OFFICE SPECIALIST SCHOOL at Palm Springs Unified School District

Application Deadline

4/8/2014 3:30 PM Pacific

Date Posted
4/1/2014
Contact
Olivia Castellanos
760-883-2715
Number of Openings
1

Add'l Salary Info

$2,599 - $3,160 Monthly Salary
Length of Work Year
8 Hours, 10.25 Months
Employment Type
Full Time

Location:

Raymond Cree Middle School

Position Number:

2-182-029

EXAM DATE::

To be determined. Candidates meeting the minimum qualifications as listed in the job description will be invited to the written exam via an e-mail invitation.

About the Employer

Welcome and thank you for your interest in the Palm Springs Unified School District. Lifelong Learning Starts Here! The Palm Springs Unified School District has sixteen elementary schools, five middle schools, four comprehensive high schools, one continuation high school, alternative education programs, one independent study program, and several headstart/state preschools. In striving to meet the needs of a diverse student body, the District provides a wide array of programs, including special education, instruction for English Learners, Career Technical Education (CTE), athletics, advanced placement, Title I, GATE, and many other services. It is our Mission that all members of Palm Springs Unified School District are united in our commitment to equity. We are committed to cultivating and preserving a culture of inclusion and connectedness. With a diverse team of employees, we are able to grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and District’s achievement as well. In recruiting for our District, we welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs. We create deep, meaningful learning opportunities, build professionalism, and engage parents and community, to ensure success for all students. All students graduate with the skills, capacities and confidence needed to succeed in a rapidly changing world. Palm Springs Unified School District Believes in Student Success: We foster - A growth mindset - Emotionally safe and inspiring learning environments - An every-student, every-day mentality - Highly engaging learning opportunities - Instruction that is tailored to student needs - Learning that propels students towards meeting their full potential Join our PSUSD Team!

Job Description / Essential Elements:    Print   
JOB DESCRIPTION Palm Springs Unified School District A.R. # 4320.25 OFFICE SPECIALIST - SCHOOL PURPOSE STATEMENT The Office Specialist - School provides a wide variety of clerical support to assigned personnel; communicates information to staff and the public; provides complete and accurate records; and provides information and/or direction as may be requested. FUNCTIONS • Prepares a variety of documents and materials (e.g. notes, standardized correspondence, calendars, meal counts, attendance reports, cumulative student folders, etc.) and communicates information to school and district personnel, the public, state officials, etc. • Maintains a variety of records and/or files (e.g. lunch accounts, rosters, daily attendance, periodic reports, attendance reports, student cumulative folders, test scores, etc.). • Processes documents, forms, reports and materials (e.g. reports, cash payments, requisitions, fees, mail, applications, etc.) and disseminates information as appropriate. • Responds to inquiries of staff, the public, parents and/or students. • Maintains inventory of office supplies. • Monitors students referred for illness or disciplinary action. • Collects payments and/or fees. • Orients substitutes. • Performs record keeping and general clerical functions (e.g. proofreading, filing, copying, faxing, etc.). • Distributes a variety of items within school site (e.g. sorts mail/packages, mail, supplies, messages, paper work/reports, cumulative records; admission slips, etc.). • Greets visitors (e.g. public, parents, students, substitutes, vendors, etc.) and directs them to appropriate personnel in accordance with District policies regarding building security. • Assists other personnel as may be required. • Performs related duties as assigned. JOB REQUIREMENTS: MINIMUM QUALIFICATIONS Any combination of experience and training which would indicate possession of the knowledge, skills, and abilities listed above. An example of an acceptable combination is: Equivalent to graduation from high school and three years of responsible office experience, preferably including stenographic or secretarial responsibilities. SKILLS to answer telephones and greet the public courteously; provide excellent customer service and promote a positive work environment; operate a variety of office equipment including a computer and applicable software; prioritize numerous tasks and complete them under various time constraints; perform clerical duties such as filing, word processing, duplicating and maintaining routine records with accuracy. KNOWLEDGE of the operation of office machines including computer equipment and specified software; modern office practices and procedures, alpha and numeric filing systems; basic record-keeping techniques; basic financial record-keeping techniques; correct spelling, grammar, and punctuation. ABILITY to type at a speed of 45 words per minute from clear copy; perform clerical duties to relieve supervisor of routine detail; answer phones and greet the public courteously; problem solve, organize, and communicate with others; provide excellent customer service and promote a positive work environment; learn and interpret rules, regulations, and instructions; understand and work within scope of authority; handle multiple projects with deadlines in an accurate manner; maintain confidentiality and use discretion; follow oral and written directions; set priorities; establish and maintain effective working relationships; work as part of a team; understand and be sensitive to the diverse academic, socioeconomic, cultural, and ethnic backgrounds of vendors, district personnel and administrators; maintain consistent, punctual and regular attendance. WORKING ENVIRONMENT/PHYSICAL DEMANDS The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 60% sitting, 10% walking, and 30% standing. This job is performed in a generally clean and healthy environment. Education High School diploma or equivalent. Required Testing Certificates Job-Related Proficiency Examination Valid Driver’s License and Evidence of Insurability (desired) Typing certificate providing proof of ability to type 45 WPM Continuing Education/Training Clearances None Specified Criminal Justice Fingerprint/Background Clearance TB Clearance EVALUATION Performance of this job will be evaluated in accordance with provisions of the Collective Bargaining Agreement between California Teamsters Public, Professional & Medical Employees Union, Local 911 General Employees Unit and Palm Springs Unified School District. FLSA Status Bargaining Unit Salary Range BOE Approval Date Non Exempt Teams 2 24 11/27/07

Requirements / Qualifications

Requirements / Qualifications

A five minute Typing Certificate validating ability to type a minimum of 45wpm. Typing test available 7:30am-3:30pm M-F at 980 East Tahquitz Canyon Way, Suite 105, Palm Springs. Please call (760) 416-6085 for an appointment. *Typing Certificate must be submitted prior to application deadline and no on-line typing certificates will be accepted*


      A five minute Typing Certificate validating ability to type a minimum of 45wpm. Typing test available 7:30am-3:30pm M-F at 980 East Tahquitz Canyon Way, Suite 105, Palm Springs. Please call (760) 416-6085 for an appointment. *Typing Certificate must be submitted prior to application deadline and no on-line typing certificates will be accepted*

          Comments and Other Information

          JOB REQUIREMENTS: MINIMUM QUALIFICATIONS: The ability to type 45 wpm. Equivalent to graduation from high school and three years of responsible office experience, preferably including stenographic or secretarial responsibilities. SUMMARY: The Office Specialist - School provides a wide variety of clerical support to assigned personnel; communicates information to staff and the public; provides complete and accurate records; and provides information and/or direction as may be requested. PLEASE NOTE: This recruitment will serve to fill current vacancy at Raymond Cree Middle School and to establish eligibility pool for future vacancies.

          Comments and Other Information


          JOB REQUIREMENTS: MINIMUM QUALIFICATIONS: The ability to type 45 wpm. Equivalent to graduation from high school and three years of responsible office experience, preferably including stenographic or secretarial responsibilities. SUMMARY: The Office Specialist - School provides a wide variety of clerical support to assigned personnel; communicates information to staff and the public; provides complete and accurate records; and provides information and/or direction as may be requested. PLEASE NOTE: This recruitment will serve to fill current vacancy at Raymond Cree Middle School and to establish eligibility pool for future vacancies.