Counselor Assistant

Ventura County Community College District

Posting Number 0602758         

Employee Type Classified   

Job Category Classified  

Brief Description:

The eligibility list being established will be used to fill positions in this classification for the duration of the list, not to exceed one year. Currently there are three 12 month/100% positions at Ventura College, one of which is pending board approval. 

Under the direction of an assigned supervisor, assist in the recruitment, orientation, assessment, advisement, and follow up of students; assist with data collection and transfer articulation; assist with program relations with community, public and private agencies.   

Job Duties:

Assist counselors and instructors with the orientation and college registration of students. E 

Create and maintain student and college records in compliance with special projects needs. E 

Assist counselors with the facilitation of college support services including various workshops and programs. E 

Assist counselors and coordinators with outreach to disadvantaged populations for the purpose of promoting student access to the college. E 

Assist counselors and coordinators with the implementation, maintenance and evaluation of student data and records for research and college reports. E 

Coordinate liaison activities between the college and various public and private agencies. E 

Assist program faculty, counselors, coordinators, and administrators with the development and implementation of special projects and college-wide programs and services. E 

Assist students to explore career options, and interpret college policies, program requirements, and student responsibilities. E 

Assist counselors with the development of individual student educational plans. E 

Coordinate assessments for students; interpret assessment scores and provide input to others on special support services as necessary. E 

Develop and maintain special programs as assigned. 

Serve on a variety of campus and District committees; attend and participate in meetings, conferences, seminars and in-service training workshops as assigned. 

Perform related duties as assigned. 

E = Essential duties.  

Minimum Qualifications

A bachelor's degree in psychology, counseling, education, liberal arts, social work, or related field AND two years of full time experience performing human services work, recruiting and advising students, providing student services, or serving in an instructional capacity at an educational institution. 

OR 

A graduate degree in psychology, counseling, education, liberal arts, social work or related field AND one year of full time experience performing human services work, recruiting and advising students, providing student services, or serving in an instructional capacity at an educational institution.  

Licenses or other Requirements:

Valid California Driver License  

Knowledge Of:

Methods and techniques of academic counseling, advising, and assessment 

Student activities and services at a college 

Methods and techniques of student recruitment and outreach 

Capabilities of computer applications, systems, software, and hardware used in student counseling and recruitment activities 

Principles of public relations, publicity, and marketing 

Admission requirements and enrollment procedures of the college 

Eligibility requirements and application procedures related to Financial Aid, Extended Opportunity Program and Services (EOPS), and other special programs and services 

Methods and techniques of proper phone etiquette 

Principles and practices of customer service 

Social, ethnic, and cultural characteristics of the population served by the college 

Principles and procedures of records management  

Ability To:

Organize, plan, direct, and implement comprehensive programs and services related to student recruitment, orientation, assessment, and advisement 

Communicate clearly and concisely, both orally and in writing 

Establish and maintain effective working relationships with those contacted in the course of work 

Work with a diverse, multi-cultural population 

Interpret, apply, and explain various academic programs, policies, and procedures 

Interpret, apply, and explain applicable federal, state, and local laws, codes, and regulations 

Analyze situations accurately and adopt effective courses of action 

Establish and maintain a variety of files and records  

Physical Abilities

Sitting for extended periods of time 

Hearing and speaking to exchange information 

Seeing to read and review documents 

Reaching to file and retrieve records  

Requested Start Date: TBD  

Work Week/Hours Hours to be determined based on the needs of the department.  

Closing Date 02-18-2015

To apply, visit: http://apptrkr.com/579150

Required Applicant Documents: 

Documents not to exceed 2mb maximum

Resume

Required Selection Process:

EXAMINATION AND SELECTION PROCESS: 

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by February 18, 2015. 

The examination process will consist of any of the following components: 

A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail) 

B) Technical Interview = 100% weighting on final score 

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. Those with the highest scores on the T&E will be invited to the technical interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email. 

The date range and location of the technical interview are listed below. 

Date Range: Monday, March 9, 2015 to Friday, March 13, 2015 

Location: Ventura County Community College District 

255 W. Stanley Avenue, Suite 150 

Ventura, CA 93001 

The above date range is subject to change. Candidates will be notified of any scheduling changes via email. 

The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.  

Salary Range:

$4,600 - $6,340 

Starting Salary:

$4,600 - $6,340 - New employees may request salary placement above step one based on directly related education and experience that exceeds the minimum qualifications for the classification. Advanced salary placement must be requested at the time of offer and is subject to verification of qualifying experience and applicable collective bargaining agreements and/or Personnel Commission rules.  

Special Instructions to Applicants

PRELIMINARY SCREENING OF APPLICATIONS & SUPPLEMENTAL QUESTIONNAIRE: 

In completing the application and the supplemental questionnaire, outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience evaluation (T&E). Appearance before the interview panel will be limited to the candidates with the highest T&E scores. For your application to be considered, the supplemental questions must be completed in full. Failure to answer the questions as required will result in disqualification. 

Evaluation of minimum qualifications will be based solely on the information provided in your application. Therefore, please make sure you include ALL employment you wish to be considered in the Employment Experience section of the application and complete ALL fields. Experience that is included in the resume but not in the Employment Experience section of the application will not be considered. 

The VCCCD does not accept letters of recommendation. Please do not attempt to attach letters of recommendation to your application. 

ELIGIBILITY LIST: 

Upon completion of the examination, the open / promotional eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill the current vacancies up to one year from the date of the technical interview. 

PROBATIONARY PERIOD: 

All appointments made from eligibility lists for initial appointment or for promotion shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service whichever is longer. 

ACCOMMODATIONS: 

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

Supplemental Questions:

The following questions will be asked of all applicants.

When you apply for this position, you may wish to compose your responses to the supplemental questions in a separate document that can be edited, saved, and pasted into the applicable online application supplemental question response fields. This will prevent the unintended loss of data, as the system will automatically log you out after 60 minutes of inactivity.

1. Please describe your experience advising students in an academic setting. In your response, please include (A) a description of the type of advising services you have provided, including your specific responsibilities, (B) the duration of your experience, and (C) the organization(s) in which you acquired this experience. If you have no such experience, please mark N/A. 

2. Describe your experience working with the matriculation process, including admission, assessment, orientation, educational planning, follow-up, or other matriculation components. In your response, please indicate (A) the capacity in which you have worked with the matriculation process, including the components of the matriculation process you have experience with, (B) the duration of your experience, and (C) the organization(s) in which you acquired this experience. If you have no such experience, please mark N/A. 

3. Describe your experience delivering presentations or workshops to students. In your response, be sure to include (A) a description of the topics covered, (B) a description of the audience(s) you have presented to, (C) the size of the largest audience you have presented to, and (D) the organization(s) in which you gained this experience. If you have no such experience, please mark N/A. 

4. Please list the college-level coursework you have completed relevant to the position of Counselor Assistant. In your response, include (A) the name of the school where the courses were completed, (B) the title of the courses, and (C) any formal academic degrees obtained. If you have not completed any applicable coursework, please mark N/A. 

5. Do you possess a current valid California driver's license? 

6. How did you learn about this job vacancy?