FULLERTON JOINT UNION HIGH SCHOOL DISTRICT

CONSTRUCTION SECRETARY

BASIC FUNCTION:

Under direction, perform a variety of responsible secretarial work for the Director of Construction and Facilities; responsible for the operation of the Construction office; and perform related duties as required.

EXAMPLES OF ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Plan, layout, and perform a wide variety of clerical and secretarial work;

2. Interpret, communicate and apply District and school rules, procedures, and policies;

3. Take notation; type meeting minutes, orders, bulletins, reports, documents and statistical data;

4. Prepare periodic reports, including searching for materials from various sources and handling details of presentation;

5. Assist staff members or contractors in contacts with District programs, sites, and staff, referring the most complex problems to the Construction Director or project manager designee;

6. Compose: correspondence, letters, memoranda, or reports independently or with minimum instruction;

7. Arrange schedules, meetings, and conferences;

8. Generate and maintain financial and statistical records and reports;

9. Account for budgeted items utilized in the Construction office;

10. Requisition and maintain records of supplies and equipment;

11. Create, revise, and/or supervise the maintenance of filing systems; and

12. Plan, provide work direction, and assist in the review of work of assistants.

KNOWLEDGE OF:

1. Office practices and procedures, including business correspondence, filing, and operation of office equipment;

ABILITY TO:

1. Interpret, communicate, and apply rules, regulations, laws and policies; 2. Compile and maintain numerical records and reports;

3. Make mathematical computations rapidly and accurately;

4. Plan, schedule, and coordinate work of assistants;

5. Compose letters independently;

6. Exercise independent judgment and discretion;

7. Establish and maintain effective working relationships with others.

8. Take professional notation in a legible and accurate manner.

9. Create electronic documents from clear copy, verbal or written instructions; and

10. Display and maintain computer software competency.

EXPERIENCE/TRAINING/EDUCATION:

Any combination equivalent to:

1. Graduation from high school or an accredited secondary educational institution;

2. Four years of increasingly responsible office or secretarial experience.

End Job Description._________________________________________________________