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District Administrative Assistant/Business Manager

5/3/2013
GingerLee Charles
gingerlee.charles@grenada.k12.ca.us
530-436-2233
1
12 month employee
Full Time
5/17/2013 12:00 PM Pacific
$18 - $25
Date Posted:
5/3/2013
Application Deadline:
5/17/2013 12:00 PM Pacific
Employment Type:
Full Time
Length of Work Year:
12 month employee
Salary:
$18 - $25
Number Openings: (At time of posting)
1
Contact: GingerLee Charles Email: gingerlee.charles@grenada.k12.ca.us Phone: 530-436-2233
Job Description / Essential Elements: Print   

Job Summary

 Under the direction and guidance of the Superintendent, supervises the district office; prepares and maintains district files, records, financial documents, deferred maintenance, transportation information and other district business.  Serves as a confidential employee for district and the Board of Trustees.  Supports the superintendent, staff and maintains personnel records.

Desirable Qualifications, Training and Experience

-Knowledge/background of office procedures in a school district office setting

-Completion of high school diploma or equivalent/college level business courses preferred.

-Writing and editing skills, including sentence structure, spelling, grammar, punctuation.

-Common sense and sensitivity to the needs of staff, board, students and parents.

-Ability to understand Educational Codes.

-Ability to work effectively with others.

-Perform a variety of school based clerical work involving use of independent judgment and requiring accuracy, speed and perseverance.

-Post, check records, file and alphabetize rapidly and accurately.

-Willingness to extend working hours to complete specific projects.

-Extensive training in the QSS Financial System.

-Working knowledge of a student information program . ie) AERIES

Knowledge of:

-Current school district office practices, methods and procedures.

-Filing and recording systems.

-Standard office machines including but not limited to telephone procedures extensive computers and word processing, calculator, copy machines, etc.

Duties and Responsibilities:

-Comprehend and explain school district policies as they relate to both certificated and classified personnel.

-Compute and enter payroll into QSS Financial System.

-Handle accounts receivable/accounts payable.  Prepare district warrants and computer printouts.

-Maintain purchase orders for the district; maintain balance on expenditures on teacher allotments.

-Maintain bank accounts, revolving, student, lunch and L.A.I.F.  Make bank deposits/withdrawals.

-Attend monthly trainings for business managers at the Siskiyou County Office of Education.

-Coordinate activities pertaining to the recruitment, examination, interviewing and selection of employees.

-Prepare, post and/or revise job announcements and job descriptions.

-Prepare various employment contracts for classified and certificated personnel.

-Prepare and maintain a variety of personnel related records such as board resolutions authorizing layoffs   or reductions in hours; prepare letters to classified employees affected by layoffs or reductions in hours.

-Research and investigate personnel records to establish displacement rights of affected employees; research and interpret employee seniority data to ensure accuracy of records; gather, compile, and organize personnel data.

-Notice and follow up with certificated personnel concerning registration and renewal of credentials.

-Review employee records with employees as requested.

-Respond to inquiries from outside sources regarding employment history of district personnel.

-Maintain and be knowledgeable of the negotiated agreement for certificated and classified employees.

-Prepares and distributes School Calendar.

-Respond to State Employment Development Department inquires. (Unemployment)

-Serve as the designated liaison for DOJ and FBI clearances.

-Attend regular (monthly) and special board meetings, record and type board minutes.  Post notices of all meetings within the time frame required.

-Compile and deliver board packets to board members the week prior to the Board of Trustees meeting.*

-Put together School Site Council budget and monthly budget reports.

-Attend budget meetings with Superintendent at the Siskiyou County Office of Education for First Interim, Second Interim and Annual Budget.*

?Prepare difficult and complex reports in accordance with written and/or oral instructions to meet

-District, State, and/or Federal reporting requirements.*

-Complete student and liability renewal insurance forms.

-MAA Coordinator, maintain staff time surveys and do the billing*

-Prepares, audits and submits all SAFE reports to SCOE*.

-Work efficiently under pressure with constant interruptions.

-Prepare school records for state audit, annually.

-Prepare Deferred Maintenance 5 year plan and send to state.

-Serve as primary contact for Worker’s Compensation process and file reports.

-Accepts incoming phone calls and provides required information whenever possible.

-Prepares all state applications and waivers when necessary.

-Maintains all bus driver records, such as training hours and drug and alcohol records to comply with CHP audits.

-Attend staff development workshops when directed by Superintendent.

-Assist Superintendent

 

 

 

Requirements for Applying

5 years of progressively responsible school business/school personnel experience and BA degree in business, accounting or economics strongly desired.

Cover letter, resume, application and three letters of recommendations to: Grenada Elementary School PO Box 10, 516 Shasta Blvd. Grenada, CA 96038 (530)436-2233

      Requirements for Applying

      5 years of progressively responsible school business/school personnel experience and BA degree in business, accounting or economics strongly desired.

      Cover letter, resume, application and three letters of recommendations to: Grenada Elementary School PO Box 10, 516 Shasta Blvd. Grenada, CA 96038 (530)436-2233

          Grenada Elementary School is a K-8 school located in rural Siskiyou County in Northern California approximately 28 miles south of the California Oregon border on Interstate 5. GES is in a school district comprised of two-schools; Grenada Elementary School and Grenada Community Day School. The school enrollment for 2012-13 is 175 and has been increasing gradually over the past five years. GES is located in the center of the small unincorporated town of Grenada, population 362. The town of Grenada is surrounded by cattle ranches and serves as a community center for club meetings, youth sports, and community events.Further information about our district and schools can be found at http://www.grenada.k12.ca.us/

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          Grenada Elementary



          Application Deadline: 5/17/2013 12:00 PM Pacific

          Grenada Elementary School is a K-8 school located in rural Siskiyou County in Northern California approximately 28 miles south of the California Oregon border on Interstate 5. GES is in a school district comprised of two-schools; Grenada Elementary School and Grenada Community Day School. The school enrollment for 2012-13 is 175 and has been increasing gradually over the past five years. GES is located in the center of the small unincorporated town of Grenada, population 362. The town of Grenada is surrounded by cattle ranches and serves as a community center for club meetings, youth sports, and community events.Further information about our district and schools can be found at http://www.grenada.k12.ca.us/

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