Job Description / Essential Elements:
HEMET UNIFIED SCHOOL DISTRICT
1791 W. Acacia Ave. - Hemet, CA 92545 - (951) 765-5100
Under limited supervision, to perform computational and posting work involving the attendance accounting system of a school in accordance with State and District requirements; work closely with students, faculty and parents with regard to student attendance and conduct related matters; to perform general clerical and secretarial work; and to do other related work as may be required.
Acts as receptionist in an attendance office;
Handles a heavy volume of telephone and personal contacts from students, parents and staff as related to attendance and student welfare;
Gives information on school policies and procedures and the various laws governing attendance;
Explains school programs and expected standards of student conduct to students and parents;
Answer routine requests for information by enclosing materials or form letters;
Record daily absences, absence notes or telephone verifications, and prepare master absence lists;
Call on unverified absences, type student attendance and truancy report letters and mail to parents;
Follow up on truancies, red flag involved students and assign detentions;
Refer students to child welfare and attendance when appropriate;
Prepare daily and monthly attendance reports as necessary;
Record and notify students involved in Independent Study and/or Home Teaching programs;
Type or prepare a variety of rosters, bulletins, reports and schedules;
Compose routine correspondence independently or from brief verbal instructions or notes;
Refer students to health technician, school psychologist, counselors, or other auxiliary services staff where appropriate;
May supervise student assistants.
Office methods and practices including statistical record keeping, filing systems, receptionist and telephone techniques, and operation of modern office machines, including a computer terminal;
Good public and inter-personal relations with students, parents and staff;
Correct English usage, spelling, grammar and punctuation;
Specific public laws, District regulations, and procedures relevant to attendance accounting;
The characteristics and needs of the various communities in the area of assignment;
Group dynamics related to adolescents.
Type at a rate of 45 net words per minute from clear, legible copy.
Make arithmetical calculations with speed and accuracy;
Proficient operation of word processing equipment and/or computer terminals;
Learn, understand and interpret specific public laws, district regulations and procedures relevant to attendance accounting;
Organize tasks, set priorities & meet deadlines;
Perform simple & complex tasks;
Manage multiple tasks;
Respond appropriately to direction & changes in the work setting.
Communicate verbally and in writing;
Perform attendance accounting functions without immediate supervision;
Understand and carry out oral and written instructions;
Establish and maintain an effective working relationship with those contacted in the course of work in a frequently controversial situation.
High school diploma or general degree (GED), including or supplemented by courses in bookkeeping or record keeping and possession of the knowledge and abilities listed above,
Two (2) years of clerical, secretarial or accounting clerical experience. School attendance office experience desirable but not required.
PHYSICAL DEMAND AND WORKING CONDITIONS
The physical requirements indicated below are examples of the physical aspects that this position must perform in carrying out the essential functions listed above.
Physical Demands: Sitting (up to continuously); stand, walk, bend, stoop, look up/ down (occasionally); push, pull, twist, squat, climb stairs (infrequently); repetitive hand activities within close reach, such as keyboard, mouse, handwriting, files & phone (continuously); lift/ carry office supplies, up to 10 pounds (occasionally), to 30 pounds (infrequently); use seeing, hearing and speaking.
Working Conditions: School office & grounds. Exposure to: inside/outside temperature swings, use of office equipment & supplies, proximity to alarms.
Reasonable accommodations may be made to enable a person with a disability to perform the essential functions of the position.
Bargaining Unit Position.
Classified Bargaining Unit positions in the Hemet Unified School District are subject to an agency fee arrangement. All applicants are subject to a fingerprint clearance (at applicant's expense) through the Department of Justice and Federal Bureau of Investigation (DOJ/FBI). Authorization for employment will not be granted until the fingerprint clearance from DOJ/FBI has been accepted. This process takes approximately two (2) to five (5) working days.