Tutorial Services Specialist II

Ventura County Community College District

Posting Number: 0602623  

Employee Type: Classified  

Job Category: Classified 

Brief Description:

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill current and upcoming vacancies for the duration of the list, not to exceed one year. The immediate vacancy is an 11 month, 100% position at Ventura College. 

Under the direction of the Learning Resources Supervisor or other assigned supervisor, plan, organize, and coordinate the activities of the Supplemental Instruction (SI) and Interdisciplinary Study (IDS) programs and other special tutoring activities as needed. Serve as a liaison between faculty, tutors, and students; conduct data research and analysis to support programs. Provide instructional support services to learning resources as needed.  

Job Duties: 

Collaborate with faculty and/or staff to identify SI needs for each discipline and/or department. E 

Develop, coordinate and implement supplemental instruction activities; collaborate with other college retention-related programs on the development of SI program materials. E 

Recruit, select, train and provide work direction to SI leaders (Supplemental Instruction tutors) and student assistants; schedule hours, monitor performance, prepare and process payroll and other related records. E 

Interview, assess needs, and schedule students requesting services; provide assistance with appointment scheduling and assessment as needed. E 

Coordinate program communication among students, tutors, faculty, SI leaders and other departments. E 

Conduct outreach activities to disseminate information regarding SI programs and independent study workshops; promote services by attending meetings and creating marketing materials such as brochures, posters, literature, and website content. E 

Research and collect pertinent SI and IDS (Interdisciplinary Study) data, including information on course completion rates, student participation and success rates, continued enrollment, student grades, tutor hours, types of learning activities, etc. Survey participants; compile data into meaningful reports for college management needs. E 

Monitor budget of assigned area; make budget recommendations as appropriate. E 

Participate in a variety of meetings and workshops, including planning and assessment sessions with faculty, SI leaders, and students; attend related staff meetings, tutorial conferences and workshops. E 

Serve as the lead staff for the Tutoring Center as needed; schedule individual tutoring appointments and group sessions. Provide instructional support services to learning resources as needed. E 

Perform a variety of clerical and technical functions related to programs; maintain program records and files. E 

Perform other duties as assigned. 

E = Essential duties  

Minimum Qualifications

Any combination equivalent to: a Bachelor's degree in an academic area with supplemental course work in education or related field and one year of experience administering a supplemental instruction or tutoring program; or one year of full-time teaching experience.  

Knowledge Of: 

Current methods, procedures and materials used in tutorial services 

Correct English usage, grammar, spelling, punctuation, and vocabulary 

Interpersonal skills using tact, patience, and courtesy 

Oral and written communication skills 

Record-keeping techniques 

Principles and practices of training and assigning and evaluating work 

Modern office practices, procedures and equipment and computer software applications  

Ability To: 

Plan and organize activities of supplemental instruction program 

Incorporate instructional technology with learning strategies 

Learn industry trends in tutorial practices and incorporate new techniques and materials into program 

Work independently with little direction 

Analyze situations accurately and adopt an effective course of action 

Plan and organize work of self and others 

Interpret, apply, and explain program, office, and department policies, rules and regulations 

Maintain records of client needs, client progress, and quality assessment of services provided 

Collect, compile and analyze information and data 

Communicate effectively, both orally and in writing 

Type at an acceptable rate of speed 

Establish and maintain cooperative and effective working relationships with others 

Interact tactfully and effectively with others at all levels of the organization  

Physical Abilities 

Hearing and speaking to communicate with others 

Seeing to review documents to ensure accurate completion 

Reaching to retrieve and file records 

Dexterity of hands and fingers to operate computer and instructional equipment  

Work Week/Hours: To be determined based on the needs of the department.  

Closing Date: 11-02-2014

Required Applicant Documents:

Documents not to exceed 2mb maximum 

Resume

Required Selection Process: 

EXAMINATION AND SELECTION PROCESS: 

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by November 2, 2014. 

The examination process will consist of the following components: 

A) Training and Experience Evaluation (T&E) = Qualifying (pass/fail) 

B) Technical Interview = 100% weighting on final score 

Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. Those with the highest scores on the T&E will be invited to the technical interview. All communication regarding this process will be delivered via email. 

The date range and location of the technical interview are listed below. 

Date Range: Monday, November 17, 2014 to Friday, November 21, 2014 

Location: Ventura County Community College District 

255 W. Stanley Avenue, Suite 150 

Ventura, CA 93001 

The above date range is subject to change. Applicants will be notified of any scheduling changes via email. 

Official transcripts providing confirmation that you meet the minimum educational requirement must be presented to the Human Resources Department prior to beginning employment. 

EOE

Salary Range: 

$4021.00 - $5546.00      

For more information and to apply, visit: http://apptrkr.com/533954