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Guidance Assistant

Coast Community College District Logo
Human Resources
Not Specified
See job description.
Full Time
4/11/2013 11:55 PM Pacific
See job description.
Date Posted:
Application Deadline:
4/11/2013 11:55 PM Pacific
Employment Type:
Full Time
Length of Work Year:
See job description.
See job description.
Number Openings: (At time of posting)
Not Specified
Contact: Human Resources Email: Phone: 714-438-4712
Job Description / Essential Elements: Print   

Guidance Assistant 

(2 Positions)

Coast Community College District


Job #: C-017-13

Opening Date/Time: Wed. 03/27/13 12:00 AM Pacific Time

Closing Date/Time: Thu. 04/11/13 11:59 PM Pacific Time

Salary: See Position Description

Job Type: Classified Staff

Location: Coastline - College Center, California

Department: Coastline

FLSA: Non-exempt position, eligible for overtime compensation


DEFINITION: Under the general supervision of the Dean of Counseling and Matriculation, this position will implement a variety of student oriented services; provide information related to assigned program and general college information; assist students with general concerns not requiring the services of counseling faculty; provide clerical support to counseling department staff; and perform other related duties as assigned. 



Duties may include, but are not limited to, the following:
a. Provide information on various college and community services and resources to current and potential students.
b. Refer current and potential students to appropriate personnel and/or other campus departments, including academic and career planning, and personal counseling.
c. Assist with general reception and clerical support for the Assessment Center which supports placement testing and testing support to distance learning, military and incarcerated students.
d. Make appointments for students, by online scheduler tool, phone and in person, and keep accurate statistical records for accountability purposes.
e. Provide information on available services and resources to students and make appointments for placement testing; assist students in clarifying college catalog, transfer handbook, and class schedules.
f. Perform a variety of specialized office tasks related to the assigned program such as transcribing of minutes for staff meetings, preparing certificates for honor students, maintaining student records, and processing mass mailings.
g. Perform a variety of clerical work including typing and mailing routine correspondence, proofreading, filing; compile reports, develop and update forms; order supplies and maintain inventory; compile information packets for distribution; receive, sort and distribute mail.
h. May organize and participate in college-wide outreach to area high schools and the community.
i. Assist with development, organization and facilitation of workshops for students.
j. Set up and maintain various files and records, including student applicants and honor students.
k. May be assigned to act as staff advisor to student club or organization (e.g. HELP Club) and liaison between student club and various other college or community entities. 
l. May oversee and lead the work of other staff in same or lower level classifications; lead student workers including checking student work for accuracy, and providing training when necessary.
m. Assist with the coordination of transfer/tour visitations at local four-year schools with Transfer Center, TOP and Puente programs.
n. Maintain current information about academic requirements for majors and transfer programs to other colleges and universities.
o. If assigned to the Career Center, will coordinate the Center when appropriate.
p. Assist in research projects related to program activities as assigned.
q. May be assigned to participate as a member of a committee (e.g. scholarship, student success) and assist with related committee activities and events. 
r. Perform other related job duties as assigned by Dean of Counseling and Matriculation, in response to unit goals and workflow priorities.




Knowledge of:
1. Philosophy, goals and objectives of the program to which assigned.
2. Community college student service resources and functions and/or program structure of occupational and transfer colleges.
3. English usage, spelling, grammar and punctuation and ability to proofread.
4. Modern office procedures and equipment, including use of computers for word processing, record keeping and reporting.

Ability to:
5. Communicate effectively both orally and in writing.
6. Perform clerical work of above average difficulty including accurately sorting and filing both alphabetically and numerically and establishing and maintaining filing and record keeping systems.
7. Plan and organize work to meet deadlines.
8. Establish and maintain record keeping systems.
9. Type and word-process at an acceptable rate of speed.
10. Work cooperatively with others.
11. Train and oversee staff at same or lower classifications.
12. Be sensitive to the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students.
13. Establish and maintain effective relationships with those contacted in the course of work.


For Career Center Positions: Ability to read and interpret guidance materials and university catalogs and bulletins.


For EOPS Positions: Knowledge of community, governmental and social service agencies serving special populations.


For Assessment Center Positions:  Maintain confidentiality of testing instruments and student testing results.


Education and Experience:
14 Completion of some formal education as it relates to this position.
15. One year of work experience in same or similar capacity, which demonstrates ability to work with special population groups.
16. Or any combination of education and experience that produces required qualifications.


Desired Qualifications:
1. Completion of two years college level course work.


 Conditions of Employment:

$19,230.41 -$23,441.92/Annual Range
(Based on 48.75% of Salary Range E-42)

PAY PHILOSOPHY: Starting salaries for support staff positions begin at Step-1 of the salary range. Employees hired prior to April 1 of each year will move to the next step on the upcoming July 1. Employees hired on or after April 1 of each year will move to the next step the following July 1. All movement on the salary schedule will occur July 1 of each year for all classified employees

CONDITIONS OF EMPLOYMENT: This is a regular, part-time, 19 1/2 hours per week, 12-month per year position. The normal hours of work will be assigned between the hours of 8:00 a.m. and 9 p.m., Monday through Friday, with occasional flexibility required for off-site testing and to meet the needs of the department.


Physical Demands:

• The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A detailed list of physical demands and work environment is on file and will be provided upon request.


EMPLOYEE BENEFITS: Benefits for part-time employees scheduled to work less than 20 hours per week (less than 50%) include pro-rated vacation and sick leave, and paid holidays for days scheduled to work only. Employees participate in both the Public Employees Retirement System and Social Security.


Additional Information:

APPLICATION PROCEDURES: Applications must be received no later than the posted closing date. There are NO EXCEPTIONS.


Electronic applications may be completed by visiting  Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714.


All application materials become the property of the Coast Community College District and will NOT be copied or returned. Information for TDD users is available by calling (714) 438-4755.


To be considered for employment you must submit a complete application packet.
A complete application packet, which must be submitted by the deadline date, includes the following items:
• Cover Letter highlighting your qualifications for the desired position.

• Classified/Management Employment Application

• Current Resume

• Answers to Supplemental Questions


To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.


Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate the job you are applying to and your name.


Disability Accommodations
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 OR (714) 438-4713.


All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community (reference Board Policy 050-1-1). Please note: Possession of the minimum qualifications does not ensure an interview.


Coast Community College District is an Equal Opportunity Employer



Requirements for Applying

      Requirements for Applying

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          Coast Community College District

          Application Deadline: 4/11/2013 11:55 PM Pacific

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