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APPLICATION PROCEDURE All interested applicants need to apply at Edjoin.org Applicants need to attach all the documents listed below by the application deadline. Incomplete applications will NOT advance to the screening or testing phase. Submitting a complete application includes the following: • Uploading proof of high school diploma, equivalent or higher Equivalent: GED, HiSET. Higher: AA, BA, or master’s degree/certificate. • Uploading proof of college-level coursework in Secretarial Science or a related field. The uploaded document should include your full name, the class title, your grade, and the name of the educational institution that issued the certification. • Uploading a resume. • Uploading three letters of reference must be dated and signed. It is preferred that the letters are issued withing the last three years. Missing any of the documents listed above, or uploading an illegible, blank, or incorrect document, will result in an incomplete application and disqualification from the recruitment process. Only the information you choose to disclose in your application along with the required documents submitted by the application deadline, will be used to determine your eligibility. Once the recruitment closes, you will not be able to update, change, or add documents to your application. *If you are a veteran and will be requesting preference points, please upload a copy of your DD214. REQUEST TO TRANSFER PROCEDURE Request to Transfer needs to be completed and submitted to the Personnel Commission by 5:00 pm the day of the deadline. “Request To Transfer” forms may be downloaded at (https://www2.cusdk12.org/nsite/? p=1553 ). It is recommended that a “Request to Transfer” includes the information you want the interview panel to consider. Some of the recommended documents are: Resume and/or Letters of Reference. EXAMINATION PROCEDURE Applications submitted by the deadline will be screened for completeness. Only complete applications will be screened for eligibility. Screening Process- Applications will be screened to verify that all required documents listed above have been submitted. Complete applications will then be evaluated to determine whether applicants meet the required work experience and minimum qualifications. Applicants who meet the minimum requirements and whose application was complete by the recruitment deadline will move forward to the following examination process: Examination Process: Multiple Choice Exam- A multiple-choice exam will be administered to evaluate the applicant's job-related knowledge. The exam consists of different categories such as grammar, spelling, punctuation, basic math, reading comprehension, safety, principles, and/or practices of the trade or profession. The weight of this exam is 75%. The date of the multiple-choice exam is TBD. Writing Exercise(s): A writing exercise will be administered to evaluate the applicants writing skills. The weight of the writing exercise is worth 25%. It will be on the same day of the multiple-choice exam. The final examination score will be determined by adding the score from the multiple-choice exam (worth 75%) and the score from the writing exercise (worth 25%) for a possible maximum total of 100%. Applicants need to achieve a minimum passing score of 70%. Applicants successful in the examination process will be placed on an employee or an outside applicant eligibility list by rank order of their examination score. This score will include seniority credit or veterans points if applicable. Both lists are good for up to one year and are updated due to continuous examinations or employment status during the life of the eligibility lists as needed. If fewer than three eligibles are available to interviews, the department head may request a new examination. Merit Rule 40.200.18. SELECTION PROCEDURE Merit Rule #50.100.2 (B) Any permanent classified employees of the District who voluntarily resigns from his permanent position may be reinstated or reemployed by the Board of Education of the District within 39 months after his last day of paid service and without further competitive examination, to a position in his former classification as a permanent or limited-term employee in a related lowers class in which the employee formerly had permanent status. Merit Rule #50.200.1 A. Names shall be certified for appointment from employment lists in the sequence that follows: 1. Automatic appointments to Layoff Reemployment list candidates, until exhausted; 2. Promotional eligibility list (three ranks); 3. If less than three ranks of Promotional candidates are available, the remaining rank(s) are to be obtained from the Open eligibility list. B. In addition, the following candidates will be eligible to interview for the vacancy(s): “Request to Transfer” requests meeting at least one of the following criteria: 1. A classification within the same range or higher in a related classification; or 2. An employee who has taken a voluntary demotion being restored to his former class or to a related lower class, within 39 months -Rule #60.200.3. POSITION REQUIRES THE FOLLOWING KNOWLEDGE AND ABILITIES KNOWLEDGE OF: • Modern office practices, procedures and equipment. • Telephone techniques and etiquette. • District organization, operations, policies and objectives. • Applicable sections of State Education Code and other applicable laws. • Financial and statistical record-keeping techniques. • Correct English usage, grammar, spelling, punctuation and vocabulary. • Interpersonal skills using tact, patience and courtesy. • Oral and written communication skills. • Operation a computer and assigned software. • Budgeting practices regarding monitoring and control. • Methods of collecting and organizing data and information. • Business letter and report writing techniques ABILITY TO: • Perform complex and responsible secretarial support duties requiring initiative and good judgment. • Work independently with little direction. • Analyze situations accurately and adopt an effective course of action. • Compose correspondence and written materials independently or from oral instructions. • Assure efficient and timely completion of office and program projects and activities. • Organize, coordinate and oversee office activities. • Understand and resolve issues, complaints or problems. • Establish and revise priorities of clerical work and office activities. • Establish and maintain cooperative and effective working relationships with others. • Interpret, apply and explain laws, codes, rules, regulations, policies and procedures. • Type at 50 words per minute from clear copy. • Operate a variety of office equipment including a computer and assigned software. • Establish and maintain a variety of filing systems. • Maintain financial and statistical records. • Maintain confidentiality of privileged and sensitive information. • Meet schedules and time lines. • Plan and organize work. • Assign and review the work of others. • Complete work with many interruptions. • Compile and verify data and prepare reports. • Communicate effectively both orally and in writing. A LIST OF THE ESSENTIAL DUTIES FOR THIS CLASSIFICATION CAN BE FOUND IN THE JOB DESCRIPTION ON THE PC WEBSITE (https://www.cusdk12.org/Departments/Personnel-Commission/Job-Descriptions/index.html) OR ON EDJOIN.ORG AND CLICK ON "VIEW JOB DESCRIPTION". Bilingual Skill(s) Stipulation: Where a bilingual stipend has been negotiated by the CSEA/CUSD contract, the employees shall translate materials from English to Spanish and/or Spanish to English, interpret for students, parents, or staff as assigned by the position. EEO Statement We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, sex, creed, color, national origin or union status. ADA Statement We do not discriminate on the basis of disability in the admission or access to, or treatment or employment in, Company programs and activities in compliance with the Americans with Disabilities Act of 1990. Applicants who need accommodation for interviewing or testing activities should request this in advance. All employees are subject to fingerprinting (Education Code 45125) and review of arrest and conviction records, if any, prior to hiring.