School Secretary at Calexico Unified School District-Personnel Commission
IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY
This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.
Job Summary
Job Summary
Under the direction of Principal, provide secretarial and clerical support related to the functions and activities of a high school; involving frequent and responsible contact with students, staff and the general public.
Requirements / Qualifications
ELIGIBLE CANDIDATES NEED THE FOLLOWING EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school two years of increasingly responsible secretarial or clerical experience involving frequent contact with the public. WORKING CONDITIONS: ENVIRONMENT: • Office environment. • Constant interruptions. PHYSICAL DEMANDS: • Dexterity of hands and fingers to operate a computer keyboard. • Seeing to read a variety of materials. • Hearing and speaking to exchange information in person and on the telephone. • Sitting for extended periods of time. • Bending at the waist, kneeling or crouching to file materials.
ELIGIBILITY LIST An eligibility list will be created from this recruitment and will be good for one year or until the list is exhausted. It will be used as follows: 1. To fill the current vacancy and future permanent vacancies which may occur during the life of the eligibility list; 2. To create a list of substitutes for the current class and other related classes. Substitutes work on an as-needed basis to fill in for absent employees. APPLICATION PROCEDURE All interested applicants need to apply at Edjoin.org Applicants need to attach all the documents listed below by the application deadline. Incomplete applications will NOT advance to the screening or testing phase. Submitting a complete application includes the following: • Uploading proof of high school diploma, equivalent or higher Equivalent: GED, HiSET. Higher: AA, BA, or master’s degree/certificate. • Uploading a resume. • Uploading at least three letters of reference. Missing any of the documents listed above, or uploading an illegible, blank, or incorrect document, will result in an incomplete application and disqualification from the recruitment process. Only the information you choose to disclose in your application along with the required documents submitted by the application deadline, will be used to determine your eligibility. Once the recruitment closes, you will not be able to update, change, or add documents to your application. *If you are a veteran and will be requesting preference points, please upload a copy of your DD214. REQUEST TO TRANSFER PROCEDURE Request to Transfer needs to be completed and submitted to the Personnel Commission by 5:00 pm the day of the deadline. Forms may be downloaded at ( https://www2.cusdk12.org/nsite/? p=1553 ). It is recommended that a Transfer includes the information you want the interview panel to consider. Some of the recommended documents are: Resume and/or Letters of Reference.
- Letter(s) of Reference (Three Letters of Reference)
- Proof of HS Graduation (Proof of high school diploma, equivalent or higher. Equivalent: GED, HiSET. Higher: AA, BA, or master’s degree/certificate.)
- Resume (Resume)
Requirements / Qualifications
ELIGIBLE CANDIDATES NEED THE FOLLOWING EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school two years of increasingly responsible secretarial or clerical experience involving frequent contact with the public. WORKING CONDITIONS: ENVIRONMENT: • Office environment. • Constant interruptions. PHYSICAL DEMANDS: • Dexterity of hands and fingers to operate a computer keyboard. • Seeing to read a variety of materials. • Hearing and speaking to exchange information in person and on the telephone. • Sitting for extended periods of time. • Bending at the waist, kneeling or crouching to file materials.
ELIGIBILITY LIST An eligibility list will be created from this recruitment and will be good for one year or until the list is exhausted. It will be used as follows: 1. To fill the current vacancy and future permanent vacancies which may occur during the life of the eligibility list; 2. To create a list of substitutes for the current class and other related classes. Substitutes work on an as-needed basis to fill in for absent employees. APPLICATION PROCEDURE All interested applicants need to apply at Edjoin.org Applicants need to attach all the documents listed below by the application deadline. Incomplete applications will NOT advance to the screening or testing phase. Submitting a complete application includes the following: • Uploading proof of high school diploma, equivalent or higher Equivalent: GED, HiSET. Higher: AA, BA, or master’s degree/certificate. • Uploading a resume. • Uploading at least three letters of reference. Missing any of the documents listed above, or uploading an illegible, blank, or incorrect document, will result in an incomplete application and disqualification from the recruitment process. Only the information you choose to disclose in your application along with the required documents submitted by the application deadline, will be used to determine your eligibility. Once the recruitment closes, you will not be able to update, change, or add documents to your application. *If you are a veteran and will be requesting preference points, please upload a copy of your DD214. REQUEST TO TRANSFER PROCEDURE Request to Transfer needs to be completed and submitted to the Personnel Commission by 5:00 pm the day of the deadline. Forms may be downloaded at ( https://www2.cusdk12.org/nsite/? p=1553 ). It is recommended that a Transfer includes the information you want the interview panel to consider. Some of the recommended documents are: Resume and/or Letters of Reference.
- Letter(s) of Reference (Three Letters of Reference)
- Proof of HS Graduation (Proof of high school diploma, equivalent or higher. Equivalent: GED, HiSET. Higher: AA, BA, or master’s degree/certificate.)
- Resume (Resume)
Comments and Other Information
EXAMINATION PROCEDURE
Applications submitted by the deadline will be screened for completeness. Only complete applications will be screened for eligibility.
Screening Process- Applications will be screened to verify that all required documents listed above have been submitted. Complete applications will then be evaluated to determine whether applicants meet the required work experience and minimum qualifications.
Applicants who meet the minimum requirements and whose application was complete by the recruitment deadline will move forward to the following examination process:
Examination Process- A multiple choice exam will be administered to evaluate the applicant's job related knowledge. The exam consists of different categories such as grammar, spelling, punctuation, basic math, reading comprehension, safety, principles, and/or practices of the trade or profession. The weight of this exam is 100%. The date of the multiple choice exam is TBD. Applicants need to achieve a minimum passing score of 70%. Eligible applicants will be notified via email to the email address listed in their Edjoin application of the date of the oral exam.
Applicants who score at least a 70% in the Multiple Choice Exam will be placed on an eligibility list (good for up to one year) in rank order of their examination score. Interviews are made from the top three ranks from a promotional eligibility list (current employees). If less than three ranks of promotional applicants are available, the remaining rank(s) will be obtained from the open eligibility list (outside applicants).
If fewer than three ranks are available for certifications a new examination/recruitment may be requested and conducted. Merit Rule 50.200.4 (B).
Please note that if a new recruitment is requested and conducted, you will maintain your examination score from the multiple choice examination however, your rank may change as a result of subsequent recruitments. The scores of new eligible applicants from the subsequent recruitments will be merged with the initial eligibility list.
SELECTION PROCEDURE
Merit Rule 50.100.2 B
Any permanent classified employees of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 months after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lowers class in which the employee formerly had permanent status.
If there is no permanent classified employee requesting reemployment or if the Board of Education chooses not to reemploy an employee making this request, the following is the order of precedence.
Merit Rule 50.200.1 A
Names shall be certified for appointment from employment lists in the sequence that follows:
1. Automatic appointments to Layoff Reemployment list candidates, until exhausted;
2. The top three ranks on the Promotional eligibility list (current districts employees) will go to the interview;
3. If less than three ranks of Promotional candidates are available, the remaining rank(s) will be obtained from the Open eligibility list (outside applicants).
REQUEST TO TRANSFER PROCEDURE
Request to Transfer needs to be completed and submitted to the Personnel Commission by 5:00 pm the day of the deadline. “Request To Transfer” forms may be downloaded at (https://www2.cusdk12.org/nsite/? p=1553 ). It is recommended that a “Request to Transfer” includes the information you want the interview panel to consider. Some of the recommended documents are: Resume and/or Letters of Reference.
POSITION REQUIRES THE FOLLOWING KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
Functions and activities of a school administrative office.
Modern office practices, procedures and equipment.
Telephone techniques and etiquette.
Financial and statistical record-keeping techniques.
Business letter and report writing techniques.
Applicable laws, codes, rules and regulations related to assigned activities.
District organization, operations, policies and objectives.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Operation of a variety of office equipment including a computer and assigned software..
ABILITY TO:
Provide secretarial and clerical support related to the functions and activities of a high school.
Answer telephones and greet the public courteously.
Understand and follow oral and written directions.
Maintain financial and statistical records and prepare reports.
Compose correspondence and written materials independently or from oral instructions.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Complete work with many interruptions.
Type at 40 words per minute from clear copy.
Perform clerical work related to assigned area with speed and accuracy.
Communicate effectively with students, staff and the general public.
Operate a variety of office equipment including a computer and assigned software.
Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
A LIST OF THE ESSENTIAL DUTIES FOR THIS CLASSIFICATION CAN BE FOUND IN THE JOB DESCRIPTION ON THE PC WEBSITE (https://www.cusdk12.org/Departments/Personnel-Commission/Job-Descriptions/index.html) OR ON EDJOIN.ORG AND CLICK ON "VIEW JOB DESCRIPTION".
Bilingual Skill(s) Stipulation:
Where a bilingual stipend has been negotiated by the CSEA/CUSD contract, the employees shall translate materials from English to Spanish and/or Spanish to English, interpret for students, parents, or staff as assigned by the position. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction records, if any, prior to hiring.
Comments and Other Information
EXAMINATION PROCEDURE
Applications submitted by the deadline will be screened for completeness. Only complete applications will be screened for eligibility.
Screening Process- Applications will be screened to verify that all required documents listed above have been submitted. Complete applications will then be evaluated to determine whether applicants meet the required work experience and minimum qualifications.
Applicants who meet the minimum requirements and whose application was complete by the recruitment deadline will move forward to the following examination process:
Examination Process- A multiple choice exam will be administered to evaluate the applicant's job related knowledge. The exam consists of different categories such as grammar, spelling, punctuation, basic math, reading comprehension, safety, principles, and/or practices of the trade or profession. The weight of this exam is 100%. The date of the multiple choice exam is TBD. Applicants need to achieve a minimum passing score of 70%. Eligible applicants will be notified via email to the email address listed in their Edjoin application of the date of the oral exam.
Applicants who score at least a 70% in the Multiple Choice Exam will be placed on an eligibility list (good for up to one year) in rank order of their examination score. Interviews are made from the top three ranks from a promotional eligibility list (current employees). If less than three ranks of promotional applicants are available, the remaining rank(s) will be obtained from the open eligibility list (outside applicants).
If fewer than three ranks are available for certifications a new examination/recruitment may be requested and conducted. Merit Rule 50.200.4 (B).
Please note that if a new recruitment is requested and conducted, you will maintain your examination score from the multiple choice examination however, your rank may change as a result of subsequent recruitments. The scores of new eligible applicants from the subsequent recruitments will be merged with the initial eligibility list.
SELECTION PROCEDURE
Merit Rule 50.100.2 B
Any permanent classified employees of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 months after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lowers class in which the employee formerly had permanent status.
If there is no permanent classified employee requesting reemployment or if the Board of Education chooses not to reemploy an employee making this request, the following is the order of precedence.
Merit Rule 50.200.1 A
Names shall be certified for appointment from employment lists in the sequence that follows:
1. Automatic appointments to Layoff Reemployment list candidates, until exhausted;
2. The top three ranks on the Promotional eligibility list (current districts employees) will go to the interview;
3. If less than three ranks of Promotional candidates are available, the remaining rank(s) will be obtained from the Open eligibility list (outside applicants).
REQUEST TO TRANSFER PROCEDURE
Request to Transfer needs to be completed and submitted to the Personnel Commission by 5:00 pm the day of the deadline. “Request To Transfer” forms may be downloaded at (https://www2.cusdk12.org/nsite/? p=1553 ). It is recommended that a “Request to Transfer” includes the information you want the interview panel to consider. Some of the recommended documents are: Resume and/or Letters of Reference.
POSITION REQUIRES THE FOLLOWING KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
Functions and activities of a school administrative office.
Modern office practices, procedures and equipment.
Telephone techniques and etiquette.
Financial and statistical record-keeping techniques.
Business letter and report writing techniques.
Applicable laws, codes, rules and regulations related to assigned activities.
District organization, operations, policies and objectives.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Operation of a variety of office equipment including a computer and assigned software..
ABILITY TO:
Provide secretarial and clerical support related to the functions and activities of a high school.
Answer telephones and greet the public courteously.
Understand and follow oral and written directions.
Maintain financial and statistical records and prepare reports.
Compose correspondence and written materials independently or from oral instructions.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Complete work with many interruptions.
Type at 40 words per minute from clear copy.
Perform clerical work related to assigned area with speed and accuracy.
Communicate effectively with students, staff and the general public.
Operate a variety of office equipment including a computer and assigned software.
Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
A LIST OF THE ESSENTIAL DUTIES FOR THIS CLASSIFICATION CAN BE FOUND IN THE JOB DESCRIPTION ON THE PC WEBSITE (https://www.cusdk12.org/Departments/Personnel-Commission/Job-Descriptions/index.html) OR ON EDJOIN.ORG AND CLICK ON "VIEW JOB DESCRIPTION".
Bilingual Skill(s) Stipulation:
Where a bilingual stipend has been negotiated by the CSEA/CUSD contract, the employees shall translate materials from English to Spanish and/or Spanish to English, interpret for students, parents, or staff as assigned by the position. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction records, if any, prior to hiring.