Under the supervision of the assigned supervisor, to perform a variety of clerical and accounting work in support of an accounting function; process and enter accounting information; and perform other related duties as assigned.
The Accounting Assistant I is an entry-level class, which performs clerical and accounting work in support of an accounting function. Incumbents may perform receptionist, typing, data entry and basic accounting work typically under the direction of other accounting personnel. The Accounting Assistant I is responsible for assigned accounts within an accounting function or department, such as Bookstore, Admissions and Records and Community Service.
EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
a. Gather, assemble, tabulate, check, audit, post, input, and file financial and statistical related data.
b. Assist in establishing and maintaining accounts, journals, ledgers, registers and logs in accordance with generally accepted accounting principles and practices.
c. Enter financial data into appropriate accounting and computer systems.
d. Maintain simple accounts, posting entries from supporting documents and records, including verifications of invoices with supporting documents.
e. Maintain and retrieve files and records.
f. Match fiscal data from various sources in accordance with prescribed methods including invoices, purchase orders and receiving records.
g. Perform a variety of general clerical duties - answer telephone; prepare reports; type routine correspondence; greet the public; respond to questions and provide accurate information; maintain and file documents; open and distribute department mail; prepare labels and mailings; screen and refer visitors and callers to proper personnel.
h. Use a computer and related software for data entry, word processing, reporting, and messaging.
i. Receive and process payments; disburse checks according to prescribed procedures.
j. Communicate effectively in person, electronically or by telephone providing information as requested.
k. Distribute forms and checks, receive payments and respond to a variety of inquiries and requests regarding functions in assigned department.
l. Maintain stock of office supplies; place supply orders as necessary.
m. Perform other related job duties as assigned.
1. Basic accounting and bookkeeping.
2. Operations, services and activities of the assigned area.
3. Modern office practices, procedures and equipment, including use of computers and applicable software for word processing, spreadsheet, data base applications, and accounting functions.
4. Record-keeping techniques.
5. Technical aspects of field of specialty.
6. Customer service practices and procedures, including telephone etiquette.
7. Learn and apply District operations, policies, and objectives.
8. Perform a variety of arithmetic calculations.
9. Accurately count, record, maintain and balance assigned transactions and financial data.
10. Add, subtract, multiply and divide quickly and accurately.
11. Type at an acceptable rate of speed.
12. Operate standard office equipment including calculator.
13. Operate a computer including applicable software.
14. Work cooperatively with others.
15. Understand and follow oral and written directions.
16. Meet schedules and time lines.
17. Maintain records and prepare simple reports.
18. Communicate effectively both orally and in writing.
Education and Experience:
19. At least one year of clerical accounting or bookkeeping experience.
20. Or, any combination of education an experience that would provide the required equivalent qualifications.
CONDITIONS OF EMPLOYMENT: This is a full time, 12 month per year position. The normal hours of work are to be arranged between 8:00 a.m. and 5:00 p.m., Monday through Friday with Saturday and Sunday rotations. The effective date of employment will be arranged with the supervisor.
PAY PHILOSOPHY: Starting salaries for support staff positions begin at Step-1 of the salary range. Employees hired prior to April 1 of each year will move to the next step on the upcoming July 1. Employees hired on or after April 1 of each year will move to the next step the following July 1. All movement on the salary schedule will occur July 1 of each year for all classified employees.
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.
All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.
Application Requirements: To be considered for employment you must submit a complete application packet. A complete application packet includes:
1. A complete Classified/Management Employment Application.
2. A current resume.
3. A cover letter highlighting your qualifications for the desired position.
4. Answers to Supplemental Questions.
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community (reference Board Policy 050-1-1). Please note: Possession of the minimum qualifications does not ensure an interview.
Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate the job you are applying to and your name.
Disability Accommodations: If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4713.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
• The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• A detailed list of physical demands and work environment is on file and will be provided upon request.
Coast Community College District is an Equal Opportunity Employer