Key Responsibilities: Academic Records Maintain all student records, ensuring completion and accuracy, and retrieving missing records if necessary. Lead the continued digitization of current and future student files. Verify information and grades on transcripts. Communicate grade, transcript, and progress report information to applicable community members. Prepare written materials (e.g. reports, memos, letters, transcript requests for high school or college admission, etc.) for the purpose of documenting activities, eligibility, and enrollment. Scheduling: Lead the preparation and modification of master, student, and teacher schedules for both Middle and Upper School divisions, in collaboration with division leadership. In collaboration with the Middle School Director and Assistant Director of Upper School, manage the add/drop period. Support the Upper School course request process to ensure accurate data entry and reports to inform staffing and scheduling. Manage course placement for incoming students, scheduling placement testing days and additional assessment needs. Data Gathering and Distribution: Communicate grade, transcript, and progress report information to applicable community members, in collaboration with the Assistant Director of Upper School. Create reports and send data to relevant colleagues and departments to support eligibility assessments, institutional initiatives, etc. Additional Responsibilities: Support the Upper School Academic Office with a variety of administrative needs. Serve as part of the Upper School standardized testing team, supporting the organization and proctoring of PSAT, SAT, and AP tests. Assist in implementing the final assessment schedule and coordinating make-up exams if necessary. Manage the apostille and notarization processes in support of our international students

Required Qualifications: Bachelor’s Degree At least 5 years of full-time administrative work experience in schools Excellent technical skills including computer proficiency and a strong foundation in database structure and system configuration Demonstrated strategic/proactive thinking and problem-solving skills Stellar organizational skills with strong attention to detail Excellent communication and interpersonal skills, with the ability to engage effectively with students, parents, faculty, and administrators Demonstrated ability to manage many tasks simultaneously and shift priorities as needed Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices Strong desire to maximize efficiency, ensure accuracy, and support an office to refine and improve records and systems Preferred Qualifications: Experience creating and verifying student transcripts at both the Middle and High School levels Familiarity with international transcripts Direct experience creating and adjusting a master academic schedule Proficiency with student information systems, Veracross-specific experience strongly preferred Familiarity with standardized testing (PSAT, SAT, AP, etc.) processes