CLASS TITLE: SECRETARY (CONFIDENTIAL)
Perform secretarial and clerical work related to the assigned function or program, or the Board as
assigned by the position; assist the supervisor or Board by performing routine tasks and coordinating
and participating in clerical support activities; organize and coordinate office activities and
Perform a variety of clerical support duties including staff attendance accounting, processing
workers’ compensation claims and TB monitoring as assigned by position.
Maintain confidentiality of sensitive information including collective bargaining agreements,
union negotiations and other confidential information; attend negotiation sessions and take and
Organize and coordinate office workflow to assure the proper and timely completion of work;
monitor and adjust assignment to assure work is completed in accordance to established standards
Greet visitors and answer telephones; provide information or redirect visitors and callers to
appropriate personnel; provide detailed information and answer questions regarding office policies,
activities, meetings and agendas, and schedules.
Organize and establish filing and record-keeping system; sort and route mail and correspondence for
supervisor’s personal reply or signature; screen and forward mail to the appropriate personnel.
Assist in preparing and maintaining budget and other financial records for assigned programs and
functions; requisition office supplies and materials to assure adequate inventory levels; record
expenditures for equipment, supplies and maintenance; arrange for payments, purchase orders and
other expenditure documents; make budget adjustments as necessary.
Assure timely communications between department and County Office employees and County, State
and federal agencies; make telephone calls to receive and transmit information; type memos,
bulletins, letters and notices.
Compile information, assemble agenda items and produce Board packets as assigned; produce and
KNOWLEDGE AND ABILITIES:
Policies, objectives and terminology of assigned program or functional area.
Operation of computer equipment and assigned software.
Modern office practices, procedures and equipment.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Financial and statistical record-keeping techniques.
Basic budget monitoring and control methods.
Oral and written communications skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etique
Perform responsible secretarial and clerical work related to assigned functions and programs.
fax pre- and post-Board of Education Meeting press release; attend Board of Education meetings
and take minutes.
Compose, prepare and distribute correspondence, handouts, meeting agendas and other materials
independently or from oral instructions; prepare and maintain a variety of records, flyers, lists and
other materials; file materials according to established procedures; type a variety of materials
including inter-office communications, requisitions, forms, letters, special project reports, and other
materials as directed.
Schedule, arrange and confirm appointments and meetings and maintain the administrator's
calendar; arrange travel reservations and accommodations for the Superintendent and Board of
Trustees; facilitate and coordinate various events for assigned programs; schedule workshops,
reserve conference rooms and arrange for refreshments for various meetings as assigned.
Develop, update and maintain systems for organization of assigned office.
Attend a variety of meetings as required; prepare and send out notices of meetings; prepare agendas,
minutes and packets; collect and compile information for meetings, projects and workshops;
Operate a computer, assigned software and other standard office equipment as assigned.
Compile reports from a variety of sources; assist in organizing materials for special projects;