Butte-Glenn Community College

Admissions & Records Technician Senior

Opening Date/Time: Mon. 12/22/14 12:00 AM Pacific Time

Closing Date/Time: Wed. 01/28/15 4:00 PM Pacific Time

Salary: Not Displayed

Job Type: Part-Time

Location: Main Campus, California

Department: Student Services

Part-time, 24 hours per week, 12 month per year

CSEA Range 24 $1,977.38 per month

OVERVIEW:

Under the direction of an administrator, performs specialized clerical duties involving analysis and evaluation of student records and transcripts for certification; organizes and supervises the registration of students into college credit courses; maintains student records; processes international student admissions, enrollment determination and, grades; coordinates census and grade roster management; assists auditors in obtaining District information; researches report delayed actions and initiates unit/grade change letters; provides work direction and guidance to assigned personnel.

DISTINGUISHING CHARACTERISTICS:

This is the senior, technical specialist level in the Admissions and Records Technician series.  Work is performed within broad guidelines; high levels of independent judgment and may involve responsibility of lead direction of projects and staff performing related duties.  Duties may involve performing the most technical and difficult tasks, requiring specialized or advanced skill in one or more areas of the work assigned.

Representative Duties:

The duties recorded below are representative of the duties of the class and are not intended to cover all the duties performed by incumbent(s) of any particular position.  The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related or a logical assignment to this class.  The essential duties of the class are indicated with an asterisk*

1 Performs the more complex and technical duties involved in the evaluation of student records and transcripts for completion of general education requirements and General Education certification for admission to other colleges and universities*

2 Evaluates admissions applications for accuracy and completeness; mails appropriate enrollment information to new students; evaluates supporting documentation for international student enrollment; reports admissions status of international students to I.N.S*

3 Receives and verifies accuracy of grades; posts grades and grade changes; composes letters of instructor calendar for positive attendance classes; researches and problem-solves missing FTE*

4 Provides technical assistance and guidance to students, staff, counselors, faculty and administrators in the interpretation and clarification of registration, transfer policies, requirements and procedures*

5 Researches and merges duplicate student ID numbers; receives and processes transcript requests; provides academic eligibility to military; notates student records for high school credit; processes military early-out letters*

6 Assists the Director and Assistant Director of Admissions and Records in planning, developing and implementing departmental operations and procedures; recommends changes in registration procedures

7 Stores and tracks academic records utilizing electronic records storage system; provides information and assistance to law enforcement agencies and for subpoenas; provides student record information to counseling and other departments; maintains registration documents*

Qualifications/Requirements:

MINIMUM QUALIFICATIONS:

EDUCATION/EXPERIENCE:  

• An Associate’s Degree in office information systems, business or a related field or the equivalent*; AND

• Three (3) years of increasingly responsible experience closely related to the duties and responsibilities of this class: AND

• Graduation from high school or G.E.D. or the equivalent**.

* Associate’s Degree education equivalency equals two (2) years of increasingly responsible, related work experience for each full year (24-30 units) of college. Work experience must be in an office setting.

** High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience.

DIVERSITY QUALIFICATIONS:

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students.

WORKING CONDITIONS:

Normal office environment.

Application Instructions

ALL APPLICANTS, INCLUDING CURRENT BUTTE COLLEGE EMPLOYEES, MUST SUBMIT ALL REQUIRED DOCUMENTS WITH THE ONLINE APPLICATION IN ORDER TO MOVE FORWARD IN THE RECRUITMENT PROCESS. If you are applying under Equivalency for the education minimum qualification, please attach a document titled Equivalency using the "Transcript" drop down file type located in the attachment section of the application.

REQUIRED ATTACHMENTS
All on-line attachment types require that you attach a document. 

COVER LETTER:
Please describe in your cover letter how your past experience and qualifications meet the needs of this position.

RESUME OR VITA:
Please submit this as an attachment, not as a text resume within the application.

MINIMUM QUALIFICATIONS:   

On a separate sheet of paper addressed to the hiring committee, identify from the category below under which you are claiming minimum qualifications.

EDUCATION/EXPERIENCE: 

• An Associate’s Degree in office information systems, business or a related field or the equivalent*; AND

• Three (3) years of increasingly responsible experience closely related to the duties and responsibilities of this class: AND

• Graduation from high school or G.E.D. or the equivalent**.

* Associate’s Degree education equivalency equals two (2) years of increasingly responsible, related work experience for each full year (24-30 units) of college. Work experience must be in an office setting.

** High School education equivalency equals an adult education diploma or four (4) years of full-time, paid work experience.

Only required documents will be considered.

For more information and to apply, visit: http://apptrkr.com/561073

EOE