Registrar - Middle School at Oxford Preparatory Academy

About the Employer

Oxford Preparatory Academy’s (Oxford Prep) vision is to create a center for higher learning where students from transitional kindergarten to eighth grade are prepared to pursue university level academic studies, as well as gain skills to be successful in the global community of the 21st century. Our students do not just meet, but exceed grade level expectations and become critical thinkers as they engage with dynamic teaching that makes them self-motivated, competent, and lifelong learners.

Job Summary

Job Summary

Under the supervision of the Chancellor and/or Dean, the Registrar is responsible for compiling and maintaining school site attendance and student records for General Education and Independent Study Programs; communicates with administration, students, and parents concerning student attendance. Primary responsibilities include, but are not limited to: - Performs general clerical duties that are related, but not limited to, the attendance desk; - Receives, reviews, and verifies all attendance information; clears and posts absences; - Contacts parents and communicates with site administration regarding unexcused and excessive absences; - Notifies parents and/or guardians of student absences for the purpose of maintaining accurate attendance reports; - Sends legal letters for excessive absences as required and set forth by charter school policy and procedure; - Works closely with the Chancellor and/or Dean in order to maintain accurate student counts; - Prepares and maintains site monthly attendance reports and reconciles the report for any corrections; - Researches discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data before processing; - Provides requested information to site administration and/or charter school back office provider, as needed; - Refers excessively truant students to Chancellor and/or Dean for further action; - Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, etc.) for the purpose of documenting unexcused and/or excessive absences, as well as providing reliable information; - Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, sign-in/out logs, etc.) for the purpose of ensuring accurate reporting of excused absences and truancies; - Enters and maintains accurate student data in the computerized student information

Requirements / Qualifications

Requirements / Qualifications

Comments and Other Information

Comments and Other Information