Job Description / Essential Elements:
Under the direction of the Principal, perform a wide variety of secretarial and clerical duties to assist the Principal with routine administrative tasks; perform public relations and communication services as assigned.
Perform a wide variety of secretarial and clerical duties to assist the Principal with routine administrative tasks; independently compose letters, memorandums and bulletins as directed.
Organize budget and financial material to maintain accurate fiscal records; research and assemble data; record expenditures and transfer funds as appropriate; maintain petty cash fund; make deposits as assigned; transfer or process assigned funds as directed.
Coordinate office activities; coordinate and maintain the school calendar of events; open, receive and distribute mail; prepare bulk mailing.
Serve as receptionist, liaison and reference source for staff, students, parents and the public; perform public relations and communications services as assigned; provide information over the phone or in person with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; explain school District policies and procedures; respond to concerns of staff or direct to appropriate personnel.
Prepare attendance sheets for school personnel; post daily attendance; prepare daily absence sheets and distribute to appropriate staff; type absence affidavits and follow-up as appropriate; maintain payroll files; record and distribute payroll warrants; maintain confidentiality of sensitive information.
Process student attendance; collect attendance rosters and maintain lists of individuals and reasons for absence; call parents to clear unverified absences; prepare prioric attendance reports.
Prepare and maintain permanent record cards and cum files; prepare transcripts as needed.
Type from rough drafts or verbal instructions a variety of materials such as agendas, master schedules, awards, letters, memorandums, requisitions, lists, bulletins, event programs, statistical data, and other document as requested.
Maintain accurate records and files related to personnel, assist substitute teachers, certificated and classified personnel by providing them with keys and materials; prepare substitute sign in sheets, rosters, phone directory and other materials; type evaluations as assigned.
Operate a computer and a variety of office machines including typewriter, copier, calculator and other equipment as assigned; perform minor maintenance on assigned equipment.
Provide general health assistance to ill or injured students; dispense medications according to physicians' directions and District guidelines; determine appropriate health care measures and contact professional medical personnel or arrange for student transportation to medical facilities according to established District policies and procedures.
Monitor student's behavior assigned to the office for discipline or classroom behavior issues; prepare related correspondence to parents an other individuals as appropriate.
Monitor school supply inventory; requisition, receive, store and distribute supplies and office materials.
Provide work direction and guidance to clerical personnel and student assistants as assigned; participate in the interview selection process for clerical staff; provide input regarding evaluations as requested.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
School office terminology, practices and procedures.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Receptionist and telephone techniques and etiquette.
Operate a computer and assigned software.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Distinct policies and objectives.
Basic first aid procedures and practices.
Perform and coordinate office, secretarial and clerical work to assist the Principal with a variety of administrative tasks.
Interpret, apply and explain school District policies, rules and objectives.
Compose correspondence independently.
Perform duties effectively with many demands on time and constant interruptions.
Determine appropriate action within clearly defined guidelines.
Establish and maintain cooperative and effective working relationships with others.
Operate a variety of office machines including computer equipment.
Meet schedules and time lines.
Plan and organize work.
Train and provide work direction to others.
Maintain records and prepare reports.
Work confidentially with discretion.
Type at 60 words net per minute from clear copy.
Communicate effectively both orally and in writing.
Understand and follow oral and written directions.
Work independently with little direction.
Complete work with many interruptions.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school supplemented by college-level course work in secretarial science or related field and four years of increasingly responsible clerical or secretarial experience.
Sitting or standing for extended periods of time.
Dexterity of hands and fingers to operate office equipment.
Bending at the waist, kneeling or crouching to retrieve materials.
Reaching overhead, above the shoulders and horizontally.
Contact with dissatisfied or abusive individuals.
Contact with sick or bleeding students.