Borrego Springs Unified School District ELEMENTARY SCHOOL SECRETARY Job Description Under general supervision, to serve as secretary to the Principal of an elementary school; to relieve the Principal of clerical and routine administrative support work; to perform a wide variety of responsible clerical and secretarial work; and to perform related work as required. Duties and Responsibilities: Coordinating the work of office clerks, instructional assistants, students and volunteer workers; Performing difficult clerical, computer and secretarial work with a great deal of independence and initiative; Handling SIS input and reporting; Making minor decisions in the absence of the Principal; Performing a variety of responsible secretarial and clerical duties for the Principal and staff; Handling routine administrative support work, as assigned; Acting as receptionist in school office; Acting as resource person for the clerical and secretarial functions in an ancillary school; Operating an intercom; Receiving and transmitting messages for school staff and students; Scheduling appointments for Principal and staff; Providing information on subjects, such as bus schedules, school policies, procedures and activities, to teachers, students, parents and the public; Providing clerical assistance to volunteers, special teachers, consultants and other personnel who divide their time between several schools; Assigning and coordinating work of assigned school clerical assistants, student helpers and volunteer workers; Receiving and receipting money for student fees and purchases; Administering first aid, as needed; Notifying parents and obtaining other assistance as needed for sick and injured students; Gathering and updating student health information; Issuing student tardy slips; Checking student attendance registers monthly and preparing periodic attendance reports; Typing and word processing items such as rosters, lists, bulletins, letters, evaluations, file cards, enrollment cards, student data enrollment forms, cum records, agendas, reports, hand-back forms, programs, requisitions, expense claims, schedules, work orders, accident forms and vandalism report forms; Proofreading material for accuracy; Composing routine correspondence and other written material; Receiving, opening and routing mail; Distributing flyers, audiovisual equipment, films and other materials; Enrolling new students by checking residence, birth certificates, immunization ad health records, typing necessary forms, setting up individual file folders and placing students in class, in accordance with school policy; Writing for records on incoming students; Preparing student withdrawal and transfer records; Setting up and maintaining comprehensive files which include material of a confidential or privileged nature, such as cumulative records, evaluation and health information; Filing a variety of correspondence and forms; Scheduling room usage; Orienting new substitute teachers to the school; Verifying billings; Requisitioning and distributing office and instructional supplies and orders publications; Operating duplicating machines and collating and binding duplicated material; Supervising students for detention purposes; Arranging for maintenance and repair of school office machines; issuing and maintaining control records of school keys; Attending periodic staff meetings; Performing related work as required. Qualifications: Knowledge of: Advanced office methods and practices, filing systems, receptionist and telephone techniques, business forms, letter and report writing, proofreading, office equipment, sound record keeping procedures and word processing techniques; English usage, spelling, grammar and punctuation; Basic public relations techniques; Basic mathematics; Basic principles of supervision and training; Basic principles and techniques of first aid. Ability to: Plan, schedule and organize work; Read and interpret specific rules, regulations, laws and policies and to apply them with good judgment in a variety of situations without immediate supervision; Meet the public tactfully and courteously in situations requiring diplomacy, friendliness and firmness; Understand the needs of children and project a liking for children; Assume responsibility and use good judgment in recognizing the scope of delegated authority; Maintain confidentiality of privileged or sensitive information; Perform clerical work of above average difficulty and make arithmetical calculations; Compile and maintain accurate and complete records and reports; Maintain financial records; Keyboard at a net corrected speed of 45 words per minute; Proofread for accuracy of typing, spelling, grammar and punctuation; Direct the work of others; Work under pressure with frequent interruptions; Understand and carry out oral and written instructions; Establish and maintain effective working relationships with those contacted in the course of work. Training and Experience Any combination of training, education and experience which demonstrates possession of the knowledge and abilities stated above and the ability to perform the duties of the position. A typical qualifying entrance background is journey-level experience performing advanced clerical duties involving contact with elementary school students. Must have a high school diploma. Physical Requirements Mobility: Positions in this class require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Vision: Positions in this class require vision (which may be corrected) to read small print. Required License None. Work Year 11-month