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Office Assistant I

Cajon Valley Union School District Logo
10/28/2013
Personnel Services
diazm@cajonvalley.net
(619) 588-3047
1
Varies depending on site
Part Time
11/11/2013 4:00 PM Pacific
Range 11; $12.73/hr to $15.51/hr
Date Posted:
10/28/2013
Application Deadline:
11/11/2013 4:00 PM Pacific
Employment Type:
Part Time
Length of Work Year:
Varies depending on site
Salary:
Range 11; $12.73/hr to $15.51/hr
Number Openings: (At time of posting)
1
Contact: Personnel Services Email: diazm@cajonvalley.net Phone: (619) 588-3047
Job Description / Essential Elements: Print   

BASIC FUNCTION:

 

Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned school office, department or program; answer phones and greet and assist students, parents, staff and visitors.

 

DISTINGUISHING CHARACTERISTICS:

 

The Office Assistant I classification is the entry-level classification in the Office Assistant series and provides an opportunity to learn the terminology, processes and operations of an assigned office.  Incumbents provide general and varied clerical support to an office and typically work under immediate supervision and usually support other higher level clerical or secretarial staff.  The Office Assistant II classification provides diversified clerical support to an office, requiring an understanding of a process or functional area. 

 

REPRESENTATIVE DUTIES:

 

ESSENTIAL DUTIES:

Perform a variety of general clerical duties in support of an assigned office, department or program; operate a computer to enter data or type routine information on a variety of written materials such as forms, notices, bulletins, letters or lists from straight copy or rough draft.

 

Serve as school or office receptionist, answering phones, take and relay messages as appropriate; waiting on counter to assist students with absence slips, notes and other related issues; and staff; provide routine information and assistance to staff; duplicate, collate, and distribute materials and information.

 

Assist with student registration and enrollment activities as assigned; input student information into computer system; follow up on missing forms or information with students and parents; distribute and file forms in cums.

 

File alphabetically, chronologically, and numerically; maintain files and records such as cum folders, and perform attendance accounting as assigned.

 

Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software.

 

Open and distribute mail and other materials; operate a variety office equipment such as typewriter, copier, computer terminal and/or microcomputer and related software

 

Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.

 

Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.

 

Assist in monitoring inventory levels of office supplies; assist with ordering, receiving and maintaining inventory of office supplies; record money bags for bank deposits as assigned.

 

Assist in health office; log injury or illness according to established procedures; administer first aid/CPR and dispense medication as prescribed by a physician as assigned; provide specialized services including toileting, changing soiled clothing, during the absence of other trained staff as assigned.

 

OTHER DUTIES:

Attend student council meetings and type minutes as assigned.

 

Perform related duties as assigned.

 

KNOWLEDGE AND ABILITIES:

 

KNOWLEDGE OF:

Modern office practices, procedures and equipment, including typewriter, computer terminal and/or microcomputer, and calculator.

Telephone techniques and etiquette.

Basic record-keeping and filing techniques.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Operation of a computer and assigned software.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

 

ABILITY TO:

Perform a variety of general clerical duties in support of an assigned office or program.

Perform clerical dues such as filing, duplicating, and typing;

Input data at a corrected speed of 25 wpm.

Answer telephones and greet the public courteously.

File alphabetically, numerically, chronologically, and categorically.

Operate office equipment such as typewriters, computer terminals and/or microcomputers and related software, copiers, calculators and other office equipment.

Learn, apply, and explain a variety of rules, regulations, and department and District policies.

Understand and follow oral and written instructions.

Be trained in basic and emergency first aid, CPR and follow physician directions regarding medication.

Complete work with many interruptions.

Receive, sort and distribute mail.

Communicate effectively both orally and in writing.

Establish and maintain effective and cooperative working relationships with others.

 

 

 

 


EDUCATION AND EXPERIENCE:

 

Any combination equivalent to:  graduation from high school or equivalent and one year of general office clerical experience involving public contact in a large organization.

 

LICENSES AND OTHER REQUIREMENTS:

 

Possession of a current certificate in cardiopulmonary resuscitation (CPR)  issued by American Red Cross or American Heart Association, and a certified Multimedia First Aid Card is required. Maintain up-to-date certificates in first aid and CPR.

 

WORKING CONDITIONS:

 

ENVIRONMENT:

Office environment.

Constant interruptions.

 

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Hearing and speaking to exchange information in person and on the telephone.

Sitting or standing for extended periods of time.

Seeing to read a variety of materials.

Bending at the waist, kneeling or crouching to file materials.

Requirements for Applying

Interested applicants must complete the online District application and submit it along with the following documents by the deadline; *CPR and First Aide certificates (infant, child and adult)- NO ONLINE CERTIFICATES ACCEPTED. *Typing/keyboarding certificate of 25 wpm -NO ONLINE CERTIFICATES ACCEPTED.

NOTE TO DISTRICT EMPLOYEES: District employees not presently in a classification requiring typing, must submit an original typing/keyboarding certificate for a corrected speed of 25 wpm issued under International Typing Contest Rules within the past 12 months. District employees presently in a classification requiring a typing certificate AND the certificate is for more than 25 wpm, a new certificate is not required. ALL CANDIDATES (including substitutes) MUST SUBMIT AN ORIGINAL TYPING/KEYBOARDING CERTIFICATE ISSUED UNDER INTERNATIONAL TYPING CONTEST RULES WITHIN THE PAST 12 MONTHS FOR THE CORRECTED SPEED STATED ABOVE NO LATER THAN THE FILING DEADLINE.

      Requirements for Applying

      Interested applicants must complete the online District application and submit it along with the following documents by the deadline; *CPR and First Aide certificates (infant, child and adult)- NO ONLINE CERTIFICATES ACCEPTED. *Typing/keyboarding certificate of 25 wpm -NO ONLINE CERTIFICATES ACCEPTED.

      NOTE TO DISTRICT EMPLOYEES: District employees not presently in a classification requiring typing, must submit an original typing/keyboarding certificate for a corrected speed of 25 wpm issued under International Typing Contest Rules within the past 12 months. District employees presently in a classification requiring a typing certificate AND the certificate is for more than 25 wpm, a new certificate is not required. ALL CANDIDATES (including substitutes) MUST SUBMIT AN ORIGINAL TYPING/KEYBOARDING CERTIFICATE ISSUED UNDER INTERNATIONAL TYPING CONTEST RULES WITHIN THE PAST 12 MONTHS FOR THE CORRECTED SPEED STATED ABOVE NO LATER THAN THE FILING DEADLINE.

          Required documents may be attached to the online application or faxed to Personnel Services at 619-588-3663 on or before the closing deadline. Cajon Valley Union School District offers excellent benefits including medical, dental, and life insurance as well as generous vacation, holiday and sick leave pay. This recruitment is to establish an eligibility list that will be used to fill current and future vacancies up to one year. Cajon Valley Union School District Board Policy 4030 prohibits unlawful discrimination and/or harassment of District employees and job applicants. Complaints regarding discrimination in employment should be addressed to the Coordinator for Nondiscrimination in Employment.

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          Cajon Valley Union School District



          Application Deadline: 11/11/2013 4:00 PM Pacific

          Required documents may be attached to the online application or faxed to Personnel Services at 619-588-3663 on or before the closing deadline. Cajon Valley Union School District offers excellent benefits including medical, dental, and life insurance as well as generous vacation, holiday and sick leave pay. This recruitment is to establish an eligibility list that will be used to fill current and future vacancies up to one year. Cajon Valley Union School District Board Policy 4030 prohibits unlawful discrimination and/or harassment of District employees and job applicants. Complaints regarding discrimination in employment should be addressed to the Coordinator for Nondiscrimination in Employment.

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