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ADMINISTRATIVE SCHOOL SECRETARY

Fallbrook Union Elementary School District Logo
6/20/2013
Rita Coss
760-731-5404
1
10+ Months
Full Time
7/5/2013 4:00 PM Pacific
$15.29 to $20.49/hour (7 steps) - Plus District paid health and welfare benefits.
Date Posted:
6/20/2013
Application Deadline:
7/5/2013 4:00 PM Pacific
Employment Type:
Full Time
Length of Work Year:
10+ Months
Salary:
$15.29 to $20.49/hour (7 steps) - Plus District paid health and welfare benefits.
Number Openings: (At time of posting)
1
Contact: Rita Coss Email: rcoss@fuesd.org Phone: 760-731-5404
Potter Jr. High
8 hours/day, 5 days/week
Benefit package which includes, paid sick leave, vacation, and holidays (currently observing 14 paid holidays a year).
Potter Jr. High
8 hours/day, 5 days/week
Benefit package which includes, paid sick leave, vacation, and holidays (currently observing 14 paid holidays a year).
Job Description / Essential Elements: Print   
Definition Under the direction of the school principal, the Administrative School Secretary provides secretarial office support service to school administration and staff, relieving the principal of administrative detail and performing technical duties, to assist in coordinating a broad range of functions throughout the school. Facilitates a continual flow of contacts with pupils, teachers, administrators and public, assigns and reviews the work of school office staff and volunteers at the direction of the school principal, assists in establishing the proper atmosphere for the school and District, and performs other related tasks as required. Responsible to Principal Example of Duties Knowledge of: 1. Serves as a confidential secretary to the principal, assistant principal, and full time lead teacher. 2. Performs and organizes a wide variety of secretarial and clerical duties for administrative personnel, teachers and support staff in an efficient manner. 3. Acts as a liaison for school administration, staff, students, parents, other District schools, District office personnel, and community. 4. Communicates with the public, employing discretion and independent judgement, directing individuals to the correct person and efficiently resolving their concerns. 5. Communicates and explains rules and regulations to staff, students, general community and maintains ready communication with other agencies. 6. Independently composes a variety of materials, such as letters memorandums, bulletins, requisitions, claims, reports, and statistical data from rough drafts, or oral instructions. 7. Receives and disseminates critical disaster information in a calm, and professional manner; responsible for manning command central in a disaster. Page 1 of 3 JD 4200.1 8. Tracks and complies financial data and budget information for Principal and/or other departments. 9. Daily verifies, and records payroll information for all employees and substitutes, and bimonthly audits and prepares payroll for submission to District. 10. Coordinates the process of purchasing to include; processing of requisitions, receipt, verification and distribution of materials. 11. Orients and directs substitute teachers and substitute classified personnel. 12. Prepares requisitions of materials and work orders for maintenance of buildings, grounds, and school equipment. 13. Maintains and coordinates multiple calendars to include: school administrator(s), school facility events, site, master and school events. 14. Responsible for the assigning and inventory of room cabinet keys. 15. Administers first aid and medication in the absence of health clerk and notifies proper authorities in case of serious illness or accident. 16. May attend meetings and conferences and act as recorder, preparing reports for actions taken and assignments made. 17. May assist parent organization with typing, duplication and distribution of bulletins and other materials. Ability to: 1. Work efficiently and with a service?oriented attitude under stressful situations with constant interruption. 2. Change and adapt office procedure, and details in concert with the needs and requirement of the school and District. 3. Understand and apply complex policies and rules. 1. Maintain cooperative-working relationships with those contacted in the course of work. 2. Type at a net corrected speed of 55 words per minute. Administrative School Secretary Page 2 of 3 JD 4200.1 Training and Experience Equivalent to a high school diploma, supplemented by or including courses in office organization or secretary skills, or any combination of training and/or experience that provide the desired knowledge and abilities. Prior service demonstrating responsible office experience, preferably in a school district. Licenses Some positions may require a valid California Driver's License and the ability to qualify for District vehicle insurance coverage; first aid certificate. Job Description Adopted: June 18, 1990 Job Description Revised: May 02, 1994

Requirements for Applying

TRAINING & EXPERIENCE: Equivalent to a high school diploma, supplemented by or including courses in office organization or secretary skills; type @ 55 net words per minute, or any combination of training and/or experience that provide the desired knowledge and abilities. Prior service demonstrating responsible office experience, preferably in a school district. LICENSES/CERTIFICATES: Typing Certificate, dated within the last six (6) months (NO ON-LINE TYPING CERTIFICATES ACCEPTED). There is a MANDATORY written general proficiency test for this classification: • DATE/TIME: Tuesday, July 9, 2013; 8 a.m. or 2 p.m. • LOCATION: FUESD District Office in the Human Resources Department; 321 N. Iowa Street, Fallbrook, CA 92028 YOU CANNOT BE CONSIDERED IF TESTING IS NOT COMPLETED.

A completed on-line application is required in order to be considered for this opening. Please scan and attach the documents listed below to your on-line application, preferably in PDF format. REQUIRED ATTACHMENTS: • Letter of Introduction • Letter(s) of Recommendation- 2 (within the last year and one (1) from most current supervisor) • Resume • Typing Certificate (dated within the last six (6) months) with a corrected net speed of 55 words per minute. NO ON-LINE TYPING CERTIFICATES ACCEPTED.

      Requirements for Applying

      TRAINING & EXPERIENCE: Equivalent to a high school diploma, supplemented by or including courses in office organization or secretary skills; type @ 55 net words per minute, or any combination of training and/or experience that provide the desired knowledge and abilities. Prior service demonstrating responsible office experience, preferably in a school district. LICENSES/CERTIFICATES: Typing Certificate, dated within the last six (6) months (NO ON-LINE TYPING CERTIFICATES ACCEPTED). There is a MANDATORY written general proficiency test for this classification: • DATE/TIME: Tuesday, July 9, 2013; 8 a.m. or 2 p.m. • LOCATION: FUESD District Office in the Human Resources Department; 321 N. Iowa Street, Fallbrook, CA 92028 YOU CANNOT BE CONSIDERED IF TESTING IS NOT COMPLETED.

      A completed on-line application is required in order to be considered for this opening. Please scan and attach the documents listed below to your on-line application, preferably in PDF format. REQUIRED ATTACHMENTS: • Letter of Introduction • Letter(s) of Recommendation- 2 (within the last year and one (1) from most current supervisor) • Resume • Typing Certificate (dated within the last six (6) months) with a corrected net speed of 55 words per minute. NO ON-LINE TYPING CERTIFICATES ACCEPTED.

          Under the direction of the school principal, the Administrative School Secretary provides secretarial office support to school administration and staff; relieving the principal of administrative detail and performs technical duties to assist in coordinating a broad range of functions throughout the school. The Secretary facilitates a continual flow of contact with pupils, teachers, administrators and public; Assigns and reviews the work of school office staff and volunteers at the direction of the school principal; Assists in establishing the proper atmosphere for the school and District, and performs other related tasks as required. This position is open to all qualified candidates. CURRENT FUESD EMPLOYEES: You must also submit an on-line application via Edjoin.org along with all required documents. It is the policy of this District that employment will be offered to the successful candidate contingent upon satisfactory completion of a pre-employment physical, which includes a drug/alcohol-screening test and fingerprint clearance with the Department of Justice and FBI. All applicants will be notified by email regarding their selection status. Please be sure to check your email as to the next step in the recruitment. It is the fundamental policy of the Fallbrook Union Elementary school District to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with law. The Board prohibits district employees from discriminating against or harassing any other district employee or job applicant on the basis of person’s actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. (BP4030)

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          Fallbrook Union Elementary School District



          Application Deadline: 7/5/2013 4:00 PM Pacific

          Under the direction of the school principal, the Administrative School Secretary provides secretarial office support to school administration and staff; relieving the principal of administrative detail and performs technical duties to assist in coordinating a broad range of functions throughout the school. The Secretary facilitates a continual flow of contact with pupils, teachers, administrators and public; Assigns and reviews the work of school office staff and volunteers at the direction of the school principal; Assists in establishing the proper atmosphere for the school and District, and performs other related tasks as required. This position is open to all qualified candidates. CURRENT FUESD EMPLOYEES: You must also submit an on-line application via Edjoin.org along with all required documents. It is the policy of this District that employment will be offered to the successful candidate contingent upon satisfactory completion of a pre-employment physical, which includes a drug/alcohol-screening test and fingerprint clearance with the Department of Justice and FBI. All applicants will be notified by email regarding their selection status. Please be sure to check your email as to the next step in the recruitment. It is the fundamental policy of the Fallbrook Union Elementary school District to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with law. The Board prohibits district employees from discriminating against or harassing any other district employee or job applicant on the basis of person’s actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. (BP4030)

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