Job Description / Essential Elements:
Under general supervision, to act as secretary and general office aide to the principal of an elementary school; to relieve the principal of clerical and routine administrative details; to perform a wide variety of responsible clerical and secretarial tasks; and to do related work as may be required.
Example of Duties
Performs a variety of secretarial and clerical duties for the principal of an elementary school; acts as a receptionist in the school office and handles a heavy volume of telephone and personal contacts from parents and the public; gives information to teachers, staff, students and the public on school and district policies and procedures; on a regular basis receives, relays and handles material of a sensitive and confidential nature; administers first aid; notifies parents, responsible for obtaining other assistance as needed for sick and injured students; checks attendance registers and prepares attendance reports; types student data transmittal forms; composes routine correspondence letters, file cards, enrollment change sheet, monthly attendance sheets, registration forms, reports, requisitions, schedules, work orders, accident reports, etc.; receives, opens and routes mail; registers new students by checking birth certificates, typing necessary forms and set up individual file folders; when necessary writes for records on incoming students; aids and controls students in the administrative complex, explains procedures and elicits their cooperation; assembles and mails notices to parents regarding conferences, types master copy of the schedule for each teacher; prepares special notices to parents regarding school events, attendance, grades, field trips, etc.; maintains daily attendance records on all regular certificated and classified personnel including substitute and temporary employees; orients substitutes to the school and its procedures; collects monies and maintains accounting records; requisitions supplies; types memos and operates copy machines; files correspondence and forms; arranges for needed repairs to the school; monitor other office personnel, student assistants or parent volunteers.
Knowledge and Abilities
Knowledge of: Office methods and practices including filing systems techniques, receptionist and telephone techniques, letter and report writing, standard office equipment; correct English usage, spelling, grammar and punctuation, basic methods, policies and procedures of the assigned work area; basic public school office administration, terminology, and organization; basic patterns of child growth and development, and general accounting procedures.
Ability to: Maintain harmonious personal relationships with teachers, parents, students and community; communicate effectively and courteously; follow written and oral directions and learn new procedures rapidly; read, interpret and transmit school policies and technical materials accurately; post, check, and maintain files and statistical records accurately, compose and write letters, bulletins, and reports; perceive established school goals, objectives, and work to ensure their fulfillment, understand and perform the role of “aide” to an administrator; effectively meet administrative and professional personnel and the public in situations requiring tact and poise.
Ability to keyboard at a speed of not less than 55 words per minute from clear, legible copy;
High level of computer skills preferred.
Licenses and Certificates
A valid California Motor Vehicle Operator’s License; a valid First Aid/CPR certificate issued by the American Red Cross, to be obtained after employment.
Education and Experience
Education: Proof of High School graduation or equivalent. PROOF OF EDUCATIONAL REQUIREMENT MUST ACCOMPANY THE APPLICATION.
Experience: Two years of successful office, public contact, or secretarial work at a responsible level; preferably including some experience working in a school setting. Additional qualifying education may be substituted for the required experience.