In-house promotional opportunity: Payroll Technician at Coachella Valley Unified
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
About the Employer
District Mission: A District that promotes education, pride, and progress. Coachella Valley Unified School District covers more than 1,200 square miles of mostly rural desert terrain, serving the communities of Coachella, Thermal, Mecca, Oasis, Indio, and the Salton Sea. The district currently operates fourteen elementary schools, three middle schools, three comprehensive high schools, one continuation high school, and one adult school. Coachella Valley Unified School District has a growing reputation for innovative programs and outstanding staff. Coachella Valley Unified School District has a large Latino and English Learner population that has made tremendous improvements in student achievement in the past few years. We are proud of the accomplishments of our students, teachers, staff, parents and the community that has made that achievement possible. Our district faces some very tough challenges in educating the children of the Coachella Valley. We remain convinced that we can and will continue to improve our educational outcomes so that more of our students go on to college and become respected and respectful members of our diverse global society. Education is the ticket to the future and we are working diligently to make sure that we provide students with opportunities to excel and to prosper.
Job Description / Essential Elements:
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2209 PAYROLL TECHNICIAN
(formerly Senior Account Clerk – Accounts Payable/Payroll)
A. Definition: Under general supervision, perform specialized and technical functions in assembling, calculating, verifying and preparing school payroll including employee salary withholding taxes, social security and Medicare taxes, and fiscally related information and data; project estimated withholding for employees; performs other related works as required.
B. Supervision Received: Accounting Manager or designee
C. Supervision Exercised: As Assigned
D. Examples of Duties:
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- Performs complex payroll record management and maintains employee history files.
- Processes and distributes payrolls as required for district employees; reviews and inputs timecards manually into payroll software, ensuring appropriate financial accounts are charged.
- Coordinate, organize and complete multiple projects with many interruptions, meeting established payroll deadlines.
- Monitor payroll records for the purpose of ensuring entries are accurate, related activity is posted, expenses are within authorized amounts and/or fiscal controls are followed.
- Processes payroll information and reports with speed and accuracy to process the District payroll in accordance with established policy, procedures and ensuring compliance and adherence to District policies and all other governmental regulations.
- Research and resolve payroll issues as they relate to employee payroll records (i.e. timesheets, authorizations, leave activity, retirement buy-back) in accordance with governmental regulations.
- May contact other entities as required to discuss matters relating to payroll.
- Prepares, calculates and inputs employee anniversaries, longevity and retroactive salary increases.
- Works effectively with district employees, outside entities, personnel staff and others as required.
- Maintains and adjusts employee voluntary and involuntary deductions including health benefits, deferred compensation, tax deferred plans, pension plans, union dues and direct deposit.
- Confirms and processes confidential information regarding unemployment, disability, medical leave, worker’s compensation, wage garnishments, union dues and direct deposit.
- Read, apply and explain rules, regulations, policies (i.e. Education Code, Bargaining Unit Contracts, Retirement Regulations and procedures for the purpose of receiving, advising and conveying payroll information to district employees.
- Provides information to new employees regarding payroll, and all District time and attendance procedures.
- Assists with the State Unemployment claims, Economic Development reports and provides employment verifications.
- Participate in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
E. Required Qualifications:
- High School diploma or equivalent.
- Knowledge of accounting/bookkeeping practices and procedures.
- Ability to communicate with the public in a professional manner.
F. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands-to-finger, handle or feel objects, tools, or controls, and to talk or hear. The employee frequently is required to walk. The employee is occasionally required to sit, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, and taste or smell.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include: vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to toxic or caustic chemicals.
The noise level in the work environment is usually moderate.
G. Service Requirements: Placement on the Classified Salary Schedule - Step 39, 12 months.
7/18/2008
Requirements / Qualifications
Requirements / Qualifications
Comments and Other Information
Under general supervision, perform specialized and technical functions in assembling, calculating, verifying and preparing school payroll including employee salary withholding taxes, and fiscally related information and data; project estimated withholding taxes, social security and Medicare taxes, and fiscally related information and data; project estimated withholding for employees; performs other related works as required.
please see job description
Comments and Other Information
Under general supervision, perform specialized and technical functions in assembling, calculating, verifying and preparing school payroll including employee salary withholding taxes, and fiscally related information and data; project estimated withholding taxes, social security and Medicare taxes, and fiscally related information and data; project estimated withholding for employees; performs other related works as required.
please see job description