Substitute Assignment Clerk (In-house Only) at Hollister School District
Job Summary
Job Summary
Reporting to the HR Director or designee, establishes and maintains information for certificated and classified substitutes with regards to personnel records and files. Maintains records on daily requests for substitute teachers and classified staff. Performs a variety of clerical duties, operates current substitute sub finder system. Trains certificated and classified substitutes on the use of the sub finder system. Reviews credentials, processes renewals, CBEST waiver applications, and performs as backup to the Receptionist Desk; assists HR Department staff as needed. Performs related duties as required.
Job Description / Essential Elements:
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HOLLISTER SCHOOL DISTRICTClassification DescriptionClass descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, andnot intended to include, every possible activity and task performed by every specific employee.
Job Title: SUBSITUTUE ASSIGNMENT CLERK
Grade: 21
SUMMARY Ensures that the District has adequate number of certificated and classified substitutes.Establishes and maintains personnel records and files for substitute employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to berepresentative, not exhaustive. Some incumbents may not perform all the duties listed while in other casesrelated duties may also be assigned.
Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions. Reports to Assistant Superintendent for Administration &Human Resources or designee.
Establishes and maintains information for certificated and classified substitutes with regards to personnelrecords and files. Maintains records on daily requests for substitute teachers and classified staff.
Performs a variety of clerical duties related to substitute employees including updating database, Preparing disseminating letters, and prepares monthly reports.
Operates current substitute subfinder system, performs daily updates and inputs. Maintains substitute employee personnel information on district payroll system. Trains certificated and classified substitutes on the use of the subfinder system.
Processes substitute employee fingerprint clearances. Verifies of employment.Reviews credentials, processes renewals, prepares CBEST waiver applications.
Compiles data, prepares and submits mandated reports. Performs as backup to other department staff as needed.Performs related duties as required.
MINIMUM QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and abilities requiredto satisfactorily perform the essential duties and responsibilities.
Knowledge of: District regulations regarding substitute employeesAutomated substitute employee systemRecord keeping and report writing Ed Code regulations pertaining to substitute employees
Ability to: Operate the automated substitute employee system,
Train others in the use of the automated substitute employee system
Keep complex records and databases
Communicate effectively verbally and in writing
Operate a PC and related software
Maintain effective working relationships with other people
EDUCATION and/or EXPERIENCE Any combination of education and experience that demonstratespossession of the requisite knowledge, skill and abilities.
A typical way to obtain these would be:
High School Diploma, or G.E.D. Equivalency, and one year of experience in the personnel function.
LICENSES AND CERTIFICATESPHYSICAL DEMANDS The physical demands described here are representative of those that must bemet by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee mus tregularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT The work environment characteristics described here are representative ofthose an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions. The noiselevel in the work environment is usually moderate.
SUBSTITUTE ASSIGNMENT CLERKNash & CompanyBoard Approved May 25, 2004
Revised and Board Approved: 11/28/06
Requirements / Qualifications
High School Diploma, or G.E.D. Equivalency (attach copy) along with copies of trainings and certificates.
The Hollister School District offers a competitive Health and Wellness Benefits' package including medical, dental and vision coverage.
- Letter of Introduction
- Letter(s) of Recommendation (Three (3) current letters of recommendation)
- Proof of HS Graduation
- Resume
Requirements / Qualifications
High School Diploma, or G.E.D. Equivalency (attach copy) along with copies of trainings and certificates.
The Hollister School District offers a competitive Health and Wellness Benefits' package including medical, dental and vision coverage.
- Letter of Introduction
- Letter(s) of Recommendation (Three (3) current letters of recommendation)
- Proof of HS Graduation
- Resume
Comments and Other Information
The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; (831) 630-6300; kward@hesd.org.
Comments and Other Information
The Hollister School District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact Title IX Compliance Officer: Kip Ward, Deputy Superintendent; 2690 Cienega Road, Hollister, CA 95023; (831) 630-6300; kward@hesd.org.