About KIPP LA Schools

KIPP LA Schools is a non-profit organization that operates free, open-enrollment, college-preparatory public charter schools. Our schools, which serve elementary and middle school students in East and South Los Angeles, are part of the national KIPP (Knowledge Is Power Program) network of 125 schools in 20 states and DC. KIPP schools are dedicated to preparing students in underserved communities for success in college and in life.

KIPP LA’s mission is to teach the academic skills, foster the intellectual habits, and cultivate the character traits needed for our students to thrive in high school, college, and life. Through the success of our students, the KIPP LA team and family will serve as a model of excellence and collaborate with others to raise the quality of education in Los Angeles.

KIPP LA’s schools feature a “no shortcuts, no excuses” philosophy and a strong culture of achievement. Our curricula are designed to provide students a well-rounded education, with sufficient time dedicated to academics, the arts, enrichment, and physical education. KIPP LA’s educators are committed to continually improving their teaching skills, and to giving students the support and motivation they need to excel in school and beyond.

In the 2013-14 school year, KIPP LA will operate nine schools – four elementary and five middle – and will serve approximately 3,050 students. Our annual consolidated operating budget is approximately $25.9 million. KIPP LA is currently expanding; over the next five years, we will more than triple the number of students we serve and more than double the number of schools in our region.

Job Overview  

The Office Associate or Office Manager ensures that the school office effectively serves and supports students, parents, and staff.  S/he reports to the School Business Operations Manager.

Essential Functions

Student Information & Data

• Manages and maintains Illuminate,  KIPP LA’s student information system;
• Maintains student records in accordance with federal and school-based policies, as well as audit guidelines;
• Monitors verification of records of incoming students, prepares transcripts for current students, and prepares withdrawal forms for transferring students;
• Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community;
• Supports annual new student recruitment, lottery, and enrollment processes;
• Supports school data submissions, such as CALPADS

Attendance

• Ensures the accuracy of students’ daily attendance, as well as medical, tardy, and early leave logs;
• Prepares monthly attendance reports

Office Operations

• Organizes, secures, and maintains a presentable office space and environment;
• Directs phone calls and guests warmly and professionally;
• Types, translates, and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins;
• Assists with coordinating travel arrangements, field trips, and other student and school-wide events;
• Assists in ordering, purchasing, receiving, and organizing materials;
• Supports all school-based communication systems;
• Distributes all incoming mail

Student and Family Relations

• Attends to student needs and injuries;
• Upholds and maintains a positive, nurturing, achievement-oriented school culture;

• Seeks and implements feedback from stakeholders (parents, peers, manager, etc.) and offers feedback in an honest, respectful and timely way;
• Builds relationships with families to keep them well-informed and support their needs

Other Responsibilities

• Supports the School Business Operations Manager in meeting school-wide operations goals;
• Supports the School Nutrition Program;
• Works relentlessly to meet development and functional goals;
• Exemplifies school values, operates under school-wide expectations and upholds the Commitment to Excellence;
• Other duties as assigned by the School Leader or School Business Operations Manager.

Qualifications and Desired Characteristics 

• Oral and written proficiency in Spanish  is a plus;
• BA required;
• Prior school administrative experience preferred;
• Strong working knowledge of Microsoft Excel and Word;
• Experience with managing and entering data;

• Excellent communication skills, both oral and written;
• Excellent organizational, planning and implementation skills;
• Detail-oriented team player willing to roll up sleeves and get the job done;
• Ability to manage ambiguity and multiple priorities inherent in entrepreneurial environments;
• Ability to establish relationships and communicate effectively with multiple constituencies;
• Reflective and able to execute in an efficient and effective manner;
• Unquestioned integrity and commitment to the KIPP school’s vision, mission and values.

Salary & Benefits

We offer a competitive salary depending on experience and qualifications. This is a full-time, non-exempt position.

To Apply

Please visit http://go.kippla.org/noninstructionalapp to complete a job application. You will be asked to include your resume and a detailed cover letter demonstrating your interest in working for KIPP LA.

KIPP LA is strongly committed to hiring a diverse and multicultural staff, and we encourage applications from traditionally under-represented backgrounds. KIPP LA does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, national origin, ethnic origin, or any other reason prohibited by state or federal law.