Santa Maria-Bonita School District

Position Description

Title:  Student Information Data & Reporting Specialist   (Special Education)

Reports to: Assigned Supervisor

 Department:  Instructional Services          

Classification:  Classified

Work Year:  246 days              

Salary Range:  Range 33

BASIC FUNCTION:

Under the direct supervision of an assigned supervisor, perform technical and specialized clerical functions related to Special Education Services; perform a variety of clerical-related tasks; coordinate and maintain all special education data records, and other related work as required.

ESSENTIAL  DUTIES AND RESPONSIBILITIES:

• Maintain SIRAS user accounts and provide technical assistance and troubleshooting for users.

• Create and maintain SIRAS student IEP data records.

• Log receipt of IEPs from teachers after a Program Specialist’s review.

• Fulfills data requests for administrators.

• Monitor and compare registration data system (SIS) and Special Education system (SES) demographic and Special Education data and update as needed to insure data accuracy and integrity.

• Create and use queries in SIRAS and AERIES to monitor data for accuracy and compliance.

• Routinely upload SIRAS Special Education data to CALPADS and monitor error reports.

• Manually correct non-IEP reported data and resubmit to CALPADS for accuracy.

•  Coordinate with Program Specialists and teachers to correct non-compliant IEP data.

•  Request and monitor requests for transfer of student SIRAS records for incoming and outgoing student enrollment.

• Use CALPADS extracts and reports to monitor and compare Special Education data reporting for compliance and accuracy.

• Review CALPADS data for accurate and timely reporting of Census Day (Fall 1) and End of Year data reporting for referral to Director and SELPA for certification.

• Meet state timelines for twice yearly data reporting.

• Coordinate with District Student Info. Data & Reporting Specialist and SIRAS support regarding Special Education data accuracy and certification of data to CALPADS.

• Maintain knowledge of current IEP requirements, CALPADS reporting requirements and SIRAS/CALPADS data system updates and reporting requirements.

•  Review and compare student eligibility criteria reporting between multidisciplinary reports and IEP reported data for accuracy.

EDUCATION AND EXPERIENCE

Any combination equivalent to: Graduation from High School supplemented by coursework or training in business practices and office management, other related skill areas and three years of responsible and varied clerical experience. 

Preferred: Completion of two years college study in management information systems or a closely related field, supplemented by training and coursework in education, business organization and planning, information systems, or closely related fields; and training, education and experience which demonstrates an ability to perform the duties of the position, which includes a minimum of two years of increasingly responsible experience in an information systems environment. 

KNOWLEDGE AND ABILITIES:

• Thorough knowledge of SIRAS and CALPADS reporting systems.

•  Knowledge of legal requirements of Individual Education Plans.

• Ability to plan and manage multiple tasks in a timely manner.

• Ability to use common office machines and computer driven word processing, spreadsheet and file maintenance programs.

• Ability to format data files and modify such structures as required to analyze data.

• Ability to effectively express ideas orally and in writing

• Ability to establish and maintain effective working relationships as necessitated by work assignments.

• Work collaboratively with employees throughout the organization to support the gathering of information/data

• Ability to maintain complete and accurate records and to develop meaningful reports, charts and graphs from them

• Ability to use common office machines and popular computer driven word processing, spreadsheet, and file maintenance programs

• Ability to plan and manage multiple tasks in a timely manner

• Ability to design and format data files and tables and to modify and update such structures as required.

• Ability to effectively express ideas orally and in writing

• Ability to establish and maintain effective working relationships as necessitated by work assignments.

WORKING CONDITIONS:

ENVIRONMENT:

Office Environment; driving vehicle to conduct work, fast paced work, constant interruptions; contact with dissatisfied individuals.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Dexterity to operate a computer and other office equipment; 

• Sitting or standing for extended periods of time; 

• Hearing and speaking to exchange information and make presentations, 

• Seeing to read and write reports; 

• Reaching overhead, above the shoulders and horizontally; 

• Kneeling, crouching or bending at the waist to retrieve or store files.

The Santa Maria-Bonita School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person’s actual or perceived age, ancestry, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, immigration status, marital status, medical information, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics.

Santa Maria Bonita School District is an Equal Opportunity Employer and reasonable accommodations are made under the Disability Act as required by law.