HOLTVILLE UNIFIED SCHOOL DISTRICT
Classified Job Description

ATTENDANCE SECRETARY

DEFINITION:
Under the supervision of the Assistant Principal, to perform a wide variety of responsible clerical work; to assist the school official by relieving him/her of clerical detail; to assist in the posting and compiling of attendance records; and to do related work as required.

EXAMPLES OF DUTIES:
• Performs a wide variety of clerical duties for the Assistant Principal.
• Maintains files and other records related to attendance.
• Compiles information and prepares a variety of attendance reports for students on
a monthly, semester and yearly basis.
• On a bi-weekly basis, prints attendance sheets and absence forms.
• Prints on a daily basis, absence verifications forms for every teacher.
• Supervises collection of absence slips daily.
• Participates in the compilation of absences.
• Scans absence lists on the computer system on a daily basis.
• Receives phone calls or notes from parents explaining student absences.
• Makes phone calls to parents to determine reasons for absences.
• Maintains current and accurate count of student population.
• Issues absence slips, posts reasons for absences and late arrivals.
• Coordinates Saturday School records and attendance.
• Issues trip slips to students upon request.
• Gives information to parents, teachers and school officials from attendance files and
records.
• Processes checkout forms for transferring students.
• Delivers messages from parents to students.
• Prepares orders for attendance supplies for the Assistant Principal.
• Greets and directs visitors and telephone callers and either answers questions
concerning the school's activities, or programs, or refers persons to another source
of information.
• Sets up auto-dialer to call parents to inform them of any student absences.
• Operates office machines including but not limited to computer, typewriter; copying
machines, scanning machine; and uses two-way radio as needed.

DESIRABLE QUALIFICATIONS:

Knowledge of: Business English, spelling, punctuation; modern office practices, procedures, and equipment; good receptionist and telephone techniques; letter and report writing, common office machines and their operation.

Ability to: Speak and write English and Spanish fluently; communicate with parents in a
professional manner; interpret and apply pertinent school district procedures, policies, laws,
rules and regulations, and to apply them with good judgment in a variety of situations; compose correspondence independently; perform responsible clerical work with accuracy and speed; make arithmetical calculations with speed and accuracy and maintain statistical records in an office setting with constant interruptions; type at a speed of 55 words per minute; operate office equipment such as adding machines, copying machines, typewriters, and computers; meet the public tactfully and courteously and answer questions correctly; compile and maintain accurate records and files; understand and carry out oral and written directions; establish and maintain cooperative relationships with those contacted in the course of work.

Experience: One year of experience performing work comparable to general office clerk in a public school or two years of responsible and varied experience in the clerical field, including
experience involving some statistical or financial record keeping.

PHYSICAL ABILITIES:
• Visual capability to read handwritten or typed documents and the display screen of
various office machines and equipment.
• Able to conduct verbal communications and conversations.
• Ability to hear normal range of verbal conversations (approx. 60 decibels).
• Able to sit, stand, stoop, kneel, bend and walk.
• Able to sit for sustained periods of time.
• Able to climb slopes, stairs, steps and ladders.
• Able to lift up to 30 pounds.
• Able to carry up to 30 pounds
• Able to operate office machines and equipment in a safe and effective manner.
• Demonstrate manual dexterity necessary to operate calculator, typewriter and/or
computer keyboard at the required speed and accuracy.

LICENSES, CERTIFICATIONS, BONDING, AND/OR TESTING REQUIRED:
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