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SMART-E Secretary

San Carlos School District Logo
7/18/2013
Stella McNish
(650)590-5922
Not Specified
2013 - 2014 (245 work days) Start Date: Immediatly
Part Time
Until Filled
$20.00 - $24.50 per hour, 20 hours per week
Date Posted:
7/18/2013
Application Deadline:
Until Filled
Employment Type:
Part Time
Length of Work Year:
2013 - 2014 (245 work days) Start Date: Immediatly
Salary:
$20.00 - $24.50 per hour, 20 hours per week
Number Openings: (At time of posting)
Not Specified
Contact: Stella McNish Email: smcnish@sancarlos.k12.ca.us Phone: (650)590-5922
Job Description / Essential Elements: Print   

SMART-E PROGRAM SECRETARY

 

POSITION

Under the leadership of the Directors of SMART-E After School and Preschool, the administrative assistant supports the mission of the programs which includes but is not limited to providing support to the directors, administration of office related responsibilities, payroll and record keeping, tracking the budget, purchasing of all materials and other duties as assigned. 

 

 REQUIREMENTS: Education and Experience

  • Computer skills with experience in a variety of computer software (Microsoft word, excel, publisher, Word Press, ActiveNet)
  • Displays highly developed organizational skills
  • Exhibits creativity and flexibility
  • Works effectively on a team and independently
  • Communicates effectively both orally and in writing

 RESPONSIBILITIES

Assists the directors in administrative tasks, including, but not limited to the following:

ü  Participate in the enrollment process by inputting all data base entries, copying, completing and mailing all acceptance letters, record and deposit all registration deposits, copy and mail all state required forms.

ü  Answers questions, phone calls and e-mails as appropriate.

ü  Supports the teachers by providing materials and supplies.

ü  Shops for all materials, supplies and food items needed each week.

ü  Tracks the budget and is responsible for accounts payable, tuition collection, petty cash and reimbursement of staff and record keeping for all of the above.

ü  Copies all notices, newsletters and schedules as needed.

ü  Assists in all special events and special projects.

ü  Creates, updates and makes available all lists: sign in/out sheets, teachers’ class lists, parents’ class lists, facility rosters, etc.

ü  Recruits parent volunteers when needed.

ü  Calls and makes arrangement for substitute teachers.

ü  Builds positive relationships with parents, children and staff as appropriate. 

Requirements for Applying

The following must be submitted: INTERNAL APPLICANTS and SUBSTITUTES: Letter of Interest, ALL OTHERS: application and resume. Classified applications can be found at http://www.edjoin.org or at http://www.sancarlos.k12.ca.us/departments/careers/.

      Requirements for Applying

      The following must be submitted: INTERNAL APPLICANTS and SUBSTITUTES: Letter of Interest, ALL OTHERS: application and resume. Classified applications can be found at http://www.edjoin.org or at http://www.sancarlos.k12.ca.us/departments/careers/.


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          Application Deadline: Until Filled

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