the first level in a technical clerical career ladder, where the emphasis is on recruitment and registration of students or attendees to District education programs that are ancillary to traditional K-8 grades. These programs include but are not limited to healthy start. ESSENTIAL TYPES OF DUTIES (Examples) ·Prepares and maintains students’ permanent record files. Enters information according to established procedures. Performs data entry of enrollment information onto established student information systems. ·May be required to coordinate dental and medical visits to assure that student records are complete. ·Assists students and parents with the completion of registration materials. Provides brief orientation to new parents and students. Prepares and maintains students’ permanent record cards. Enters information according to established procedures. Analyzes information such as parent work location, home address, and other factors to suggest placement of students to various sites. ·May produce periodic reports or otherwise verify enrollment and attendance records for Social Security, Social Services, Department of Education, and other agencies. ·Performs other duties as required to accomplish the objectives of the position. May also perform routine backup in reception, attendance, and other clerical activities. QUALIFICATIONS Knowledge and Skills: Requires record keeping, office and clerical skills. Incumbent must have a working understanding of applicable District policies and procedures and State Codes. Requires well-developed human relations skills to convey school performance, programs, policies, and procedures to new students and parents. Abilities: Requires the ability to originate and maintain registration records and reports consistent with defined requirements. Must be able to interact with students and families who are unfamiliar with the education system, with external agencies, and exercise patience and compassion when dealing with customers. It is essential that the incumbent in this position maintain the confidentiality of student records and information. Must be able to perform all of the clerical and record keeping duties of the position including operation of computer software programs designed for data entry. Physical Abilities: Requires sufficient arm, hand, finger dexterity to operate keyboard, typewriter and other office equipment. Requires visual acuity to read words and numbers and speaking and hearing to communicate in person or over the phone. Education and/or Experience: High School diploma or equivalent required. Additional business or secretarial training preferred. Minimum of 1 years of increasingly responsible clerical or record keeping experience within a school office or social service agency working with families and youth is required. Licenses: California Drivers License.