ABOUT THE JOB: Positions in this class work eight hours per day and 10.5 months per year.  Under direction, performs varied clerical and secretarial functions in an elementary or intermediate school office; performs public relations and communications services for the principal; and performs related work as required.

BASIC FUNCTION: Serves as secretary to the principal and may coordinate, train and oversee the work of the school’s clerical staff; receives visitors, communicates with parents and neighbors regarding their school or student related concerns, referring the more sensitive issues to the principal; answers the telephone, and responds accordingly; disseminates public information through the school office; collects and accounts for student lunch and fund-raiser money, monitors budgets, and may maintain records on several accounts on a regular basis throughout the year; prepares time reports and submits payroll data; explains Board Policies, Administrative Regulations and legislation to students, school employees, and parents; acts to resolve a wide variety of social, medical, safety and other problems that may arise at the school; arranges for transportation as necessary; keyboards a variety of materials from rough drafts or instructions, such as letters, memoranda, bulletins, requisitions, claims, stencils, reports, and statistical data;  operates duplicating and other office equipment; gathers data to prepare a variety of federal, state, and/or district reports; composes correspondence, as directed; routes mail and instructional media materials; maintains filing systems which may include a variety of confidential information; enrolls and transfers students, compiles attendance, enrollment, budget, and other school-related data; supervises the conduct of students within the office; maintains material and equipment inventories; may assist with the preparation of class materials; requisitions, receives, stores, and distributes supplies; processes work orders; administers first aid and calls for appropriate emergency assistance as necessary; under proper authorization, holds and distributes medication to students; assists with special events; may assist or direct special visitors and community groups using school facilities; and admits returning students to classes.

Complete Job Description available at www.ggusd.us under Employment/Classified Job Opportunities/Job Descriptions

EMPLOYMENT STANDARDS

Education and Experience: Graduation from high school or equivalent and three years of responsible secretarial experience equivalent to full-time work involving meeting the public, or three years of increasingly responsible clerical experience equivalent to full-time work in a school district; and computer experience involving the proficient use of word processing, spreadsheet, and database programs is required.  Part-time work experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered.

CERTIFICATE:  Candidate will be required to obtain and maintain a valid First Aid Certificate by the end of the probation period.

A SUCCESSFUL CANDIDATE REQUIRES THE FOLLOWING….

Knowledge of:  Office practices and procedures, including business correspondence, filing, and the operation of office equipment; first aid practices; fiscal record keeping practices and procedures; effective techniques for collecting and organizing data and information.

Ability to:  Use computers and learn related programs as required to enter, extract, compile, keyboard, and arrange data; learn rules, regulations, and policies and apply and explain them; ability to keep numerical records and compile reports; inspire confidence and obtain cooperation of children, parents, teachers, and the public; plan and schedule clerical work without supervision, and with many interruptions and prioritize a variety of emergency situations.

The Garden Grove Unified School District prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family, or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics.