2209 PAYROLL TECHNICIAN
(formerly Senior Account Clerk – Accounts Payable/Payroll)
A. Definition: Under general supervision, perform specialized and technical functions in assembling, calculating, verifying and preparing school payroll including employee salary withholding taxes, social security and Medicare taxes, and fiscally related information and data; project estimated withholding for employees; performs other related works as required.
B. Supervision Received: Accounting Manager or designee
C. Supervision Exercised: As Assigned
D. Examples of Duties:
- Performs complex payroll record management and maintains employee history files.
- Processes and distributes payrolls as required for district employees; reviews and inputs timecards manually into payroll software, ensuring appropriate financial accounts are charged.
- Coordinate, organize and complete multiple projects with many interruptions, meeting established payroll deadlines.
- Monitor payroll records for the purpose of ensuring entries are accurate, related activity is posted, expenses are within authorized amounts and/or fiscal controls are followed.
- Processes payroll information and reports with speed and accuracy to process the District payroll in accordance with established policy, procedures and ensuring compliance and adherence to District policies and all other governmental regulations.
- Research and resolve payroll issues as they relate to employee payroll records (i.e. timesheets, authorizations, leave activity, retirement buy-back) in accordance with governmental regulations.
- May contact other entities as required to discuss matters relating to payroll.
- Prepares, calculates and inputs employee anniversaries, longevity and retroactive salary increases.
- Works effectively with district employees, outside entities, personnel staff and others as required.
- Maintains and adjusts employee voluntary and involuntary deductions including health benefits, deferred compensation, tax deferred plans, pension plans, union dues and direct deposit.
- Confirms and processes confidential information regarding unemployment, disability, medical leave, worker’s compensation, wage garnishments, union dues and direct deposit.
- Read, apply and explain rules, regulations, policies (i.e. Education Code, Bargaining Unit Contracts, Retirement Regulations and procedures for the purpose of receiving, advising and conveying payroll information to district employees.
- Provides information to new employees regarding payroll, and all District time and attendance procedures.
- Assists with the State Unemployment claims, Economic Development reports and provides employment verifications.
- Participate in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
E. Required Qualifications:
- High School diploma or equivalent.
- Knowledge of accounting/bookkeeping practices and procedures.
- Ability to communicate with the public in a professional manner.
F. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands-to-finger, handle or feel objects, tools, or controls, and to talk or hear. The employee frequently is required to walk. The employee is occasionally required to sit, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, and taste or smell.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include: vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to toxic or caustic chemicals.
The noise level in the work environment is usually moderate.
G. Service Requirements: Placement on the Classified Salary Schedule - Step 39, 12 months.