Job Description / Essential Elements:
CLERK TYPIST II POSITION
QUALIFICATIONS: 1. Equivalent to graduation from high school, including or supplemented by courses in typing and office practices.
2. Three years of increasingly responsible office and clerical experience, preferably including experience in school or instructional activities.
3. Knowledge of:
∙ Modern office methods and procedures including the preparation of business correspondence.
∙ Filing and standard office equipment operation; computer software for attendance reporting and word processing such as WordPerfect.
∙ Correct English usage, spelling, grammar, and punctuation.
∙ Receptionist and telephone communications techniques in providing information to the public.
∙ Basic arithmetic concepts.
4. Ability to:
• Lift up to 15 lbs.
• Type at a rate of not less than 45 words per minute from a clear, legible copy.
REPORTS TO: Assistant Superintendent, Educational Services
JOB GOAL: Under general supervision, to perform a wide variety of responsible clerical work in a school office or district office, to handle a volume of student, teacher, intra-district, and public contacts related to assigned activities; learns and applies technical or specialized procedures; to perform with only occasional instruction or assistance; and to perform other duties and responsibilities as required.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
1. Perform general clerical work involving some independent judgment, accuracy and speed.
2. Work independently with confidential records and materials.
3. Learn and interpret rules, regulations, and instructions and carry out oral and written directions.
4. Operate word processing equipment.
5. Experience with student accountability systems is desirable.
6. Establish and maintain effective working relationships with those contacted in the course of work.
7. May be responsible for specialized functions such as student attendance/enrollment activities.
8. May maintain daily attendance records and monthly reports.
9. Perform a wide variety of clerical work including tasks such as standard and statistical typing, checking, proofreading, filing, distributing copies, posting to cards and logs, reporting information on records, and compiling information for reports and summaries.
10. May independently maintain records for specialized programs.
11. Prepare a wide variety of reports and summaries requiring independent judgement.
12. Type confidential and technical reports.
13. Answer telephones and handle public inquiries.
14. Maintain a variety of files and records, personally collecting the required information; type rough and final copy materials from a dictaphone and/or written rough drafts.
15. Operate office equipment including adding machine, typewriter, computer and copy machines.
16. May compose simple or routine letters independently.
17. Receive, sort and distribute mail.
18. Schedule meetings.
19. May be involved in maintaining permanent records of students.
20. May be involved in maintaining some financial records and preparing deposits.
21. May type requisitions, receive, shelve and distribute supplies and materials.
This list of essential functions and responsibilities is not exhaustive and may be supplemented as necessary.