Academy of Our Lady of Peace Advancement Office

Position: Advancement & Donor Relations Associate

Job Summary:
The Advancement & Donor Relations Associate is an integral member of the Institutional Advancement Team who will provide skilled administrative and data management support to the department Director and Associate Director of Institutional Advancement. He/She will be responsible primarily for the management of all data related to fundraising programs and events, as well as department reporting and correspondence. This person will interface with donors and community partners, perform online research for events and grant proposals, support all advancement office events (ex: golf tournament, annual gala, etc.) and will work with the advancement team to create and implement fundraising events and programs. This is a full time, exempt position that will require occasional weekend or evening participation at department events and meetings.

Requirements:

• Excellent written and verbal communication skills; 
• Proficiency in Microsoft Word, Excel and constituent management programs (OLP is currently utilizing a system called Bloomerang); 
• Ability to manage time, multi-task and be flexible; 
• Attention-to-detail and ability to follow instructions; 
• Articulate, organized and discreet; 
• Must be able to lift 25 pounds and walk up and down stairs; 
• Availability for occasional evening and weekend events/meetings; 
• Confident and friendly phone demeanor; 
• Bachelor's degree with experience in fundraising is preferred along with past work in a school environment and bilingual in Spanish

Job Duties: 

• Support the OLP Mission, and Strategic Plan vision 
• General support to the Institutional Advancement Office; 
• Track, record and process donations and event rsvps; 
• Generate department correspondence; 
• Maintain donor/constituent database; 
• Coordinate mail pieces; 
• Conduct online research; 
• Schedule appointments and coordinate parent volunteers; 
• Coordinate department meetings and events, including preparation of agendas
  and meeting packets, ordering refreshments, taking minutes, etc.; 
• Work closely with entire advancement team to create and implement fundraising
  events and programs; 
• Work closely with finance office to generate reports and prepare deposits; 
• Work closely with communications office on advancement office invitations,
  newsletters and collateral; 
• Department-related errands, follow-up calls and correspondence; 
• Other duties as assigned. 

This position reports directly to the Director of Instiutional Advancement under the Head of School. Interested parties should apply online through EdJoin and include their resume, cover letter and three references.