THE POSITION: Under the general supervision of the Executive Director - Internal Business Services, coordinates, develops, implements, administers, and supervises procurement processes; maintains records of contracts; supervises accounts payable and accounts receivable functions.
TYPICAL DUTIES: Works with staff in determining the most economical price appropriate method of acquiring products and services. Reviews purchase requisitions for accurate data, appropriate documentation and authorization. Prepares and reviews product specifications as required by the requisition. Determines the priority of purchase requisitions and ensures timely delivery of the products. Determines the priority of recording ACOE invoices and the follow-up on collection of accounts receivable. Develops Requests for Proposal (RFPs) and monitors timelines; obtains bids/quotes and performs formal bid procedures in compliance with legal requirements. Researches vendors, obtains and evaluates formal and informal quotations; reviews contracts using the ACOE Guidelines and Forms and make recommendations. Coordinates approval of bids and contracts with the Executive Director-Internal Business Services. Maintains central files of purchasing records, contracts, memorandum of understanding and other agreements for services and goods that ACOE provides and receives. Ensures that all funds are deposited on time. Reviews appropriateness of documents required for invoices of timely payment of ACOE bills. Develops training materials and provides training to all levels of staff on Financial Software system functions related to purchasing activities. Establishes work standards, assigns work, monitors, supervises, trains and evaluates staff. Assists in the inventory of fixed assets, year-end closing and audit. Reviews, establishes, and implements appropriate standardized purchasing procedures, set-up and collections of receivables, and payments of bills. Performs other related duties as required.
QUALIFICATIONS: Any combination of education and experience proving the required knowledge is qualifying. Typical qualifications would be equivalent to Bachelor’s degree with major coursework in business, economics or a related field. Five (5) years of technical experience in the field of purchasing, accounts payable and receivable in a school district or county office of education.
LOCATION: Alameda County Office of Education, 313 West Winton, Hayward, CA
APPLICATION DEADLINE: Friday, August 23, 2013, 5:00p.m.
APPLICATION SCREENING & EXAMINATION PROCESS: Submission of application automatically registers applicants for the required exam listed below. Applications will then be screened, based on established minimum qualifications. The top applicants, depending on the level and depth of experience, will be notified via email of the date, time, and place of the technical oral interview.
Examination**…Weighted 50% (Tuesday, August 27, 2013, details sent via email)
Application and Résumé Appraisal PASS/FAIL
Technical Oral Interview………………Weighted 50% (Tuesday, September 03, 2013, details sent via email)
** (must obtain minimum score of 70% to pass)
- Certificate Copy (Bachelor's Degree)
- Letter of Introduction