Under supervision, to perform a variety of clerical and general office work; to serve as an office receptionist responding to routine inquiries, operating a multi-line main switchboard and directing persons to appropriate offices; and to do other related work as required. This position will generally be assigned to the main switchboards of the high schools and District office.
EXAMPLES OF DUTIES
Perform general clerical and office work, including typing, proofreading, filing, checking, and recording information; assist office visitors by providing information relative to routine or procedural matters; type material from oral directions, rough drafts, or handwritten notes, including various records, test materials, reports, memoranda, tables, lists, and a variety of other documents; post information to records and complete forms, some of which may be confidential; prepare a variety of materials for reproduction; operate a variety of office machines and equipment, including copy machines, mail machines, calculators, coin counters, and others; sort and file documents and materials according to a predetermined classification system; maintain alphabetical, numerical, index and cross reference files; make arithmetical calculations and post to statistical records; check financial records and documents for clerical and arithmetical accuracy, completeness and to ensure compliance with established procedures; process outgoing letters, documents, and forms; receive, sort and distribute incoming mail.
KNOWLEDGE AND ABILITIES
Standard office practices, procedures, and techniques;
Correct English usage, spelling, grammar, punctuation and arithmetic concepts;
Standard office machines, computers, and equipment;
Record storage, retrieval and school-related computer systems;
Basic health and first aid techniques and procedures as required by the assignment.
Perform general clerical work with speed and accuracy;
Make simple arithmetical calculations;
Communicate effectively in oral and written form;
Understand and carry out oral and written directions;
Establish and maintain an effective working relationship with those contacted in the course of work;
Effectively work with computers;
Relate effectively with racially and ethnically diverse staff, students and community.
Type at a rate of 35 words per minute from clear, legible copy;
Capable operation of word processing equipment and/or computers.
EDUCATION AND EXPERIENCE
Equivalent to the completion of the twelfth grade, including or supplemented by coursework in typing and general office practice.
Some experience performing varied general office or clerical functions.
LICENSES AND CERTIFICATES
If driving a vehicle is required in the course of work, operator must possess a valid and appropriate California driver's license; qualify for insurability with the District's insurance carrier. A valid first aid certificate will be required for some assignments.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Work may involve lifting object up to 50 pounds; physical dexterity in limbs and digits necessary to operate office equipment.
Pre-placement Physical: Class I