Lower School Administrative Assistant at Chinese American International School

Job Summary

Job Summary

ESSENTIAL FUNCTIONS (not limited to): ? Class Coverage: Ensure that classes are covered in the event of teacher absenteeism, often by using Swing; may need to substitute in classes and cover collateral duties when teachers are absent ? Attendance: Notify families of excessive absences or tardies ? Coordinate/co-coordinate events: Back to School Night, Outdoor education, parent-teacher conferences, Halloween Parade, Photo Day, Thanksgiving luncheon, 5th Grade Promotion, LS Division faculty celebrations, etc; select catering company to prepare food for events, coordinate with facilities and IT personnel for event needs, monitor event timelines to ensure deadlines are met, send out invitations and manage RSVP lists, manage correspondences ? Scheduling: Schedule meetings, conferences, and appointments for lower school faculty and Director; maintain calendar of Division Director; reserve meeting sites; contact and confirm appointments and meetings ? Acting as registrar, maintain cumulative folders of current and former students, ensuring that files are organized and secure. Download and send transcripts and progress reports to alternative schools and parents ? Purchase materials and supplies according to the purchasing procedures ? Processes and Protocols: Facilitate processes such as hiring and recruitment, safety drills and checks, etc and maintain and update the standard operating protocols associated with these ? Additional duties as requested by Lower School Director TO APPLY CAIS’s commitment to diversity, equity and inclusion is central to our mission. People of color and LGBTQIA candidates are strongly encouraged to apply. Click the link below to apply. Please no calls. https://www.paycomonline.net/v4/ats/web.php/portal/40DAF8661DDDEDC7F6FC1C5288D290BA/jobs/374566

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