ADMINISTRATIVE ASSISTANT

Since 2001, Eleanor Roosevelt Community Learning Center (ERCLC) has been dedicated to supporting and empowering parents and students to take an active role in designing and implementing an education program that ignites a passion for learning and stimulates the intellectual, emotional and physical health of the child. 

The administrative assistant is the first point of contact that parents have with ERCLC. The school relies upon this position for accurate and timely data entry, information tracking, and website updating. The ideal administrative assistant will have excellent communication skills, be highly organized, and detail oriented. Outgoing personality, self-management, critical thinking and problem solving skills are required.

Compensation consists of hourly pay, health benefits and optional 403(b) benefits. This classified full-time position is scheduled to work 40 hours per week, 215 days per year.  The starting pay rate is $20.43 - $22.32 per hour.

Duties:

 Administrative Assistant

• Answers phone and directs calls
• Files paperwork as needed, including emergency contact forms, correspondence, etc.
• Checks student files for accuracy and completeness
• Maintains enrollment waiting list and prepares enrollment folders
• Prepares parent handbooks
• Assists parents and teachers with supplies, forms
• Prepares general correspondence, as needed
• Attends monthly Board meetings and records the minutes of the meeting
• Prepares Board Minutes, handouts, and sets up room for monthly Board meetings
• Performs other duties as needed or directed by the administration

Data Management

• Processes incoming students
• Maintains Student Information System (SIS):  Including grades, transcripts, attendance, student information
• Creates and maintains cumulative files for all students, including immunization records
• Processes requests for student cumulative files
• Maintains CALPADS and State data systems
• Assists with test coordination

 Website Maintenance:

• Updates postings on the school website
• Responds to website inquiries

 Qualifications:  High school diploma, typing and computer skills, excellent organizational skills and attention to detail.

 Physical Requirements: Ability to sit for 6-8 hours per day and lift up to 25 pounds occasionally.

 Reports to:  Director/Superintendent

Eleanor Roosevelt Community Learning Center (ERCLC) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ERCLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ERCLC expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of ERCLC’s employees to perform their expected job duties is absolutely not tolerated.