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Secretary (Confidential), Superintendent's Office, Vacancy #14-97

Yolo County Office Of Education Logo
11/7/2013
Bebe Reveles
530-668-3780
1
12 months, 8hrs per day, M-F, 8:00am - 5:00pm
Full Time
11/25/2013 9:00 AM Pacific
$14.49 - $17.65 (step 1-5)
Date Posted:
11/7/2013
Application Deadline:
11/25/2013 9:00 AM Pacific
Employment Type:
Full Time
Length of Work Year:
12 months, 8hrs per day, M-F, 8:00am - 5:00pm
Salary:
$14.49 - $17.65 (step 1-5)
Number Openings: (At time of posting)
1
Contact: Bebe Reveles Email: bebe.reveles@ycoe.org Phone: 530-668-3780
Job Description / Essential Elements: Print   

CLASS TITLE: SECRETARY (CONFIDENTIAL)

BASIC FUNCTION:

 

 

REPRESENTATIVE DUTIES:

ESSENTIAL DUTIES:

Perform secretarial and clerical work related to the assigned function or program, or the Board as

assigned by the position; assist the supervisor or Board by performing routine tasks and coordinating

and participating in clerical support activities; organize and coordinate office activities and

communications.

Perform a variety of clerical support duties including staff attendance accounting, processing

workers’ compensation claims and TB monitoring as assigned by position.

Maintain confidentiality of sensitive information including collective bargaining agreements,

union negotiations and other confidential information; attend negotiation sessions and take and

distribute minutes.

Organize and coordinate office workflow to assure the proper and timely completion of work;

monitor and adjust assignment to assure work is completed in accordance to established standards

and procedures.

Greet visitors and answer telephones; provide information or redirect visitors and callers to

appropriate personnel; provide detailed information and answer questions regarding office policies,

activities, meetings and agendas, and schedules.

Organize and establish filing and record-keeping system; sort and route mail and correspondence for

supervisor’s personal reply or signature; screen and forward mail to the appropriate personnel.

Assist in preparing and maintaining budget and other financial records for assigned programs and

functions; requisition office supplies and materials to assure adequate inventory levels; record

expenditures for equipment, supplies and maintenance; arrange for payments, purchase orders and

other expenditure documents; make budget adjustments as necessary.

Assure timely communications between department and County Office employees and County, State

and federal agencies; make telephone calls to receive and transmit information; type memos,

bulletins, letters and notices.

Compile information, assemble agenda items and produce Board packets as assigned; produce and

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Policies, objectives and terminology of assigned program or functional area.

Operation of computer equipment and assigned software.

Modern office practices, procedures and equipment.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Financial and statistical record-keeping techniques.

Basic budget monitoring and control methods.

Oral and written communications skills.

Interpersonal skills using tact, patience and courtesy.

 

Telephone techniques and etique

 Perform responsible secretarial and clerical work related to assigned functions and programs.

fax pre- and post-Board of Education Meeting press release; attend Board of Education meetings

and take minutes.

Compose, prepare and distribute correspondence, handouts, meeting agendas and other materials

independently or from oral instructions; prepare and maintain a variety of records, flyers, lists and

other materials; file materials according to established procedures; type a variety of materials

including inter-office communications, requisitions, forms, letters, special project reports, and other

materials as directed.

Schedule, arrange and confirm appointments and meetings and maintain the administrator's

calendar; arrange travel reservations and accommodations for the Superintendent and Board of

Trustees; facilitate and coordinate various events for assigned programs; schedule workshops,

reserve conference rooms and arrange for refreshments for various meetings as assigned.

Develop, update and maintain systems for organization of assigned office.

Attend a variety of meetings as required; prepare and send out notices of meetings; prepare agendas,

minutes and packets; collect and compile information for meetings, projects and workshops;

distribute minutes.

Operate a computer, assigned software and other standard office equipment as assigned.

OTHER DUTIES:

Compile reports from a variety of sources; assist in organizing materials for special projects;

 

 

 

 

 

 

Requirements for Applying

Please also supply with completed application: Cover letter, resume and 3 current letters of recommendation. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two years of increasingly responsible secretarial or clerical experience. DESIRED EXPERIENCE: Previous School District or County Office of Education Candidate must possess strong attention to detail; organizational skills, ability to multi-task; experience demonstrating positive communication skills in interacting with public; use high level of discretion.

KNOWLEDGE OF: Operation of computer equipment and assigned software. Advanced MS Word Skills; Correct English usage, grammar, spelling, punctuation and vocabulary. Financial and statistical record-keeping techniques. Basic budget monitoring and control methods.

      Requirements for Applying

      Please also supply with completed application: Cover letter, resume and 3 current letters of recommendation. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and two years of increasingly responsible secretarial or clerical experience. DESIRED EXPERIENCE: Previous School District or County Office of Education Candidate must possess strong attention to detail; organizational skills, ability to multi-task; experience demonstrating positive communication skills in interacting with public; use high level of discretion.

      KNOWLEDGE OF: Operation of computer equipment and assigned software. Advanced MS Word Skills; Correct English usage, grammar, spelling, punctuation and vocabulary. Financial and statistical record-keeping techniques. Basic budget monitoring and control methods.

          Position is located at the Yolo County Office of Education-Superintendent's Office, Woodland, CA. Start date is ASAP.

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          Yolo County Office Of Education



          Application Deadline: 11/25/2013 9:00 AM Pacific

          Position is located at the Yolo County Office of Education-Superintendent's Office, Woodland, CA. Start date is ASAP.

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