Student Data Technician -- # 6 at Stockton Unified School District
About the Employer
Stockton Unified School District (SUSD) began providing services to students in 1852 and is located in the heart of California’s Central Valley near the banks of the San Joaquin River. SUSD is the 17th largest school district in California, whereby 38,000 PK-12th grade students come to us to experience an academic journey that leads to high school graduation and success in college, careers, and as actively-engaged community members. The District also serves a number of adults through our Stockton School For Adults. SUSD is made up of thirty-seven Head Start classes, fifty-three state preschool classes, three First 5 preschool classes, forty-one K-8 schools, four comprehensive high schools, three small high schools, an alternative high school, a special education school, a school for adults, and five dependent charter schools. Our district mission is to graduate every single youth college, career, and community ready. Stockton Unified School District is dedicated to providing high-quality first instruction, rigorous curriculum, and supporting academic achievement and social-emotional development supported by Multi-Tiered System of Supports (MTSS). The District's work is guided by three focal goals: • Every child by the end of third grade will read and comprehend at the proficient level. • Every child will have access to high quality, rigorous first instruction. • Every child, by the end of 12th grade, will graduate and be college, career, and community ready.
Job Description / Essential Elements:
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STUDENT DATA TECHNICIAN
DEFINITION:
Receives general supervision from a School Administrator or designee to register new students; maintain records of all enrolled students; maintain and compile attendance records; and perform related duties as assigned. May receive indirect supervision from a School Secretary. May exercise technical guidance to student workers.
EXAMPLES OF DUTIES:
May conduct testing sessions. Register new students, collect and process/scan appropriate information into computer. Set up and maintain student records of all enrolled students; compile and record grades and disseminate information to high school of attendance for concurrently enrolled students. Assist in the pre-registration of students; scan student course requests into computer; process program changes as directed. Maintain and compile attendance records; print weekly scan sheets and scan attendance into computer on a weekly basis; manually enter new students, attendance and corrections/changes of attendance as necessary.
Collect and verify hourly payroll forms. Compile monthly and annual attendance and enrollment reports. Act as receptionist; answer phone calls from staff, students, parents, the general public and other appropriate authorities and assist at the counter; refer inquires as appropriate; respond to requests and provide information from attendance files or other reports as appropriate; based upon District and office policies and procedures. Type a variety of material from rough draft or verbal instruction as necessary. Keep records of all cash transactions and receipts issued. Verify, balance and adjust accounts. Initiate and maintain a variety of complex files and records.
Operate office machines as required including computer terminal and typewriter. Perform related duties as assigned. Maintain regular and prompt attendance in the work place.
MINIMUM QUALIFICATIONS:
Knowledge of:
. Procedures in the maintenance of student records
. Attendance accounting rules, regulations, and procedures
. English usage, grammar, spelling, and punctuation
. Modern office methods, procedures, and equipment
. Record keeping principles and procedures
. Oral and written communication skills
ABILITY TO:
. Analyze situations and adopt effective courses of action
. Provide training and direction to less experienced staff
. Operate and work on a typewriter and computer terminal
. Compile and maintain accurate and complete records and reports
. Perform mathematical calculations with speed and accuracy
. Understand and carry out oral and written instruction
. Communicate effectively, orally and in writing
. Type at a speed of 45 words per minute
. Maintain confidentiality regarding student records
. Establish and maintain effective working relationships with staff, students,
and the general public
. Physical capability sufficient to perform job tasks
. Develop and maintain cooperative working relationships with those
contacted in the course of work
. Carry out oral and written directions; write and speak at a level sufficient to
fulfill the duties to be performed for the position described
EXPERIENCE, TRAINING AND EXPERIENCE:
Any combination of education, training, and/or experience equivalent to completion of the twelfth grade and two years of responsible clerical experience, including at least one year of experience working with students’ registration records, and record keeping involving public contact in a school district.
WORKING CONDITIONS:
Environment:
Indoors work environment.
PHYSICAL DEMANDS:
Employee in this position must have/be able to:
. Enter data into a computer terminal/typewriter and operate standard office
equipment
. Sit for extended periods of time
. See and read a computer screen and printed matter with or without vision
aids
. Hear and understand speech at normal levels and on the telephone, with or
without hearing aids
. Lift and/or carry up to 25 lbs at waist height for short distances
. Bend at the waist
. Reach overhead, above the shoulders and horizontally, grasp, push/pull
Board Adopted: 1/11/05
CSEA Chapter 821
Salary Range: 35
Requirements / Qualifications
EXPERIENCE AND EDUCATION Any combination of education, training, and/or experience equivalent to completion of the twelfth grade and two years of responsible clerical experience, including at least one year of experience working with students’ registration records, and record keeping involving public contact in a school district. Application materials must be received online by Tuesday, July 29, 2014. Interested applicants must submit a letter of interest, a completed classified online application, a current resume and typing certificate 45WPM. Please visit our website at: www.stockton.k12.ca.us.
Satisfactory testing in typing is required by the closing date unless the applicant has an acceptable certificate or score within the last six months. The District will accept typing certificates on file for current employees. It is the employee’s responsibility to make sure that both the typing certificate and WPM required for the position are appropriate. SUSD will not accept Typing Certificates based on a percentage or algorithm formula, eg. 50 wpm with 5% error rate. Typing certificate must be a five-minute test that shows errors, gross and net words per minute. For our scoring purposes on this test, we deduct one WPM for every error. The typing test may be taken from any certified agency meeting the Stockton Unified School District’s scoring criteria. Please note internet typing tests and High School typing tests will not be accepted. Applicant must submit a copy of the typing certificate with other application materials.
Requirements / Qualifications
EXPERIENCE AND EDUCATION Any combination of education, training, and/or experience equivalent to completion of the twelfth grade and two years of responsible clerical experience, including at least one year of experience working with students’ registration records, and record keeping involving public contact in a school district. Application materials must be received online by Tuesday, July 29, 2014. Interested applicants must submit a letter of interest, a completed classified online application, a current resume and typing certificate 45WPM. Please visit our website at: www.stockton.k12.ca.us.
Satisfactory testing in typing is required by the closing date unless the applicant has an acceptable certificate or score within the last six months. The District will accept typing certificates on file for current employees. It is the employee’s responsibility to make sure that both the typing certificate and WPM required for the position are appropriate. SUSD will not accept Typing Certificates based on a percentage or algorithm formula, eg. 50 wpm with 5% error rate. Typing certificate must be a five-minute test that shows errors, gross and net words per minute. For our scoring purposes on this test, we deduct one WPM for every error. The typing test may be taken from any certified agency meeting the Stockton Unified School District’s scoring criteria. Please note internet typing tests and High School typing tests will not be accepted. Applicant must submit a copy of the typing certificate with other application materials.