CERES UNIFIED SCHOOL DISTRICT

JOB DESCRIPTION

BASIC FUNCTION:

Assist in planning, organizing and directing accounting, payroll/benefits and financial record keeping activities of the Fiscal Services Department; performing highly complex accounting activities and records, prepare, develop and monitor district budgets; supervise and evaluate the performance of assigned personnel. 

REPRESENTATIVE DUTIES:

• Maintains complex District accounting and financial records as required by Ed. Code, Board Policy, IRS, State School Accounting Manual, GAAP and GASB. Keep informed of all new requirements and compliance issues.
• Monitors and maintains assigned budgets and expenditures for assigned district funds.
• Responsible for federal, state and county reports as assigned including construction projects.
• Responsible for the month-end and year-end closing of the District books and associated reports.
• Coordinates accounting activities with the County Department of Education. 
• Monitors and document cash flows and assist in prepare cash flow projections.
• Supervise and audit all site student body funds accounting, working with principals and bookkeepers to ensure that schools conform to established policies and procedures.
• Supervise, evaluate, train and organize duties of assigned personnel within the Fiscal Services Department.
• Responsible for coordination and preparation of documents for the annual audit of the District’s books.
• Direct and supervise the recording, inventorying and reporting of fixed assets.
• May act as designee in the CFO/ Director-Fiscal Services absence, as assigned. 
• Performs related duties as assigned.

KNOWLEDGE AND ABILITIES: 

Knowledge and Application of: 

Methods, practices and terminology used in accounting, payroll and financial record keeping; Accounting principles and procedures, and district, county, state and federal policies and regulations related to school accounting.

Ability to:

• Coordinate, supervise, train and evaluate the work of assigned staff.
• Understand laws and maintain complex records related to school district accounting and payroll.
• Plan and organize the accounting and financial records of the district.
• Prepare and understand financial reports as required by the State, County or the Board.
• Operate equipment common to the operation of the business office.
• Follow oral and written instructions and communicate effectively and accurately both orally and in writing.
• Maintain cooperative relationships with those contacted in the course of work.
• Operate Keyboard computer and 10 key rapidly and accurately.

EDUCATION AND EXPERIENCE:

Education:  High School diploma or equivalent.  Four years education and/or training, combination of education and experience related to the position, preferably in Accounting.

Experience:  Five years of responsible accounting or the equivalent experience in a related field, preferably in educational or governmental setting. Experience in management or supervision preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to use hands to handle, or feel objects, tools, or controls, talk, and hear.  The employee frequently is required to sit, stand and walk.  The employee is occasionally required to reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds individually or with assistance.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.