Substitute Clerical Pool at Ventura County Office of Education
Job Summary
Job Summary
BASIC FUNCTION Under the direction of an assigned supervisor or department administrator, provide clerical and administrative support to various Ventura County Office of Education (VCOE) departments and programs. Assignments may vary depending on departmental needs and may include general office support, customer service, data entry, record keeping, scheduling, correspondence, filing, and other clerical or administrative duties. REPRESENTATIVE DUTIES Assignments may include, but are not limited to: Provide general clerical and administrative support to assigned department or program. Answer telephones, greet visitors, respond to inquiries, and provide information with courtesy and professionalism. Organize and maintain files, records, databases, and other departmental information. Enter, update, retrieve, and maintain data using computer systems and applicable software. Prepare, format, edit, and distribute correspondence, forms, reports, spreadsheets, and other documents. Schedule meetings, appointments, and other activities; assist with meeting preparation and follow-up. Review documents and information for completeness and accuracy. Assist with compiling information, preparing reports, and maintaining records. Sort, distribute, and process mail, correspondence, and other materials. Communicate and coordinate with VCOE staff, school districts, educational institutions, vendors, and members of the public as appropriate. Maintain confidentiality of sensitive information and records. Operate standard office equipment and utilize word processing, spreadsheet, database, email, and other applicable technology. Provide customer service and assistance to staff, students, families, and community members as appropriate to the assignment. Perform related clerical and administrative duties as assigned. Assignments may range from general office support to more specialized clerical or administrative responsibilities based on the needs of the department.
Requirements / Qualifications
EDUCATION AND EXPERIENCE: Graduation from high school or equivalent; and general knowledge of computer operations and commonly used office software applications; and experience providing customer service LICENSES AND OTHER REQUIREMENTS: Valid State driver's license.
A complete application packet includes:
- Copy of Transcript
- Letter of Introduction
- Letter(s) of Recommendation (3 letters signed and dated within the last 18 months **[LETTERS MUST BE SIGNED AND DATED]**)
- Resume
Requirements / Qualifications
EDUCATION AND EXPERIENCE: Graduation from high school or equivalent; and general knowledge of computer operations and commonly used office software applications; and experience providing customer service LICENSES AND OTHER REQUIREMENTS: Valid State driver's license.
A complete application packet includes:
- Copy of Transcript
- Letter of Introduction
- Letter(s) of Recommendation (3 letters signed and dated within the last 18 months **[LETTERS MUST BE SIGNED AND DATED]**)
- Resume
Comments and Other Information
Ventura County Office of Education is creating a Substitute Clerical Pool for eligible candidates. This is an on call as needed substitute pool.
All applications MUST be thoroughly completed and accompanied by the items listed.
**Please note Superintendent Policy # 3521.1**
Letters of Recommendation: Ventura County Office of Education letterhead and/or the name of the Office are not to be used by employees in providing letters of recommendation or other types of endorsement without the express review and approval of the Superintendent or appropriate branch Associate Superintendent. Please contact your supervisor for approval.
Comments and Other Information
Ventura County Office of Education is creating a Substitute Clerical Pool for eligible candidates. This is an on call as needed substitute pool.
All applications MUST be thoroughly completed and accompanied by the items listed.
**Please note Superintendent Policy # 3521.1**
Letters of Recommendation: Ventura County Office of Education letterhead and/or the name of the Office are not to be used by employees in providing letters of recommendation or other types of endorsement without the express review and approval of the Superintendent or appropriate branch Associate Superintendent. Please contact your supervisor for approval.
Application Deadline
9/4/2026 3:00 PM Pacific
Date Posted
8/26/2026
Contact
Number of Openings
10
Salary
Pay Range
$27.93 - $41.26 Per Hour
$27.93 - $41.26 Per Hour
Add'l Salary Info
Pay is dependent on role assignment, not experience
Length of Work Year
On call, as needed
Employment Type
Full Time, Part Time, Temporary