Account Clerk I (Campus Business Office-SBVC)

Position Type:

Classified

Number of Vacancies:

1

Full-Time/Part-Time:

Full Time

Employment Period:

Classified-12 Month

Summary Description

Under supervision, performs a variety of clerical accounting work in connection with the validation, examination, coding, reconciliation, and recording of fiscal, financial, and statistical records.

This is the entry-level class in the Account Clerk series and is characterized by the performance of tasks of a limited scope involving a practical application of established procedures and policies. Items processed are typically in the same form, require the same kind of examination, and deal with substantially the same types of supporting documents; or items may be varied, but of a less difficult nature. Assignments general include either complex but similar processes with some responsibility for the overall record keeping system or varied and less difficult processes with little or no responsibility for the overall record keeping system. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Positions at this level are not expected to function with the same amount of program knowledge or skill level as positions allocated to the Account Clerk II level and exercise less independent discretion and judgment in matters related to work procedures and methods. In addition, this class is distinguished from the Account Clerk II by the latter’s responsibility for applying and interpreting standards to a record keeping system in which knowledge of regulations governing a specific operating program is required.

Examples of Duties:

1.Performs a variety of clerical accounting duties in support of assigned accounting system, function, or program area including in the areas of accounts receivables, accounts payable, payroll, and assisting in maintaining general and subsidiary ledgers and accounts.
2. Participates in the preparation, maintenance, and verification of a variety of accounting, financial, and statistical records, ledgers, logs, and files; gathers, assembles, tabulates, enters, checks, verifies, balances, records, and files financial data; codes data according to prescribed accounting procedures; resolves discrepancies; maintains various files and records.
3. Assists and responds to questions and requests for information from students, staff, and the general public.
4. Utilizes various computer programs and applications; enters and maintains data; generates reports from a database or in-house system.
5. As assigned, assists in payroll preparation and related record keeping; organizes, verifies, calculates hours, and posts timesheets and work reports to assist other staff with payrolls; processes voluntary deductions payments; assists other staff with running, auditing, and filing reports for monthly payrolls; organizes and maintains warrant registers for payroll office; collects, verifies budget classifications according to chart of accounts, reviews rate of pay, beginning and ending dates with Board approval, and inputs information from employees’ personnel forms into payroll system; works with other staff as necessary on needed corrections or verifications on personnel forms.
6. As assigned, assists in processing accounts payable; reviews and matches purchase orders, purchase order adjustments, invoices, and packing slips for payments; distributes and collects invoices through campuses for timely payment of debts; copies and sends audited batches School Claims; inputs batches, balances, and audits reports for payment; reviews and logs District and campus warrants for distribution; maintains files and information; records warrant information and mails warrants out for payment.
7. As assigned, collects and processes money for assigned areas including monies from various offices for bank deposit; verifies and prepares cash and check deposits with appropriate deposit slips and documentation for various bank accounts.
8. Performs a variety of general office support tasks in support of assigned operations; answers phones; receives and processes mail; assists and backs-up other staff and functions; copies and distributes documents; operates a variety of office equipment; troubleshoots and maintains office equipment.
9. Performs related duties as required.

Minimum Requirements

Education/Training:
Equivalent to the completion of the twelfth grade supplemented by specialized training in accounting, bookkeeping, or a related field; some college level course work is desirable.

Experience:
One year of clerical experience that includes experience in the maintenance and posting of accounting, financial, and/or statistical records.

Desired Qualifications

Knowledge of:
Clerical accounting principles and practices used in financial record keeping and reporting.
Principles and practices used in establishing and maintaining files and information retrieval systems.
Methods and techniques of coding, verifying, balancing, and reconciling accounting records.
Basic principles and practices of fiscal, statistical, and administrative record keeping.
Mathematical principles.
English usage, spelling, grammar, and punctuation.
Methods and techniques of effective customer service.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, statistical databases, and automated accounting systems.
Basic governmental accounting principles and procedures is desirable.

Ability to:
Perform a variety of clerical accounting duties in support of assigned accounting system, function, or program area.
Perform a variety of routine accounting, fiscal, and statistical record keeping duties including to maintain a variety of records and files.
Perform mathematical calculations quickly and accurately including to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.
Learn to review financial records, reports, and related documents, identify discrepancies, and resolve problems related to assigned area of responsibility.
Learn District accounting system requirements and procedures.
Learn operations, services, and activities of assigned accounting system, function, or program area.
Learn pertinent federal, state, and local laws, codes, and regulations.
Exercise tact and judgment in responding to inquiries and resolving complaints and problems.
Type and enter data at a speed necessary for successful job performance.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Working Hours:

Monday-Thursday: 8am-5pm; Friday: 8am-4:30pm

Salary and Benefits:

$2,491 to 3,027 per month plus family medical, dental, vision coverage, and employee life insurance (employee contribution dependent upon plan selected). PERS Retirement (employee contributes 6% or 7% depending on current membership status). CSEA union dues are 1.5% up to a maximum of $36.75.

Posting Date: 06/26/2014

Closing Date: 07/16/2014

Special Instructions to Applicants:

To be considered a qualified applicant, interested persons must submit ALL of the following documents:

1. Completed San Bernardino Community College District online Application. (Do not state “see resume” on the application form). Determination of applicants meeting minimum requirements will be based upon information provided in the SBCCD application. Resumes will be reviewed only after information satisfying minimum requirements have been listed in the SBCCD application.
Paper applications will not be accepted. Incomplete applications will not be accepted.

2. A resume summarizing your educational and professional experience.

3. A cover letter explaining how your experience and background demonstrate that you meet the minimum requirements for the position stated in the posting.

4. Unofficial Transcripts/Documentation that show you meet the minimum educational requirement(s) for the position: Equivalent to the completion of the twelfth grade supplemented by specialized training in accounting, bookkeeping, or a related field. Please submit a copy of a high school diploma, GED certificate, high school transcripts showing diploma award date, or transcripts from a college or university. Transcripts must be from a US accredited institution. Transcripts from outside the US must include an official evaluation for equivalency.

All interested parties must apply through the website to be a considered qualified applicant.

Applications that do not include all of these documents will be deemed incomplete and will not be considered.

Testing will be required for this position.

Qualified candidates will be contacted via email to the email address provided in their application.

As per the Clery Act of 1998, the campus security report can be found at:
http://www.sbccd.org/District_Police_Department/Clery_Act

Posting Number: 2013P00188M

For more information and to apply, visit: http://apptrkr.com/488563

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