Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned school office, department or program; answer phones and greet and assist students, parents, staff and visitors.
The Office Assistant I classification is the entry-level classification in the Office Assistant series and provides an opportunity to learn the terminology, processes and operations of an assigned office. Incumbents provide general and varied clerical support to an office and typically work under immediate supervision and usually support other higher level clerical or secretarial staff. The Office Assistant II classification provides diversified clerical support to an office, requiring an understanding of a process or functional area.
Perform a variety of general clerical duties in support of an assigned office, department or program; operate a computer to enter data or type routine information on a variety of written materials such as forms, notices, bulletins, letters or lists from straight copy or rough draft.
Serve as school or office receptionist, answering phones, take and relay messages as appropriate; waiting on counter to assist students with absence slips, notes and other related issues; and staff; provide routine information and assistance to staff; duplicate, collate, and distribute materials and information.
Assist with student registration and enrollment activities as assigned; input student information into computer system; follow up on missing forms or information with students and parents; distribute and file forms in cums.
File alphabetically, chronologically, and numerically; maintain files and records such as cum folders, and perform attendance accounting as assigned.
Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software.
Open and distribute mail and other materials; operate a variety office equipment such as typewriter, copier, computer terminal and/or microcomputer and related software
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Communicate with personnel and outside agencies to exchange information and resolve issues or concerns.
Assist in monitoring inventory levels of office supplies; assist with ordering, receiving and maintaining inventory of office supplies; record money bags for bank deposits as assigned.
Assist in health office; log injury or illness according to established procedures; administer first aid/CPR and dispense medication as prescribed by a physician as assigned; provide specialized services including toileting, changing soiled clothing, during the absence of other trained staff as assigned.
Attend student council meetings and type minutes as assigned.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
Modern office practices, procedures and equipment, including typewriter, computer terminal and/or microcomputer, and calculator.
Telephone techniques and etiquette.
Basic record-keeping and filing techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Perform a variety of general clerical duties in support of an assigned office or program.
Perform clerical dues such as filing, duplicating, and typing;
Input data at a corrected speed of 25 wpm.
Answer telephones and greet the public courteously.
File alphabetically, numerically, chronologically, and categorically.
Operate office equipment such as typewriters, computer terminals and/or microcomputers and related software, copiers, calculators and other office equipment.
Learn, apply, and explain a variety of rules, regulations, and department and District policies.
Understand and follow oral and written instructions.
Be trained in basic and emergency first aid, CPR and follow physician directions regarding medication.
Complete work with many interruptions.
Receive, sort and distribute mail.
Communicate effectively both orally and in writing.
Establish and maintain effective and cooperative working relationships with others.