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Purchasing Clerk at Orange Unified School District

Application Deadline

4/27/2015 4:30 PM Pacific

Date Posted
4/17/2015
Contact
Number of Openings
1

Add'l Salary Info

$3,157.00 to $4,044.00 6 steps Range 34
Length of Work Year
12 months 8.0 hours per day
Employment Type
Full Time

About the Employer

About Us The Orange Unified School District serves approximately 28,000 students in grades kindergarten through 12th, and encompasses all or part of the cities of Anaheim, Garden Grove, Orange, Santa Ana, and Villa Park. In 1953, the citizens of the area voted to form a “unified” school district, combining the original five elementary districts with the high school district into one unified district, now known as the Orange Unified School District. The District has a long history of excellence that continues to grow and be enriched by the accomplishments of its students, teachers, staff and community. VISION - Our Commitment Inspiring our learners of today to be purposeful leaders of tomorrow. MISSION - Our Intention In partnership with our community, we will provide a safe, equitable, and innovative culture of learning for each scholar to have a competitive EDGE as a leader. CORE VALUES - Our Foundation * Integrity - We embrace a culture of ethical and transparent decision making and actions. * Equity - We promote inclusive and culturally relevant environments by supporting the social-emotional and intellectual needs of all. * Respect - We advocate for strong, compassionate relationships that appreciate the unique qualities of our diverse community. * Excellence - We strive for the highest standards in all endeavors by deliberately pursuing continuous growth and innovation.

Job Description / Essential Elements:    Print   

ORANGE UNIFIED SCHOOL DISTRICT

 

PURCHASING CLERK

 

 

DEFINITION

Under general administrative direction, performs clerical duties in the purchasing of materials, supplies, and equipment; maintains accurate stores records; prepares regular reports; initiates phone call, composes correspondence, and answers questions related to purchasing; learns and applies specialized and technical procedures; and performs related duties and responsibilities as required or assigned.

 

DISTINGUISHING CHARACTERISTICS

Positions in the class report to a District Administrator, work closely with other District office staff, and are primarily responsible for a key set of documents, data, records, and information, which must be processed and maintained following legal and policy procedures – largely on their own responsibility as to accuracy and correctness.

 

REPRESENTATIVE DUTIES:

Essential functions include, but are not limited to:  receives, reviews, and processes purchase requisitions, checking for accuracy, completeness, and authorized signatures; advises schools and departments as to current purchasing procedures and use of forms; determines from lists of vendors where products may be obtained and secures price quotations and compares prices; contacts vendors by letter, telephone or in person; reviews requisitions before data entry; prepares standard quotes in assigned categories following established guidelines; expedites orders, investigates complaints, and secures adjustments; verifies budget accounts; follows up on late orders or defective deliveries; arranges for repairs; prepares report for replacement recommendation; prepares a variety or reports and maintains filing systems up-to-date; composes and types routine correspondence independently or from brief verbal instructions; learns and interprets rules, regulations, and laws affecting school district purchasing operations; receives input from District personnel, information about their supply requirements needs, and the quality and suitability of supplies, materials, and office equipment; schedules, receives, and reviews quotations, and directed purchases.  Performs related duties as required.

 

Knowledge of:

English grammar, spelling and arithmetic; letter writing and composition; modern record keeping, record checking and filing systems; modern office methods, procedures, terms, and equipment; strong vocabulary; basic methods practices and procedures related to purchasing and store operations; safe working methods and procedures.

 

Ability to:

Read, understand, explain, and apply District policies and technical needs which have legal implications; operate standard office equipment; follow oral and written instructions; establish and maintain effective working relationships with those contacted in the course of work; understand and implement District policies as well as state and federal regulations; post and maintain records accurately; compose letters; compile statistical and narrative reports; learn new or changing procedures, file accurately and quickly; post data and make arithmetical

 

 

ORANGE UNIFIED SCHOOL DISTRICT

 

PURCHASING CLERK

 

 

computations rapidly and accurately; operate office machines such as the calculator, computer and related software; compile and maintain accurate and complete records and reports; establish and maintain cooperative working relationships with vendors and others contacted in the course of work; and keyboard accurately from clear copy.

 

EDUCATION AND EXPERIENCE:

Equivalent to:  Graduation from high school, including or supplemented by training in typing and office practices; and four years of responsible office experience, including responsibilities for accurate record keeping.  Equivalencies:  Additional college level training or experience may substitute for the other on a year-for-year basis to a maximum of two years.

 

Skills:

Typing/computer keyboard:  40 wpm

 

ENVIRONMENT:

Incumbents may be required to work at a video display terminal.

 

PHYSICAL DEMANDS:

Light Work:  Positions in this class perform work which is primarily sedentary.  Some lifting of objects weighing up to 25 pounds in characteristic of some positions in this class.

 

Mobility:  Positions in this class require the mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.  Some positions may require lower mobility to stand, bend and stoop.

 

Vision:  Positions in this class require vision (which may be corrected) to read small print.

Requirements / Qualifications

Requirements / Qualifications

OUSD TYPING TEST REQUIRED FOR 40 WPM OR HAVE ON FILE WITH DISTRICT. TO MAKE APPOINTMENT PLEASE CALL 628-5522.

NO OUTSIDE OR ONLINE TYPING TESTS ACCEPTED.

  • Typing Certificate

    OUSD TYPING TEST REQUIRED FOR 40 WPM OR HAVE ON FILE WITH DISTRICT. TO MAKE APPOINTMENT PLEASE CALL 628-5522.

    NO OUTSIDE OR ONLINE TYPING TESTS ACCEPTED.

    • Typing Certificate

      Comments and Other Information

      Notice to all applicants: Assembly Bill 1610 prohibits the employment of any classified position (to include Subsititue and Temporary Personnel) until the Department of Justice/FBI completes a criminal background record search. The provisions of this bulletin do not constitute a contract, express or implied; and any of the provisions contained herein may be modified or revoked without notice. The Orange Unified School District reserves the right to re-advertise this position or delay the filling of this position if it is deemed that applicants do not constitute an adequate applicant pool. Should a qualified individual with disabilities need reasonable accommodation in order to participate in the recruitment process, The Orange Unified School District must be notified no later than five working days of the scheduled interview date. The Orange Unified School District does not discriminate on the basis of race, religion, color sex, age, ancestry, national origin, marital status or disability. Equal employment opportunity will apply to all personnel actions, including, but not limited to, recruitment selection, training, transfers, promotions, evaluation, discipline, layoffs, terminations and rehires. The Orange Unified School is an Affirmative Action, Equal Opportunity Employer, with drug-Free and Tobacco-Free workplace policies. In accordance with Board Policy, discrimination in any form, including sexual harassment, of or by any employee, applicant, contractor, and/or student will not be tolerated. If offered employment, you will be required to provide proof of work eligibility in accordance with Public Law 99-983.

      Comments and Other Information


      Notice to all applicants: Assembly Bill 1610 prohibits the employment of any classified position (to include Subsititue and Temporary Personnel) until the Department of Justice/FBI completes a criminal background record search. The provisions of this bulletin do not constitute a contract, express or implied; and any of the provisions contained herein may be modified or revoked without notice. The Orange Unified School District reserves the right to re-advertise this position or delay the filling of this position if it is deemed that applicants do not constitute an adequate applicant pool. Should a qualified individual with disabilities need reasonable accommodation in order to participate in the recruitment process, The Orange Unified School District must be notified no later than five working days of the scheduled interview date. The Orange Unified School District does not discriminate on the basis of race, religion, color sex, age, ancestry, national origin, marital status or disability. Equal employment opportunity will apply to all personnel actions, including, but not limited to, recruitment selection, training, transfers, promotions, evaluation, discipline, layoffs, terminations and rehires. The Orange Unified School is an Affirmative Action, Equal Opportunity Employer, with drug-Free and Tobacco-Free workplace policies. In accordance with Board Policy, discrimination in any form, including sexual harassment, of or by any employee, applicant, contractor, and/or student will not be tolerated. If offered employment, you will be required to provide proof of work eligibility in accordance with Public Law 99-983.