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CL 3818 Administrative Secretary III - Educational Services Dept.

Hemet Unified School District Logo
1/18/2013
1
8.0 hours per day; 5 days per week; 12 months
Full Time
1/25/2013 5:00 PM Pacific
Range 36: $3,107 - $3,778 per month, PERS Retirement
Date Posted:
1/18/2013
Application Deadline:
1/25/2013 5:00 PM Pacific
Employment Type:
Full Time
Length of Work Year:
8.0 hours per day; 5 days per week; 12 months
Salary:
Range 36: $3,107 - $3,778 per month, PERS Retirement
Number Openings: (At time of posting)
1
Contact: Audrey Bauer Email: abauer@hemetusd.k12.ca.us Phone:
January 28, 2013 @ 9:00 a.m.
Hemet Unified Professional Development Service Center; 1791 W. Acacia Avenue, Hemet, CA 92545 (corner of Acacia & Lyon)
This will be your only notification of testing, no appointment required. Please bring photo I.D. Plan to arrive at least 10 minutes prior to the exam time. Late arrivals will not be admitted to the testing center.
No, examinees are not required to log in and receive a pass prior to testing.
January 28, 2013 @ 9:00 a.m.
Hemet Unified Professional Development Service Center; 1791 W. Acacia Avenue, Hemet, CA 92545 (corner of Acacia & Lyon)
This will be your only notification of testing, no appointment required. Please bring photo I.D. Plan to arrive at least 10 minutes prior to the exam time. Late arrivals will not be admitted to the testing center.
No, examinees are not required to log in and receive a pass prior to testing.
Job Description / Essential Elements: Print   
HEMET UNIFIED SCHOOL DISTRICT 1791 W. Acacia Ave. - Hemet, CA 92545 - (951) 765-5100 ADMINISTRATIVE SECRETARY III JOB SUMMARY Under general supervision or direction, to perform a wide variety clerical, secretarial and technical duties; to manage site staff as assigned by the supervisor; Assignments in this class are characterized by the performance of a wide variety of clerical and secretarial work for management staff, and do other related work as needed. ESSENTIAL FUNCTIONS ~ Establish and maintain complex, interrelated filing systems and records; ~ Review and check documents, records, and related forms for accuracy, completeness, and conformance to applicable rules and procedures; ~ Give out information in person or by telephone where judgment, knowledge and interpretation of policies and procedures are necessary; ~ Collect and compile statistical or financial data and other information for inclusion into special reports, proposals and presentations; ~ Make travel and conference arrangements; ~ Evaluate communication priorities, keep administrator informed, and relay information accurately; ~ Assemble and prepare materials for agendas and meetings; ~ Type a variety of materials including correspondence, narrative and statistical reports, forms, lists and records; ~ Gather data and information and assume responsibility for replying to various requests and inquiries for information, research assigned topics and prepare required reports; ~ Serve as secretary to various committees; ~ Serve as liaison between administrator and other District offices and staff; ~ Receive and handle heavy telephone and personal contacts from schools, staff, other agencies and general public; ~ May prepare daily and monthly records and lists of substitutes used and their assignments, and monitors substitute assignments relating to attainment of permanent status; ~ Operate a variety of office equipment including word processor and/or computer terminal; ~ Maintain site personnel files; EMPLOYMENT STANDARDS KNOWLEDGE OF ~ The functions, organization, rules, procedures and programs of the administrative office to which assigned; ~ Modern office procedures and practices including complex filing and indexing systems, ~ Receptionist and telephone techniques; ~ Office machines and equipment including use of word processor and/or computer terminal; ~ Correct English usage, spelling, grammar, vocabulary, and punctuation. ABILITY TO ~ Perform secretarial and clerical work involving the use of independent judgment; ~ Maintain strict confidence concerning job related information; ~ Accurately interpret and apply District Policies, procedures and regulations; ~ Compose correspondence using own initiative; ~ Carry out assignments with minimal supervision; ~ Assemble data and prepare confidential reports; ~ Work autonomously; ~ Make independent decisions; ~ Manage multiple tasks; ~ Organize tasks, set priorities, maintain work pace; ~ Effectively supervise staff as assigned; ~ Analyze situations accurately and adopt an effective course of action; ~ Meet the public tactfully and courteously; ~ Keyboard at a rate of 55 net words per minute with accuracy; ~ Understand and carry out oral and written directions; ~ Establish and maintain cooperative work relationships with those contacted during the course of work; SPECIAL REQUIREMENTS ~ Some positions in this class may require individuals who can read, write and speak a secondary language. EDUCATION High school diploma or general education degree (GED) and possession of the knowledge and abilities listed above. EXPERIENCE Two (2) years of experience performing increasingly responsible clerical and/or secretarial duties. PHYSICAL DEMANDS AND WORKING CONDITIONS The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out the essential functions of the position. Physical Demands: Sitting (up to continuously); stand, walk, bend, stoop, look up/down (occasionally); push, pull. twist, squat, climb stairs (infrequently); repetitive hand activities within close reach, such as keyboard, mouse, handwriting, files and phone (continuously); lift/carry office supplies up to 10 pounds (occasionally); to 30 pounds (infrequently); use seeing, hearing and speaking. Working Conditions: Indoors office setting; Exposure to: inside/outside temperature swings, moderate noise from office equipment; office dust and fumes or airborne particles. Reasonable accommodations may be made to enable a person with a disability to perform the essential functions of the position. EMPLOYMENT STATUS Classified Bargaining Unit Position August 2004 Classified Bargaining Unit positions in the Hemet Unified School District are subject to an agency fee arrangement. All applicants are subject to a fingerprint clearance (at applicant's expense) through the Department of Justice and Federal Bureau of Investigation (DOJ/FBI). Authorization for employment will not be granted until the fingerprint clearance from DOJ/FBI has been accepted. This process takes approximately two (2) to five (5) working days.

Requirements for Applying

To be considered for this position, proof of typing proficiency (55 net words per minute), no older than 2 years, must be scanned and attached to your EdJoin application prior to the deadline. Many staffing agencies and adult education offices administer typing tests. (Hemet Adult Education's phone number is 951-765-5190.) Independent verification required. Online testing will not be accepted. If you currently hold a position with Hemet Unified that requires a typing speed of at least 55 nwpm you do not have to provide proof of typing proficiency. Please confirm with your Human Resources Technician that your current position's typing speed meets the requirements of the Administrative Secretary III position.

      Requirements for Applying

      To be considered for this position, proof of typing proficiency (55 net words per minute), no older than 2 years, must be scanned and attached to your EdJoin application prior to the deadline. Many staffing agencies and adult education offices administer typing tests. (Hemet Adult Education's phone number is 951-765-5190.) Independent verification required. Online testing will not be accepted. If you currently hold a position with Hemet Unified that requires a typing speed of at least 55 nwpm you do not have to provide proof of typing proficiency. Please confirm with your Human Resources Technician that your current position's typing speed meets the requirements of the Administrative Secretary III position.


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          Application Deadline: 1/25/2013 5:00 PM Pacific

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