YUBA COMMUNITY COLLEGE DISTRICT 

Human Resources Development and Personnel Services 

Building 100A, Room 21 

2088 North Beale Road, Marysville, CA 95901 

Visit our Web Site at: www.yccd.edu/hr

CLASSIFIED RECRUITMENT - EXTENDED

CATEGORICALLY FUNDED – POSITION CONTINGENT UPON CONTINUED FUNDING AND BOARD APPROVAL

CLERICAL ASSISTANT – .375 FTE – 10 MONTH

DEPARTMENT: MESA (MATH, ENGINEERING, SCIENCE, ACHIEVEMENT)

FINAL FILING DATE: MONDAY, JANUARY 26, 2015 BY 5:00 P.M. (POSTMARKS ARE NOT ACCEPTED)

LOCATION: *SCHEDULED TO BE ASSIGNED TO: WOODLAND COMM. COLLEGE

SALARY: $901.64 - $1,275.91/MO. (Range 16, CSEA Salary Schedule; initial placement will not be higher than Step 3 of the salary schedule. The top step for this position is $1275.91/MO.)

COMMENCING: SPRING 2015

BASIC FUNCTION: Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District.

REPRESENTATIVE DUTIES:

• Schedule appointments and meetings; maintain various schedules and calendars; compile information for appointments as requested; notify students and personnel of meeting dates. (E)

• Maintain a variety of logs, records and files related to assigned office; close files according to established procedures and timelines. (E)

• Provide information and assistance to students, the public and staff regarding program requirements and procedures in an accurate and timely manner. (E)

• Type letters, memoranda, reports, schedules, lists, plans, forms or other materials from straight copy, rough draft or notes; distribute, mail and file materials as appropriate. (E)

• Operate a variety of office equipment, such as typewriter, calculator, copier and others; operate computer equipment to enter and retrieve data, maintain records and generate reports. (E)

• Perform receptionist duties and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office. (E)

• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.

• Perform related duties as assigned.

KNOWLEDGE OF:

• Telephone techniques and etiquette.

• Interpersonal skills using tact, patience and courtesy.

• Correct English usage, grammar, spelling, punctuation and vocabulary. 

• Modern office practices, procedures and equipment.

• Policies and objectives of assigned program and activities.

• Record-keeping techniques.

ABILITY TO:

• Perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.

• Learn and apply laws, rules, regulations involved in assigned clerical activities.

• Add, subtract, multiply and divide quickly and accurately.

• Understand and follow oral and written directions.

• Type at an acceptable rate of speed.

• Operate a variety of office equipment including computer terminal, calculator, copier and typewriter.

• Operate a computer terminal to enter data, maintain records and generate reports.

• Meet schedules and time lines.

• Maintain records and prepare reports.

• Answer telephones and greet the public courteously.

• Communicate effectively both orally and in writing.

• Work cooperatively with others.

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and one year of clerical experience.

ENVIRONMENT:

• Office environment.

REQUIRED DUTIES:

• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.

* This position is anticipated to be assigned to Woodland Community College but may be assigned temporarily or permanently within the District.

If you require reasonable accommodation to apply for this position, contact the Human Resources Office at 530) 741-6975.

WORKING CONDITIONS: Categorically funded positions are contingent upon funding. In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.

WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District may vary.

INTERVIEW: Candidates selected for an interview will be required to visit Yuba Community College District at his/her own expense upon a date selected by the District. Meeting minimum qualifications does not guarantee an interview.

FOREIGN TRANSCRIPTS: Must include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.

PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.

EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.

PART-TIME (less than .60 FTE): Part-time positions less than .60 FTE are not entitled to any District paid fringe benefits. The District does however; provide the employee prorated leaves including vacation, sick leave and paid holidays. Employees less than .50 FTE contribute to an Alternative Retirement System (Apple). Employees whose, FTE is between .50 and .60 contribute to the California Public Employees Retirement System (CalPERS).

BENEFITS/SALARY: The District offers a comprehensive benefits package for employees and dependents for positions whose FTE is .60 or higher, valued at over $18,000 annually with a $178.50 monthly out of pocket expense to employees + dependents for their monthly medical premiums. The package includes health, dental, vision, one (1) life insurance policy and an Employee Assistance program. Additional benefits include contributions to the Public Employee’s Retirement System (PERS) which is integrated with Social Security, 457/403b options, Vacation days - 7.33 hrs per month for the first year, 96 hours of vacation leave per years 1-5, 12 sick days and 20 holidays. INITIAL PLACEMENT WILL NOT BE HIGHER THAN THE LISTED SALARY, STEP 3 OF THE CSEA SALARY SCHEDULE, ACCORDING TO THE CLASSIFIED POLICY AND PROCEDURES HANDBOOK.

APPLICATION PROCEDURE & DEADLINE: A District Classified application and the Equal Employment Opportunity Statement (attach a Word document) are required. The application is available at the Office of Human Resources, 2088 North Beale Road, Building 100A, Room 21, Marysville, CA 95901. Or you may visit our Web Site at http://apptrkr.com/568531

It is the sole responsibility of the applicant to ensure that all application materials are received by the final filing date in the Human Resources Office by MONDAY, JANUARY 26, 2015 BY 5:00 P.M. Application materials may be sent via regular mail, dropped off at one of our various locations, faxed to 530 741-1017 or emailed to: mgaytan@yccd.edu

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